Attachment 2 - Salient Characteristics Amendment 1.pdf
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- Solicitation number
- 36C24923Q0470
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This document outlines the salient characteristics for an automated medication dispensing system contract opportunity for the Tennessee Valley Healthcare System. The contractor shall provide an enterprise-wide automated medication dispensing system to support decentralized medication management across TVHS facilities. The system must integrate with VistA and provide centralized management for automated dispensing cabinets and anesthesia systems. A minimum of 15 anesthesia stations, 76 main cabinets of various sizes, 14 auxiliary cabinets, 1 half-height and 26 full-height auxiliary towers, 2 refrigerator automated locking systems, and 2 CII safes are required. The contractor shall also provide 24/7 remote technical support and on-site field service within 24 hours. Routine preventive maintenance and system updates are required. This opportunity is identified as solicitation number 36C24923Q0470 to lease an automated dispensing cabinet medication distribution network for TVHS through the Department of Veterans Affairs Network Contracting Office 9.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24923Q0470 0003.docx | DOCX document | |
| Attachment 3 - 36C24923Q0470 Amendment 1.docx | DOCX document | |
| Attachment 1 - Price Cost Schedule Template Amendment 1.xlsx | XLSX spreadsheet | |
| 36C24923Q0470 0001 2-20-2024.docx | DOCX document | |
| Attachment 4 - RFQ 36C24924Q0270 Questions and Answers Amendment 1.docx | DOCX document | |
| Attachment 1 - Price Cost Schedule Template.xlsx | XLSX spreadsheet | |
| Attachment 2 - Salient Characteristics 2-5-24C.pdf | ||
| 36C24923Q0470.docx | DOCX document |
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Salient Characteristics for Requirement Automated Dispensing Cabinet Medication Distribution System
Salient Characteristics:
The contractor shall provide an enterprise-wide automated medication dispensing system which supports decentralized medication management for the VA Tennessee Valley Healthcare System (TVHS). Characteristics of the system shall include the following:
• Enterprise-ready with demonstrated integration capability with the Veterans Health Information Systems and Technology Architecture (VistA).
• Standardized medication management with centralized system for both automated dispensing cabinet (ADC) system and anesthesia system.
• Web-based server application providing logon and access for appropriate users to the ADC system and all associated devices.
• Ability to reconfigure ADC storage space to meet changing needs of the area.
• Ability to assign ADC as either Profile mode or Non-Profile mode.
• Guaranteed operation of an online user training interface/portal with downloadable and/or printable certificates of completion.
• Ability to include equipment location/device name, product description, serial number, and costs associated with said equipment in monthly invoice.
• Security and information systems shall comply with all requirements set forth in section 5 of the Statement of Work.
The contractor shall furnish new equipment or maintain existing equipment currently deployed to provide the required number of fully functional ADC devices and the resources necessary to assure adequate and secure drug storage throughout TVHS. The contractor shall provide labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform installation and implementation of equipment in the space determined by TVHS.
Installation and implementation dates are to be coordinated in advance with the contractor and TVHS. At a minimum, the contractor shall provide equivalent equipment as follows:
• Anesthesia Stations:
o # 15 – BD Pyxis™ 327 Anesthesia Station ES, or Equivalent
• Main Cabinets (Profiled):
o # 10 – BD Pxyis™ 323 Medstation ES, 2-Drawer with 1 Premium Drawer, or
Equivalent o # 11 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 3 Premium Drawers, or
Equivalent o # 4 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 4 Premium Drawers, or
Equivalent o # 21 – BD Pyxis™ 323 Medstation ES, 6-Drawer with 5 Premium Drawers, or
Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 2 Premium
Drawers, or Equivalent
• Main Cabinets (Non-Profiled):
o # 13 – BD Pxyis™ 323 Medstation ES, 2-Drawer with 1 Premium Drawer, or Equivalent o # 2 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 2 Premium Drawers, or Equivalent o # 15 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 3 Premium Drawers, or Equivalent o # 2 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 4 Premium Drawers, or Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 5 Premium Drawers, or Equivalent o # 1 – BD Pxyis™ 323 Medstation ES, 6-Drawer with 6 Premium Drawers, or Equivalent o # 3 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 2 Premium Drawers, or Equivalent o # 3 – BD Pxyis™ 323 Medstation ES, 5-Drawer with Bin and 3 Premium Drawers, or Equivalent
• Auxiliary Cabinets:
o # 14 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 0 Premium
Drawers, or Equivalent o # 5 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 2 Premium
Drawers, or Equivalent o # 3 – BD Pxyis™ 324 Medstation ES, Auxiliary 7-Drawer with 3 Premium
Drawers, or Equivalent
• Tower Cabinets:
o # 1 – BD Pxyis™ 156-033-01 Medstation ES, Half-Height 2-Door Aux Tower, or Equivalent o # 26 – BD Pxyis™ 343 Medstation ES, Full-Height 4-Door Aux Tower, or Equivalent o # 5 – BD Pyxis™ 158-15-01 Medstation ES, Single Col 3 Door Integrated Main Tower, or Equivalent
• Refrigerator Automated Locking System o # 2 – BD Pyxis™ 345 Remote Manager, or Equivalent
• CII Safe System:
o # 2 – 107-223 CII Safe Desktop PC with Bio, or Equivalent
The below chart represents by cabinet the expected CS Capacity and Total Capacity.
