Attachment 2_QASP_PrescribedFirePWS1142024.pdf

US Department of Agriculture (USDA)

R4 Prescribed Fire Training

Quality Assurance Surveillance Plan

Attachment #2 Solicitation No.: 1240LS25R0001

Contents Project Name .............................................................................................................................................. Error! Bookmark not defined.

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Section 1: Introduction

1.1 Purpose

1.2 QASP Relation to the Contract

1.2.1 QASP Revisions

1.2.2 Surveillance of Performance Progression

1.3 QASP Relation to the Quality Control Plan (QCP)

Section 2: Performance Description

2.1 Performance Standards and Acceptable Quality Levels (AQLs)

2.1.1 Allowable Deviation

2.1.2 Substantially Complete

2.2 Non-Performance

2.2.1 Documentation

2.2.2 Remedial Actions

Section 3: Contractor and Government Responsibilities

3.1 Contractor Responsibility

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

3.2.2 Contracting Officer Representative (COR)

3.2.3 Customers

Section 4: Surveillance Methods to Perform Quality Assurance

4.1 Surveillance Methods

4.2 Analysis and Results

Appendix A: Example Performance Requirement Summaries Appendix B: Example Discrepancy Report Appendix C: Customer Feedback Record Appendix D: Example Guide / Inspection List Appendix E: Example Quality Assurance Monitoring Appendix F: Example Customer Complaint Investigation Appendix G: Example Surveillance Activity Checklist

Section 1: Introduction This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements stated in the performance work statement (PWS) entitled R4 Prescribed Fire and Support PWS. This personal services contract is for acquiring services for prescribed fire and support for the purpose of reducing the risk of public and firefighter safety, reducing the risk of wildfires, reducing the accumulations of ground fuels, and reducing tree densities on all Region 4 National Forests. The Interagency Standards for Fire and Fire Aviation Operation 2024, Chapter 17-page 362 Use of Contractors for Prescribed Fire Implementation, states, “Agencies can contract all or part of the planning and implementation of prescribed fire operations and/or all or part of mechanical treatments for fuel management projects.”

This is a Personal Service contract and the cumulative total period of performance of all vendors awarded an IDIQ will total 6 months (180 days) per fiscal year. The COR will track and monitor all task orders issued to all awarded vendors, and the number of days used in each task order count towards the contract operations limit of 6 months/180 days per fiscal year. The COR will notify each forest prescribe fire program manager, when there is 1 month (30 days) left of the 6 months (180 days), and again when the 6 months (180 days), for all vendors Task Order periods of performance combined, have been reached. The Contracting Officer will let each vendor know when the cumulative 6 months (180 days), all vendors Task Order periods of performance combined, have been reached. There will be a base year plus 2 option years awarded to each vendor.

1.1 Purpose

The purpose of the QASP is to describe the systematic methods used to measure performance and to identify the reports required and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards identified in the PWS. This QASP is designed to define roles and responsibilities, identify the performance objectives, define the methodologies used to monitor and evaluate the contractor’s performance, describe quality assurance reporting, and describe the analysis of quality assurance monitoring results.

1.2 QASP Relation to the Contract

1.2.1 QASP Revisions

The Contracting Officer Representative (COR) may make revisions or changes to the QASP procedures and surveillance methods or increase or decrease the degree of surveillance methods at any time during the contract performance period. Changes to the Metric must be incorporated into the PWS, Performance Requirement Summary (PRS) and QASP by a bilateral modification to contract that is issued by the Contracting Officer (CO). A copy of the QASP is provided to the contractor to enable the contractor to enhance its Quality Control (QC) program to perform in accordance with its Quality Control Plan (QCP).

1.2.2 Surveillance of Performance Progression

As the performance period progresses, the levels of surveillance may be altered for service areas where performance is either consistently excellent or unsatisfactory. If consistently good performance, then the amount of surveillance may be reduced. If observations reveal consistent deficiencies, increased surveillance may be implemented.

1.3 QASP Relation to the Quality Control Plan (QCP)

The QCP is a required element of contract, and the Contractor shall adhere to its established quality control processes and procedures in managing and performing work as described in the contract. While the QCP represents the way in which the Contractor will ensure its quality and timeliness of services, as defined in the PWS, the QASP represents the way in which the Government personnel specified in Section 3: Contractor and Government Responsibilities, Paragraph 3.2, Government Responsibilities will evaluate the contractor’s performance. The contractor’s QC program and the residual organization’s QASP should be complementary programs that ensure successful contractor performance.

Section 2: Performance Description Performance of the contractor will be monitored through the surveillance methods described in Section 4: Surveillance Methods to Perform Quality Assurance to assess the Contractor’s performance against PWS requirements.

2.1 Performance Standards and Acceptable Quality Levels (AQLs) For selected activities in the PWS, the PRS provides a performance standard and an AQL. A performance standard is the expected level of contractor performance. An AQL defines the level of performance that is satisfactory. Depending on the service evaluated and the evaluation method selected, performance standards and AQLs may be stated as a few occurrences or as a percentage. Performance standards and AQLs for random sampling and 100 percent inspection are generally stated as percentages. For periodic inspections, performance standards may be stated as either percentages or as absolute numbers.

