ATTACHMENT 2_SF1449_SOI_PWS.pdf
PDF 290 KB Posted
- Attached to
- Carson NF Copy Machine Maintenance and Service Federal contract opportunity
- Solicitation number
- 127EAV26Q0032
About this file
This is a Request for Proposal (RFP) for Copy Machine Maintenance and Service at the Carson National Forest, issued by the USDA Forest Service.
The solicitation (127EAV26Q0032) seeks bi-annual maintenance and servicing of eight copy machines located at seven Forest Service offices in Northern New Mexico: Canjilon, El Rito, Jicarilla, Tres Piedras, Questa Ranger Districts, plus Taos Supervisor Office Mailroom, Taos Supervisor Office, and Camino Real Mailroom. The equipment includes seven HP Color Laser Jet Flow MFP M880 models and one Konica Minolta C364E. Services required include deep cleaning of internal components, component inspection, calibration and alignment, firmware updates, diagnostics and testing, and part replacement. The contract consists of a base year (May 4, 2026 – May 3, 2027) plus two optional years, with the government reserving the right not to exercise option years. Offer deadline is April 29, 2026, at 1700 MT, with delivery commencing by May 3, 2027. Award will be made on a firm fixed-price basis to the lowest price technically acceptable offeror. The acquisition is unrestricted (100%), with NAICS code 811210 (small business size standard of $34 million). Quotes must include all applicable taxes and be submitted to Contracting Officer Ellena Silva at ellena.silva@usda.gov. Pre-award questions must be submitted by April 22, 2026, at 1200 MT. All offerors must be registered in SAM.gov to be considered for award.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| AMENDMENT 0001_127EAV26Q0032.pdf | ||
| ATTACHMENT 1_SOLICITATION TERMS AND CONDITIONS.pdf | ||
| ATTACHMENT 3_WAGE DETERMINATIONS.pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SEE ADDENDUMIS CHECKED
CODE 18a. PAYMENT WILL BE MADE BY
CODE
FACILITYCODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
OFFEROR
7EAV
ALBUQUERQUE NM 87102-3498
333 BROADWAY BLVD SE
USDA-FS CSA SOUTHWEST 5
83A7 CODE 16. ADMINISTERED BYCODE
X
X
X
811210
SIZE STANDARD:
100.00 % FOR:SET ASIDE:UNRESTRICTED OR7EAV
REQUEST FOR
PROPOSAL
(RFP)
INVITATION
FOR BID (IFB)
10. THIS ACQUISITION ISCODE
REQUEST FOR
QUOTE (RFQ)
14. METHOD OF SOLICITATION
13b. RATING
NORTH AMERICAN INDUSTRY
CLASSIFICATION STANDARD
(NAICS):
SMALL BUSINESS
04/29/2026 1700 MT
04/14/2026
505-346-3805ELLENA SILVA
(No collect calls)
INFORMATION CALL:
FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME
4. ORDER NUMBER3. AWARD/ 6. SOLICITATION
127EAV26Q0032
5. SOLICITATION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF
1 4 1158253OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
TELEPHONE NO.
17a. CONTRACTOR/
See Schedule
15. DELIVER TO
ALBUQUERQUE NM 87102-3498
333 BROADWAY BLVD SE
9. ISSUED BY
7.
2. CONTRACT NO.
EFFECTIVE DATE
$34
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW
ISSUE DATE
DELIVERY FOR FREE ON BOARD
(FOB) DESTINATION UNLESS
BLOCK IS MARKED
11.
SEE SCHEDULEX
12. DISCOUNT TERMS THIS CONTRACT IS A RATED
ORDER UNDER THE DEFENSE
PRIORITIES AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
13a.
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
8(A)
USDA-FS CSA SOUTHWEST 5
WOMEN-OWNED SMALL
BUSINESS (WOSB)
ECONOMICALLY DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
DELIVER TO:
USDA FOREST SERVICE
CARSON NATIONAL FOREST
SUPERVISOR OFFICE
208 CRUZ ALTA RD
TAOS NM 87571 US
Copy Machine Maintenance and Service for the Carson National Forest.
-The Government intends to award firm fixed price Contract. Award will be lowest price technically
(Use Reverse and/or Attach Additional Sheets as Necessary)
HEREIN, IS ACCEPTED AS TO ITEMS:
XX
DATED
ELLENA C. SILVA
. YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER
ARE
ARE
31c. DATE SIGNED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
26. TOTAL AWARD AMOUNT (For Government Use Only)
OFFER
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
30b. NAME AND TITLE OF SIGNER (Type or print)
30a. SIGNATURE OF OFFEROR/CONTRACTOR
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
25. ACCOUNTING AND APPROPRIATION DATA
29. AWARD OF CONTRACT: REFERENCE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER
37. CHECK NUMBER
FINALPARTIAL
36. PAYMENT
FINALPARTIAL
35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER33. SHIP NUMBER
COMPLETE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)
42b. RECEIVED AT (Location)
42a. RECEIVED BY (Print)
41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
STANDARD FORM 1449 (REV. 11/2021) BACK
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
acceptable. Price shall be fair market value for materials, labor and incidentals represented in the specifications necessary to complete the contract.
