Attachment 1 - SOW NCETR Range vehicle MandR.pdf

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ATTACHMENT A: STATEMENT OF WORK

STATEMENT OF WORK

NCETR Range vehicle Maintenance and Repair (M&R)- base year

National Center of Explosive Training and Research (NCETR)

3750 Corporal Rd Huntsville, AL 35898

Redstone Arsenal

1.0 BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a principal law enforcement agency within the United States Department of Justice dedicated to preventing terrorism, reducing violent crime, and protecting our Nation. The men and women of ATF perform the dual responsibilities of enforcing Federal criminal laws and regulating the firearms and explosives industries. They are committed to working directly, and through partnerships, to investigate and reduce crime involving firearms and explosives, acts of arson, and illegal trafficking of alcohol and tobacco products.

2.0 OBJECTIVE

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) requires maintenance and repair services for facility support equipment not covered under existing contracts, leases or support agreements for locations in Huntsville Alabama. Equipment types include generators, facility Uninterrupted Power Supply (UPS), icemakers, refrigerators, and supplemental HVAC systems. This contract will cover ATF sites located on Redstone Arsenal and off-post locations within 10 miles of gate 9 at Redstone Arsenal.

3.0 SCOPE- The government intends to procure support services for preventative maintenance and repair services for range vehicles/motorized equipment. Equipment covered will include an All-Terrain Vehicle (ATVs), earth moving equipment such as skid steers, trenchers, tractors, small motor lawn equipment and forklifts.

3.1 PREVENTATIVE MAINTENANCE- All equipment covered for preventative maintenance work will include all manufacturer recommended services one (1) time annually. See section 3.2 for equipment list. Any repairs and services above covered preventative maintenance must be approved by the Contractor Officers Representative (COR) prior to any work proceeding (see section 4.0).

3.1.1 Replace oil and oil filter

3.1.2 Top off all fluids

3.1.3 Replace fuel filter

3.1.4 Grease all fittings

3.1.5 Check tread level of all tires

3.1.6 Check lights to verify they are operational

3.1.7 Check hydraulic oil

3.1.8 Check batteries and make sure they are operational

3.1.9 Perform any required safety inspections

3.1.10 Provide report to COR on any recommended or needed repairs

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3.2 Equipment covered under preventative maintenance-

Manufacturer Official Name Model

ALTERNATIVE SUPPORT APPARATUS ATV/UTV WILDFIRE BRUSH UNIT

BOBCAT COMPANY SHID

STEER/TRACKLOADER T870 TRACK LOADER

BOBCAT COMPANY TRENCHER E55

BOBCAT COMPANY ATV/UTV 3400XL

BOBCAT COMPANY ATV/UTV 3400XL

BOBCAT COMPANY VERSAHANLDER VERSAHANDLER V41

KUBOTA ATV/UTV ATV 40126

KUBOTA ATV/UTV X1140W-H

KUBOTA ATV/UTV X1140W-H

KUBOTA ATV/UTV X1140W-H

KUBOTA ATV/UTV X1140W-H

KUBOTA ATV/UTV X900W-H

KUBOTA ATV/UTV X900W-H

KUBOTA ATV/UTV X900W-H

KUBOTA ATV/UTV X900W-H

KUBOTA TRACTOR M5-091HDC12

KUBOTA TRACTOR M6040DTN

KUBOTA TRACTOR M6040DTN

KUBOTA ATV/UTV KUBOTA RTV-X1140W-H WITH VC5044

KUBOTA ATV/UTV KUBOTA RTV-X1140W-H WITH VC5044

KUBOTA ATV/UTV KUBOTA RTV-X1140W-H WITH VC5044

KUBOTA TRACTOR M7060HDC

POLARIS ATV/UTV CREW SP570

POLARIS ATV/UTV CREW SP570

POLARIS ATV/UTV CREW SP570

POLARIS ATV/UTV CREW 570-6

POLARIS ATV/UTV CREW 570-6

POLARIS ATV/UTV CREW 570-6

POLARIS ATV/UTV RANGER

TOYOTA FORKLIFT-DEISEL 8FGU20

TOYOTA FORKLIFT-ELECTRIC 2012 8FDU32

TOYOTA FORKLIFT-PROPANE 7FGU32

4.0 EQUIPMENT REPAIRS AND OTHER DIRECT COSTS (ODC)- All repairs to equipment must be approved by the COR prior to any work proceeding. All repairs are limited to repair and or replacement of stock components. No upgrades or modifications

Page - 3 - of 6 to equipment will be authorized unless they are required for safety of equipment use.

Repairs or replacement of stock components include but not limited to batteries, tires, motors, mechanical components, safety equipment, wind shields, wipers, hydraulic components, attachment repairs, small engine repair, spark plugs, belts, pullies etc.