The contract requires the Contractor to perform all work as specified. Any inaccuracies or omissions in services or products are referred to as “defects” on the part of the Contractor. The Contractor shall be responsible for all identified defects and may be required to perform the work at no cost to the government. The AQLs consider that in some instances an allowable level of deficiencies (deviations) is possible while overall performance continues to meet the government’s desired level of service.

2.1.1 Allowable Deviation

The AQLs define the level or number of performance deficiencies the Contractor is permitted to reach under this contract. AQLs consider the difference between an occasional defect and a gross number of defects. AQLs can be expressed as a percentage of or as an absolute number (e.g., three per month). There may be instances where 100 percent compliance is required, and no deviation is acceptable (e.g., where safety is involved).

2.1.2 Substantially Complete

In some cases, service outputs are evaluated using subjective values (e.g., excellent, satisfactory, unsatisfactory). The criteria for acceptable performance and for defects must be defined for these service outputs. The concept of “substantially complete” should be the basis for inspections based on subjective scales. Work is considered “substantially complete” where there has been no significant departure from the terms of the contract and no omission of essential work. In addition, the Contractor has performed the work required to the best of its ability and the only variance consists of minor omissions or deficiencies.

2.2 Non-Performance

Non-performance occurs when the contractor’s performance does not meet the AQL for a given requirement.

Requirements may contain multiple performance elements, and therefore, deficiencies may occur in one or more aspects of performance (e.g., timeliness, accuracy, completeness, etc.) or subject areas of effort.

When surveillance indicates that the contractor's service output is not in compliance with the contract requirements, the Contracting Officer’s Representative (COR) must determine whether the Contractor or the Government caused the deficiency. If the cause of the defect rests with the Government, corrective action must be taken through Government channels. If the cause of the defect is due to action or inaction by the contractor, the contractor is responsible for correction of the problem at no additional expense to the Government.

2.2.1 Documentation

Documentation of work non-performed or unacceptable work is essential for tracking Contractor performance. The COR will document deficient work by compiling facts describing the inspection methods and results and to substantiate nonconformance with the contract. A sample documentation reporting form is provided in Appendix [Insert Number and Title]. The documentation, with any recommendations, will be forwarded to the CO. In the case of the Contractor, the COR will decide whether to elevate the problem to the CO for corrective action.

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2.2.2 Remedial Actions

The Federal Acquisition Regulation allows for penalties if the Contractor fails to perform the required services.

Penalties are defined as those actions taken under the direction of the CO against the contractor within the general provisions of the contract for nonconformance to the PWS and PRS.

Section 3: Contractor and Government Responsibilities

3.1 Contractor Responsibility

The Contractor is responsible for delivering products or services in accordance with the contract. Implementing its QCP, which describes the Contractor’s methods for ensuring all products and services under the contract meet established performance standards and AQLs. Maintaining, and providing for audit, quality control records and reports and all records associated with the investigation and complaint resolutions. Appointing a single quality control point-of-contact to act as a central recipient of communication from the COR or CO.

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

The CO is responsible for administering and monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by COR and the contractor’s performance. The CO may delegate various day-to-day contract administration duties to an Administering ACO (ACO) and/or the COR for performance management and administrative actions such as invoice approval and issuance of Contract Discrepancy Reports may be, and normally are, delegated by the CO to the COR. The CO shall approve any revisions to the QASP processes or standards.

3.2.2 Contracting Officer Representative (COR)

The COR, is designated in writing, by the CO. The COR will ensure that the QA function is properly executed, plays a key role in contract administration and performs the contract surveillance and monitoring. Some key contract administration duties include, but are not limited to, performs surveillance as required by this QASP; make recommendations to the CO for issuance of Contract Discrepancy Reports or letters of commendation and acceptance or rejection of completed work and for administrative actions based on unsatisfactory or non-performed work, and revisions or changes to the QASP;

and assists the CO in identifying necessary contract modifications and preparing reports of Contractor performance and cost.

The COR may use the form(s) included in the Appendices to perform the inspection or other forms as approved by the CO. The Contractor overall guidance is also provided by FAR clause 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services, (a) Inspection/Acceptance, in Section C-Contract Clauses, of the contract.

3.2.3 Customers

Customers or organizations/offices that the Contractor provided support may be requested to assist the COR in conducting QA to provide information relating to the Contractor’s performance through Customer Feedback.

Information gained from the Customer Feedback may be used in conjunction with other methods of observation to rate the performance of the Contractor.

Section 4: Surveillance Methods to Perform Quality Assurance

4.1 Surveillance Methods

The surveillance methods used in the QA process are the Government’s tools to monitor the Contractor’s products and services. The best means of determining whether the Contractor has met all contract requirements is to inspect the Contractor’s service products and analyze the results. Further, documented inspection results are an effective tool in contract administration that can confirm the successful achievement of all performance requirements or highlight areas where defects exist, and improvements are necessary.