-All questions regarding this contract shall be mailed to the CO no later than April 22, 2022, 1200 MT. All quotes shall be emailed to the CO
Ellena Silva at ellena.silva@usda.gov no later than April 29, 2026 at 1700MT
Delivery: 05/03/2027
Period of Performance: 05/04/2026 to 05/03/2029
0001 Bi-Annual service and maintain for eight copy machines on the Carson National Forest- BASE YEAR
-Canjilon Ranger District
-El Rito Ranger District
-Jicarilla Ranger District
-Tres Piedras Ranger District
-Questa Ranger District
-Taos Supervisor Office Mailroom
-Taos Supervisor Office
-Camino Real Mailroom
Period of Performance: 05/04/2026 to 05/03/2027
0002 Bi-Annual service and maintain for eight copy machines on the Carson National Forest- OPTION
YEAR 1
Continued ...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
4 2 of
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
3 4
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
127EAV26Q0032
-Canjilon Ranger District
-El Rito Ranger District
-Jicarilla Ranger District
-Tres Piedras Ranger District
-Questa Ranger District
-Taos Supervisor Office Mailroom
-Taos Supervisor Office
-Camino Real Mailroom
**THE GOVERNMENT RESERVES THE RIGHT TO NOT AWARD
OPTION YEARS.**
(Option Line Item)
Product/Service Code: J074
Product/Service Description: MAINT/REPAIR/REBUILD
OF EQUIPMENT- OFFICE MACHINES/TEXT PROCESSING
SYS/VISIBLE RECORD EQUIPMENT
Period of Performance: 05/04/2027 to 05/03/2028
0003 Bi-Annual service and maintain for eight copy machines on the Carson National Forest- OPTION
YEAR 2
-Canjilon Ranger District
-El Rito Ranger District
-Jicarilla Ranger District
-Tres Piedras Ranger District
-Questa Ranger District
-Taos Supervisor Office Mailroom
-Taos Supervisor Office
-Camino Real Mailroom
**THE GOVERNMENT RESERVES THE RIGHT TO NOT AWARD
OPTION YEARS.**
(Option Line Item)
Product/Service Code: J074
Product/Service Description: MAINT/REPAIR/REBUILD
OF EQUIPMENT- OFFICE MACHINES/TEXT PROCESSING
SYS/VISIBLE RECORD EQUIPMENT
Period of Performance: 05/04/2028 to 05/03/2029
The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice
Processing Platform (IPP), https://www.ipp.gov.
If the contractor lacks an IPP account, USDA will automatically initiate the enrollment process with Treasury using the contractor's SAM.gov
Accounts Receivable POC as the IPP account holder. Once the enrollment process is complete, the IPP account holder will receive notification
