Attachment 2 - Salient Characteristics 2-5-24C.pdf
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- Solicitation number
- 36C24923Q0470
About this file
This document outlines salient characteristics for an automated medication dispensing system contract opportunity with the Department of Veterans Affairs Tennessee Valley Healthcare System. The contractor shall provide an enterprise-wide system to support decentralized medication management, including a minimum of 63 automated dispensing cabinets and 15 anesthesia stations. The system must integrate with the Veterans Health Information Systems and Technology Architecture and provide web-based access for users. The contractor will be responsible for installation, maintenance, technical support available 24/7 including remote and onsite service, preventative maintenance, and customer support for online training. The related federal contract opportunity is solicitation number 36C24923Q0470 for Tennessee Valley Healthcare System to lease an automated dispensing cabinet medication distribution system meeting Joint Commission storage and accountability standards from the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24923Q0470 0003.docx | DOCX document | |
| Attachment 3 - 36C24923Q0470 Amendment 1.docx | DOCX document | |
| Attachment 2 - Salient Characteristics Amendment 1.pdf | ||
| Attachment 1 - Price Cost Schedule Template Amendment 1.xlsx | XLSX spreadsheet | |
| 36C24923Q0470 0001 2-20-2024.docx | DOCX document | |
| Attachment 4 - RFQ 36C24924Q0270 Questions and Answers Amendment 1.docx | DOCX document | |
| Attachment 1 - Price Cost Schedule Template.xlsx | XLSX spreadsheet | |
| 36C24923Q0470.docx | DOCX document |
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Text version
Salient Characteristics for Requirement Automated Dispensing Cabinet Medication Distribution System
Salient Characteristics:
The contractor shall provide an enterprise-wide automated medication dispensing system which supports decentralized medication management for the VA Tennessee Valley Healthcare System (TVHS). Characteristics of the system shall include the following:
• Enterprise-ready with demonstrated integration capability with the Veterans Health Information Systems and Technology Architecture (VistA).
• Standardized medication management with centralized system for both automated dispensing cabinet (ADC) system and anesthesia system.
• Web-based server application providing logon and access for appropriate users to the ADC system and all associated devices.
• Ability to reconfigure ADC storage space to meet changing needs of the area.
• Ability to assign ADC as either Profile mode or Non-Profile mode.
• Guaranteed operation of an online user training interface/portal with downloadable and/or printable certificates of completion.
• Ability to include equipment location/device name, product description, serial number, and costs associated with said equipment in monthly invoice.
• Security and information systems shall comply with all requirements set forth in section 5 of the Statement of Work.
The contractor shall furnish new equipment or maintain existing equipment currently deployed to provide the required number of fully functional ADC devices and the resources necessary to assure adequate and secure drug storage throughout TVHS. The contractor shall provide labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform installation and implementation of equipment in the space determined by TVHS.
Installation and implementation dates are to be coordinated in advance with the contractor and TVHS. At a minimum, the contractor shall provide equivalent equipment as follows:
• Anesthesia Stations:
o # 15 – BD Pyxis™ 327 Anesthesia Station ES, or Equivalent
• Main Cabinets (Profiled):
o # 10 – BD Pxyis™ 323 Medstation ES, 2-Drawer with 1 Premium Drawer, or
Equivalent o # 11 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 3 Premium Drawers, or
Equivalent o # 4 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 4 Premium Drawers, or
Equivalent o # 21 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 5 Premium Drawers, or
Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 2 Premium
Drawers, or Equivalent
• Main Cabinets (Non-Profiled):
o # 13 – BD Pxyis™ 323 Medstation ES, 2-Drawer with 1 Premium Drawer, or Equivalent o # 2 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 2 Premium Drawers, or Equivalent o # 15 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 3 Premium Drawers, or Equivalent o # 2 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 4 Premium Drawers, or Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 5 Premium Drawers, or Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 6 Premium Drawers, or Equivalent o # 3 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 2 Premium Drawers, or Equivalent o # 3 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 3 Premium Drawers, or Equivalent
• Auxiliary Cabinets:
o # 14 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 0 Premium
Drawers, or Equivalent o # 5 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 2 Premium
Drawers, or Equivalent o # 3 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 3 Premium
Drawers, or Equivalent
• Tower Cabinets:
o # 1 – BD Pxyis™ 156-033-01 Medstation ES, Half-Height 2-Door Aux Tower, or Equivalent o # 26 – BD Pxyis™ 343 Medstation ES, Full-Height 4-Door Aux Tower, or Equivalent o # 5 – BD Pyxis™ 158-15-01 Medstation ES, Single Col 3 Door Integrated Main Tower, or Equivalent
• Refrigerator Automated Locking System o # 2 – BD Pyxis™ 345 Remote Manager, or Equivalent
• CII Safe System:
o # 2 – 107-223 CII Safe Desktop PC with Bio, or Equivalent
The below chart represents by cabinet the expected Minimum CS Capacity and Minimum Total Capacity.