Additionally, any preventative maintenance on equipment procured during the life cycle of this contract by ATF once outside of its warranty period can be performed under

ODC.

5.0 GREEN PURCHASING REQUIREMENTS

The Contractor shall be in compliance with Executive Order 13423 Green purchasing and any other applicable federal regulations as they apply to maintenance and repair services for motorized range vehicle equipment.

6.0 SERVICE TECHNICIANS OR PERSONNEL:

Contractors performing work on Redstone Arsenal must be able to obtain Redstone access and are subject to a DoD background check. Badge request for access can be coordinated through the COR. All contractors access ATF properties must be approved by ATF Physical Security subject to a favorable background check and must be escorted by ATF personnel when working inside ATF facilities. ATF Physical Security approval can be coordinated through the COR. Large service trucks must access Redstone Arsenal via Gate 1 located at Martin Road.

7.0 KICK OFF MEETING:

The contractor shall attend a kick-off meeting 5 days after the contract award to meet with the Technical POC and discuss approach, policies, and procedures.

8.0 PERIOD OF PERFORMANCE.

Base September 25, 2025 - September 24, 2026

9.0 PLACE OF PERFORMANCE: ATF Facilities on Redstone Arsenal.

9.1 Pick up and drop of range equipment for preventative maintenance at ATF McKinley

Range will be made on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday through Friday. The location for the ATF McKinley Range is 7898 Buxton Rd, Redstone Arsenal AL, 35898.

9.2 Pick up and drop of range equipment for preventative maintenance at ATF Capano

ATF Capano Range is 8859 Sweet Gum Circle Redstone Arsenal AL, 35898.

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9.3 Pick up and drop off range equipment for preventative maintenance at ATF Arson

Complex will be made on an as needed basis for range equipment during normal

ATF Arson Complex is 3756 Corporal Redstone Arsenal AL, 35898

9.4 Pick up and drop of range equipment for preventative maintenance at ATF Corkern

ATF Corkern Range 5389 Creek Rd Redstone Arsenal AL, 35898

10.0 PAYMENT PROCEDURES.

In consideration of satisfactory performance of all scheduled services required the Contractor shall be paid a firm fixed price for each delivery. The contractor shall be compensated monthly upon receipt of a proper invoice for all deliveries made during the month. Invoices shall be completed and submitted in accordance with ATF-14 – Electronic Invoicing.

11.0 ATF POLICIES, PROCEDURES AND STANDARDS

11.1 The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract.

ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

a. Minimum Database Security Requirements as prescribed by the ATF

Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for

ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B –

Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

12.0 SYSTEM FOR AWARD MANAGEMENT:

The selected contractor shall have an active registration in the SAM Database prior to the award in accordance with federal acquisition regulation 52.204-7.

13.0 QUALITY CONTROL.

The contractor shall develop, implement and maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures

Page - 5 - of 6 necessary to affect quality control of all performance provided under the contract. The program shall allow inspection and evaluation by the Government and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

14.0 CONTRACT MANAGEMENT.

Notwithstanding the contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

(a) Contracting Officer (CO): The CO is responsible for contract administration. The CO is the only person authorized to approve changes in terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority.

In such cases, the Contractor is operating at their own risk. No adjustment will be made to the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Representative (COR): A COR will be designated as authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

15.0 SECURITY: In accordance with (IAW) Clause #ATF-04, ‘Background Investigations (BI) Requirements’, the nature and specific degree of background investigation or facility review will be determined by ATF’s Personnel Security Branch (PSB) as required, depending upon the nature and degree of risk associated with the requirement and the position. Individuals may require access to ATF- sensitive information, IT systems, or unescorted access to ATF facilities.

However, if the contractor’s employee will require escorted access to a government facility to fix a problem, a criminal police check shall be conducted by the local field office or ATF Headquarters Physical Security Programs Branch as required. ATF Form 8620.5 shall be provided for completion prior to escorting access to ATF facilities. The contractor shall follow any other facility requirements provided by the Physical Security Branch or other authorized ATF facilities point of contract.

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16.0 INSPECTION AND ACCEPTANCE:

16.1 Inspection and Acceptance:

16.1.1 Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

16.1.2 The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this SOW.

16.1.3 Deliverable items rejected shall be corrected IAW the applicable clause(s) or SOW specifications.

16.2 Acceptance Criteria

16.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

16.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

16.3 Rejection Procedures

16.3.1 If the respective COR rejects any deliverables, that rejected document will be handled in the manner described in this Section and the SOW.

16.3.2 After notification that the deliverables did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

16.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverables does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

16.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.