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
4 4
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
127EAV26Q0032
and can being invoicing. More information about
IPP can be found at: https://www.ipp.gov
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110
SCHEDULE OF ITEMS
Copy Machine Service Carson National Forest
BASE YEAR
Item
Description # of Units
Unit of Measure
# of Services
Unit Price Total
1 Canjilon Ranger District- Bi-annual servicing of copy machines.
1 EA 2
2 El Rito Ranger District- Bi-annual servicing of copy machines
1 EA 2
3 Jicarilla Ranger District - Bi-annual servicing of copy machines
1 EA 2
4 Tres Piedras Ranger District - Bi-annual servicing of copy machines
1 EA 2
5 Questa Ranger District - Bi-annual servicing of copy machines
1 EA 2
6 Camino Real Mailroom - Bi-annual servicing of copy machines
1 EA 2
7 Taos Supervisor Office Mailroom / Taos Supervisor Office - Bi-annual servicing of copy machines
2 EA 2
8 Mobilization LS 2
BASE YEAR
TOTAL
OPTION YEAR 1
Description # of Units
Unit of Measure
# of Services
Unit Price Total
1 Canjilon Ranger District- Bi-annual servicing of copy machines.
1 EA 2
2 El Rito Ranger District- Bi-annual servicing of copy machines
1 EA 2
3 Jicarilla Ranger District - Bi-annual servicing of copy machines
1 EA 2
4 Tres Piedras Ranger District - Bi-annual servicing of copy machines
1 EA 2
5 Questa Ranger District - Bi-annual servicing of copy machines
1 EA 2
6 Camino Real Mailroom - Bi-annual servicing of copy machines
1 EA 2
7 Taos Supervisor Office Mailroom / Taos Supervisor Office - Bi-annual servicing of copy machines
2 EA 2
8 Mobilization LS 2
OPTION
YEAR 1
OPTION YEAR 2
Description # of Units
Unit of Measure
# of Services
Unit Price Total
1 Canjilon Ranger District- Bi-annual servicing of copy machines.
1 EA 2
2 El Rito Ranger District- Bi-annual servicing of copy machines
1 EA 2
3 Jicarilla Ranger District - Bi-annual servicing of copy machines
1 EA 2
4 Tres Piedras Ranger District - Bi-annual servicing of copy machines
1 EA 2
5 Questa Ranger District - Bi-annual servicing of copy machines
1 EA 2
6 Camino Real Mailroom - Bi-annual servicing of copy machines
1 EA 2
7 Taos Supervisor Office Mailroom / Taos Supervisor Office - Bi-annual servicing of copy machines
2 EA 2
8 Mobilization LS 2
9 OPTIONAL ITEM- Part Replacement
OPTION
YEAR 2
***QUOTE MUST INCLUDE ALL APPLICIABLE TAXES***
***PRE- AWARD QUESTIONS-. All questions regarding this contract shall be mailed to the CO no later than April 22, 2022, 1200 MT. All quotes shall be emailed to the CO Ellena Silva at ellena.silva@usda.gov no later than April 29, 2026 at 1700MT.
mailto:ellena.silva@usda.gov
Basis for Award: The Government intends to award firm fixed price Contract. Award will be lowest price technically acceptable. Price shall be fair market value for materials, labor and incidentals represented in the specifications necessary to complete the contract.
- Confirmation that the contractor understands and can meet the requirements stated in the PWS.
- Confirmation that the contractor can provide services for the described equipment as stated in the PWS
See Evaluation Criteria on Attachment 1, pages 5-6, for more information.
Signature Date
UEI #:
Note: All offerors must be currently registered in SAM to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-334-206-7828.
http://www.sam.gov/
PERFORMANCE WORK STATEMENT
Copy Machine Maintenance and Service
CARSON NATIONAL FOREST
I. Scope of Work
The scope of work to be performed is to conduct Bi-annual inspection and servicing of the eight (8) copy machines at the following office locations: Taos (Supervisor’s Office), Tres Piedras, El Rito, Questa, Canjilon, Penasco, and Jicarilla (Ranger Districts). All locations are situated in Northern New Mexico and requested by the Carson National Forest. The addresses are listed below.
II. Locations and Equipment:
OFFICE ADDRESS MAKE MODEL
Canjilon Ranger District
Building #358, State Rd 115, Canjilon, NM 87515
HP Color Laser Jet Flow M880
El Rito Ranger District
State Rd 554, Building #1221, El Rito, NM 87530
HP Color Laser Jet Flow MFP 880 CE992A
Jicarilla Ranger District
1110 Rio Vista Lane, Unit #2, Bloomfield, NM 87413
Konica Minolta C364E
Tres Piedras Ranger District
22280 HWY 64, Tres Piedras, NM 87577
HP Color Laser Jet Flow MFP M880
Questa Ranger District
184 State Hwy 38, Questa, NM 87556
HP Color Laser Jet Flow MFP M880
Taos Supervisor Office Mailroom
208 Cruz Alta Rd, Taos, NM
HP Color Laser Jet Flow MFP M880
Taos Supervisor Office
208 Cruz Alta Rd, Taos, NM
HP Color Laser Jet Flow MFP M880
Camino Real Mailroom
15160 State Rd 75, Penasco, NM 87553
HP Color Laser Jet Flow MFP M880
III. Objectives: Base plus two Option years
The Contractor is to conduct bi-annual servicing of a total of eight (8) copy machines (located at the SO, and all other district offices). The number of machines to be serviced is: two (2) at the Carson SO; and six (6) at the remaining district offices as stated above. The table above describes the make and model of items to be serviced.
• Deep cleaning: Technicians perform a deep clean of internal components, removing dust and toner buildup that can cause issues.
• Component inspection: Key parts like rollers, belts, and the fuser are checked for wear and tear.
• Calibration and alignment: Print settings and color calibration are fine-tuned for optimal results.
• Firmware updates: The machine's software is checked for necessary updates to fix bugs and improve performance.
• Diagnostics and testing: The machine is tested, and diagnostic codes are checked to catch potential problems early.
• Part replacement: Worn-out components are replaced to ensure proper function.
III. Government Furnished Property: None
IV. Start Date:
The Contractor shall schedule to commence work no later than fourteen (14) days upon issuance of Notice to Proceed (NTP) from the Contracting Officer (CO). The CO is the only federal government employee authorized to award the contract and issue the NTP or to modify the terms of the contract, quantities, pricing, duration, etc.
V. Contract Time: (Estimated)
Base Year: May 04, 2026- May03, 2027 with two(2) option years.
The Government reserves the right not to exercise the option year(s).
NOTE: The Contractor shall notify the Contracting Officer Representative (COR) of any unforeseen conditions or additional work needed immediately and shall not proceed with any additional work until the COR and the Contractor determine the extent of additional work and/or time needed that may affect the either the Period of Performance or awarded dollar amount. The Contractor shall provide a cost for the additional work to the COR. The COR shall notify the Contracting Officer (CO) immediately if there is a cost and/or additional time required.
***QUOTE MUST INCLUDE ALL APPLICIABLE TAXES***
File details come from the government source that posted it. Updated .