Machine Number
Profiled or Non-
Profiled Machine
Type
Minimum
CS
Capacity Total
Capacity Nashville Designated Equipment List 1310 24th Ave S, Nashville TN 37212
1 Profiled MSS 100 550 2 Profiled MSS 100 700 3 Profiled MSS 100 200 4 Profiled MSS 100 700 5 Profiled MSS 50-100 200 6 Profiled MSS 100 300-400 7 Profiled MSS 50 100
Minimum
8 Profiled MSS 100 600 9 Profiled MSS 50 200-300
10 Profiled MSS 20 50-100 11 Profiled MSS 50 100 12 Profiled MSS 75 500 13 Profiled MSS 50 300 14 Profiled MSS 100 300 15 Profiled MSSR 20 50-100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 200
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 50 100
Profiled MSS 20 50-100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSST NA 100
Non-
Profiled MSST
Non-
Profiled MSST NA 100-200
Non-
Profiled MSSR 50 100
Non-
Profiled AMSS 10 100
Non-
Profiled AMSS 10 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100 1919 Charlotte Ave Ste 100 Nashville, TN
55 Profiled MSS 50 100 56 Profiled MSS 50 100
782 Weatherly Drive Clarksville TN 37043 57 Profiled MSS 50 100 58 Profiled MSS 50 100
50 100
Clarksville VA Dental Clinic 2292 Dalton Dr
Clarksville TN 37043
Non-
Profiled MSS Dover VA Clinic
1406 Donelson Parkway Dover, TN 37058
60 Profiled MSS 50 100 Gallatin VA Clinic
419 Steam Plant Rd Gallatin, TN 37066
61 Profiled MSS 50 100 5580 Desert Storm Ave, Fort Campbell, TN 42223
Non-
Profiled MSS 650 Joel Dr, Ft Campbell, KY 42223
63 Profiled MSS 2 International Plaza Dr, Ste 300, Nashville, TN 64 Profiled MSS 50 100
1818 Albion St, Ste 114 Nashville, TN 65 Profiled MSS 50 100
Alvin C. York Designated Equipment List 3400 Lebannon Pike Murfreesboro, TN 37129 66 Profiled MSS 60 500 67 Profiled MSS 50 200 68 Profiled MSS 50 400 69 Profiled MSS 50 300-400 70 Profiled MSS 50 200-300 71 Profiled MSS 50 200-300 72 Profiled MSS 20 50-100 73 Profiled MSS 20 50-100 74 Profiled MSS 50 100 75 Profiled MSS 20 50-100 76 Profiled MSS 50 200 77 Profiled MSS 50 200 78 Profiled MSS 50 300 79 Profiled MSS 50 200 80 Profiled MSS 50 200 81 Profiled MSS 50 200-300
Non-
Profiled MSS 50 100
50 200
50 50-100
20 50-100
Profiled MSS 50 100
Non-
Profiled MSST NA 200
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSST
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100 1320 Decatur Pike Athens, TN 37303
99 Profiled MSS 50 100 6401 Shallowford Rd Chattanooga, TN 37421
Non-
Profiled MSS 50 100 101 Profiled MSS 20 50-100 102 Profiled MSS 20 50-100 103 Profiled MSS 20 50-100 104 Profiled MSS 20 50-100 105 Profiled MSS 20 50-100
1208 Pointe Centre, Ste 100 Chattanooga, TN 37454 106 Profiled MSS 20 100
225 Von Karman Rd Arnold Air Force Base, TN 37389
20 50-100
Profiled MSS 50 100 Future/Additional Equipment Needs
Locations to be Determined 108 Profiled MSS 20 50-100 109 Profiled MSS 50 100 110 Profiled MSS 50 200
The contractor shall provide hardware/software problem diagnosis, replacement of failed devices, and software updates. The contractor shall provide, to all TVHS site locations, maintenance and support service for hardware/software components that meets all the following:
• Remote technical support availability: 24 hours x 7 days (24x7) - including Holidays
• Hardware/software problem diagnosis.
• Escalated telephone access to subject matter experts/engineers.
• Remote access capability to the ADC system via Virtual Private Network (VPN) with access restricted to technical support personnel located within the U.S. to the maximum extent practical.
• Onsite field service and repair availability, if warranted: 24 hours x 7 days (24x7) -including Holidays.
• Routine preventive maintenance program for devices with system updates and enhancements to products as released.
• Customer support availability for online user training portal: at minimum, Monday-Friday 8:00 a.m. to 4:00 p.m. CT.
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