Machine Number
Profiled or Non-
Profiled Machine
Type
Minimum
CS
Capacity
Minimum Total
Capacity*
Nashville Designated Equipment List
1310 24th Ave S, Nashville TN 37212
1 Profiled MSS 100 550
2 Profiled MSS 100 700
3 Profiled MSS 100 200
4 Profiled MSS 100 700
5 Profiled MSS 50-100 200
6 Profiled MSS 100 300-400
7 Profiled MSS 50 100
8 Profiled MSS 100 600
9 Profiled MSS 50 200-300
10 Profiled MSS 20 50-100
11 Profiled MSS 50 100
12 Profiled MSS 75 500
13 Profiled MSS 50 400
14 Profiled MSS 100 300
15 Profiled MSSR* 20 50-100
16 Profiled MSS 50 100
17 Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 200
Non-
Profiled MSS 20 50-100
Profiled MSS 50 100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 50 100
Non-
Profiled MSS 50 100
Non-
Profiled MSST* 0 100
Non-
Profiled MSST* 0 100
Non-
Profiled MSST* 0 200
Non-
Profiled MSSR* 50 100
Non-
Profiled AMSS 10 100
Non-
Profiled AMSS 10 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
1919 Charlotte Ave Ste 100 Nashville, TN
55 Profiled MSS 50 100
56 Profiled MSS 50 100
782 Weatherly Drive Clarksville TN 37043
57 Profiled MSS 50 100
58 Profiled MSS 50 100
Clarksville VA Dental Clinic 2292 Dalton Dr Clarksville TN 37043
Non-
Profiled MSS 50 100
Dover VA Clinic 1406 Donelson Parkway Dover, TN 37058
60 Profiled MSS 50 100
Gallatin VA Clinic 419 Steam Plant Rd Gallatin, TN 37066
61 Profiled MSS 50 100
5580 Desert Storm Ave, Fort Campbell, TN 42223
Non-
Profiled MSS 50 100
650 Joel Dr, Ft Campbell, KY 4222
63 Profiled MSS 50 100
2 International Plaza Dr, Ste 300, Nashville, TN
64 Profiled MSS 50 100
1818 Albion St, Ste 114 Nashville, TN
65 Profiled MSS 50 100
Alvin C. York Designated Equipment List
3400 Lebannon Pike Murfreesboro, TN 37129
66 Profiled MSS 60 500
67 Profiled MSS 50 200
68 Profiled MSS 50 400
69 Profiled MSS 50 300-400
70 Profiled MSS 50 200-300
71 Profiled MSS 50 200-300
72 Profiled MSS 20 50-100
73 Profiled MSS 20 50-100
74 Profiled MSS 50 100
75 Profiled MSS 20 50-100
76 Profiled MSS 50 200
77 Profiled MSS 50 200
78 Profiled MSS 50 300
79 Profiled MSS 50 200
80 Profiled MSS 50 200
81 Profiled MSS 50 200-300
Non-
Profiled MSS 50 100
Profiled MSS 50 100
Profiled MSST* 0 200
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSST* 0 100
Non-
Profiled MSS 20 50-100
Non-
Profiled MSS 20 50-100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
Non-
Profiled AMSS 12 100
1320 Decatur Pike Athens, TN 37303
99 Profiled MSS 50 100
6401 Shallowford Rd Chattanooga, TN 37421
Non-
Profiled MSS 50 100
101 Profiled MSS 20 50-100
102 Profiled MSS 20 50-100
103 Profiled MSS 20 50-100
104 Profiled MSS 20 50-100
105 Profiled MSS 20 50-100
1208 Pointe Centre, Ste 100 Chattanooga, TN 37454
106 Profiled MSS 20 100
225 Von Karman Rd Arnold Air Force Base, TN 3738
Profiled MSS 50 100
Future/Additional Equipment Needs
Locations to be Determined
108 Profiled MSS 20 50
109 Profiled MSS 20 50
110 Profiled MSS 20 50
111 Profiled MSS 50 100
112 Profiled MSS 50 200
113 Profiled MSS 500 100
List Key:
MSS= ADC/Medstation System MSST= ADC/Medstation System (Tower/Preferred) AMSS= Anesthesia ADC/Medstation System MSSR= ADC/Medstation System w/Refrigerator Lock
The contractor shall provide hardware/software problem diagnosis, replacement of failed devices, and software updates. The contractor shall provide, to all TVHS site locations, maintenance and support service for hardware/software components that meets all the following:
• Remote technical support availability: 24 hours x 7 days (24x7) - including Holidays
• Hardware/software problem diagnosis.
• Escalated telephone access to subject matter experts/engineers.
• Remote access capability to the ADC system via Virtual Private Network (VPN) with access restricted to technical support personnel located within the U.S. to the maximum extent practical.
• Onsite field service and repair availability, if warranted: 24 hours x 7 days (24x7) -including Holidays.
• Routine preventive maintenance program for devices with system updates and enhancements to products as released.
• Customer support availability for online user training portal: at minimum, Monday-Friday 8:00 a.m. to 4:00 p.m. CT.
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