Attachment 2 - Section L_Quote Instructions - Vehicle Range.pdf

ATTACHMENT 2 – SECTION L – QUOTE SUBMISSION INSTRUCTIONS

15A00025Q00000108

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a unique, law-enforcement organization within the United States (U.S.) Department of Justice (DOJ). It is dedicated to reducing violent crime and protecting the public. Specifically, ATF is dedicated to protecting its communities from violent criminals, criminal organizations, the illegal use and trafficking of firearms, the illegal use and selling of alcohol and tobacco products, the illegal use and storage of explosives, acts of arson, bombings, and terrorism.

The Government may award without discussions with the offeror; therefore, the offeror is cautioned to examine the Request for Quote (RFQ) in its entirety and to ensure that its Quote is complete, containing all necessary information and all required documentation, in all respects.

However, the Government reserves the right to conduct discussions and to permit the offeror to revise its Quote.

If the Offer is received after the time and date specified for receipt, it will be considered LATE

AND WILL NOT BE ACCEPTED.

The Government will award a Purchase Order resulting from this Request for Quote (RFQ) to the offeror whose Quote is Lowest Price Technically Acceptable (LPTA). The ATF will award a contract to the lowest priced contractor whose Quote meets or exceeds the technical capabilities in the Statement of Work (SOW).

Only the lowest priced Quote will be reviewed for technical acceptability. If it’s found to be technically acceptable, the award will be made to that offeror without further evaluation of the other Quotes received. If the Quote is technically unacceptable, then the next lowest priced Quote will be evaluated for technical acceptability until a technically acceptable Quote is found.

QUOTE SUBMISSION

To be considered for selection, offerors must submit a complete response to this RFQ using the sequence and format provided herein.

Questions Due: 09/18/2025 at 12:00 (noon) Eastern Standard Time (EDT).

Quote Due Date: 09/22/2025 at 12:00 (noon) Eastern Standard Time (EDT).

FORMAT

Offer Volume. The Offeror shall confine submissions to essential matters, sufficient to define the Quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each Quote.

The title requirements for each file are shown in the table below.

Vendor submitting quotes shall submit their offer in accordance with their standard commercial practices (on company letterhead, formal quote form, etc.) but shall include the following information: 1) company's complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Unique Entity Identifier (UEI) 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; 6) Offerors shall meet specifications as noted in the synopsis. ATF will use available sources to access past performance information.

Submissions shall not exceed three (3) pages (the solicitation and pricing documents are not included in the count) and shall be 8 ½” x 11” with: font style Arial, or Times New Roman; font color Black; and font size 10 or 12. Illustrations (graphic figures, graphs, and tables) shall be in portrait format with font colors black or blue allowed and font sizes 8-12 acceptable, provided the information is legible via the computer. Headers, footers, and title/cover pages may be outside the page margins and are not bound by the font, color, and point-size requirements. NOTE: Information not contained within these limitations will not be evaluated.

Quotes submitted in response to this solicitation shall contain the following in separate volumes:

Volume 1 - Non-Price Factors:

• Factor 1: Technical Capability

Volume 2 - Price Factor:

• Factor 3: Price

Non-Price Factors Description:

Factor 1: Technical Capability (6 pages maximum).

The offeror shall provide an organization structure, including the organizational chart and supporting narrative description of offeror’s proposed investigation personnel, and any major subcontractor(s) and their key personnel assigned to performance of this project.

The offeror shall provide a proposed preventative maintenance and repair services for All- Terrain Vehicle (ATVs), earth moving equipment such as skid steers, trenchers, tractors, small motor lawn equipment and forklifts. The offeror must meet the minimum technical capabilities outlined in Section 3 of SOW.

The offeror needs to provide proof of the ability to provide a timeline as described in Section 3.1 of SOW.

Price Factor Description:

Factor 2: Price

• The price Quote shall be submitted separately from the offeror’s technical Quote.

• All costs associated should be inclusive within your price (including discount costs).

FORMAL COMMUNICATIONS

(a) The RFQ and amendments will be made available via email from Brandon Hodnett, Brandon.Hodnett@atf.gov.

(b) The offeror is advised to monitor their email continuously to obtain information in a timely manner.

(c) All correspondence pertaining to this RFQ shall be addressed to the Contracting Officer (CO), Brandon Hodnett via e-mail at Brandon.Hodnett@atf.gov. To issue pertinent and timely RFQ amendments, questions must be received by the date and time on the RFQ email from the

CO.

CONFLICT OF INTEREST

Any offeror (or member of its team and/or subcontractor) having a conflict of interest as defined under FAR Part 9.5 must identify the conflict as soon as it is known and provide a recommended mitigation plan. Mitigation plans are required whenever a competing contractor has had unequal access to non-public information regarding this requirement and/or competition or has assisted the Government in defining the requirements or evaluation criteria.

mailto:Brandon.Hodnett@atf.gov mailto:Brandon.Hodnett@atf.gov