Surveillance: The Contracting Officer Representative/Government Technical Monitor will be on-site for the Prescribed fire Preparation (Pre, During, or Post) for both resources and equipment. On the Prescribed fire (understory, broadcast, hand/machine pile burn, jackpot and mop-up and patrol) the Contracting Officer Representative/Government Technical

Attachment #2

Monitor or the Prescribed Fire Burn Boss will be on site. The Contracting Officer Representative/Government Technical Monitor will be monitoring the contingency resources/equipment on-site or off site within 30 minutes of the location per agency policy.

Standards: 95-100% of all work for resources and equipment must be able to meet the standards. If adhering to agency policy and safety, it needs to be met 100%. The COR will notify the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contact terms and Conditions- Commercial Items or the appropriate Inspection of Services clause, if any of the above standards cannot be met.

Evaluation Procedures: The COR or Government Technical Monitor that observes unacceptable standards as either incomplete or not performed, for any of the above standards that adhere to the specific resources/equipment themselves, actual work being preformed on the prescribed fire or work being performed for prescribed fire preparation will immediately contact the Contracting Officer. The COR/GTM will complete the appropriate documentation and immediately talk to the contractor to rectify this issue. The COR will consider the nature of the issue and can request a stop work order form the CO or termination depending on if it a safety issue or give the contractors 24 hours to remedy the issue if it s a equipment malfunction. If there is an issue with a crew member the Government will give the contractor 24 hours to send another crewmember to replace the one, they lost. This could cause a termination if it breaks the minimum staffing levels. The COR/GTM will fill out a performance evaluation at the end of the work performed, a review with the contractor will take place. The Contracting Officer will receive the original and the COR will add the performance to the CPRASR Database. Appendix A breaks the chart down in the follow categories: Resources and Equipment, Prescribed fire Types and Prescribed fire preparation. Please refer to Appendix A for greater details.

4.2 Analysis and Results

When the inspections and validations have been completed, the COR will perform an analysis of the Contractor’s performance. The purpose of the analysis is to ensure Government is receiving high-quality products and services from the Contractor. The COR will review the results, rate the Contractor’s compliance with the performance standards and AQLs, and characterize the Contractor’s overall performance. Analysis of all types of contract monitoring will result in one of the following outcomes:

Appendix A: Prescribed Fire and Support Performance Requirement Summary The following documents are examples only, which is not all inclusive, that can be revised and used, if applicable, in the QASP as attachments or exhibits.

PRESCRIBED FIRE AND SUPPORT PERFORMANCE REQUIREMENT SUMMARY

Work Statement

Performance

Standard

Acceptable

Quality Levels

Method of

Surveillance/Assessment

Incentive (+ /-) Impact on Contractor Payment

Contract (Personal Services) Personal Service

Limitations Adhere to the 6-month (180 days) in a fiscal year limitation

100% compliance with this standard

The COR keep track of every task order issued against the parent contract and the number of days per task order to ensure compliance.

The contractor will also monitor days used based on individual task orders. If failure to comply contractor will be asked to stop work until the next option year is awarded, if it is in the last option year the contractor could be terminated.

Resources and Equipment Crew Modules:

20-person Type 2 20 Type 2 IA

10 Person crew 5-person module

Crews must meet Forest

Service Fire and Aviation

Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 Personnel

Qualifications

100% Compliance with the standards.

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed fire assignment or prep work.

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and may be terminated.

Crew Modules:

20-person Type 2 20 Type 2 IA

10 Person crew 5-person module

Crew modules must meet Crew Specifications as outlined in Exhibit 2.

100% Compliance with the standards.

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical Monitors will inspect their firefighting equipment.

will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the

Attachment #2 contractor and

20 Type 2 IA 10 Person crew

5-person module

Crew’s vehicles need to be inspected by government personnel in accordance with Exhibit 20 OF-

296 Equipment Inspection with the standards.

The COR will have government inspectors on site to inspect each of the crew vehicles and all vehicles will have to pass inspections prior to use.

If the contractor’s vehicles do not pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance and may be

20 Type 2 IA

10 Person crew 5-person module

Crews must adhere to Personal

Protective equipment Exhibit 21.

with the standards.

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If crews are not in compliance with PPE before the start of the prescribed fire or preparation work, they will be

20 Type 2 IA

10 Person crew 5-person module

Crews must fill out Crew Time Reports Exhibit

16.

with the standards.

COR will inspect all the CTR’S. The CTR’s will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly.

If crews are not submitting the required forms to get paid. They will not be paid until the forms are turned in to compare to invoice.

Engines:

Type 7 Type 6 Type 4 Type 3

Engines must meet Forest

Service Fire and Aviation

Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Engines:

Type 7 Type 6 Type 4

Engines must meet Forest

Service Fire and Aviation

100% Compliance with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed

Anyone without a current red card will be removed at the contractor’s

Attachment #2

Type 3 Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 3 Water handling Engines and Tenders work, and the

Government Technical expense. The contractor will have 24 hours to come into compliance or the COR will issue a notice of non-compliance to the contractor and

Type 6 Type 4 Type 3

Engines need to be inspected by government personnel in accordance with Exhibit 8 Engine

Checklist with the standards

The COR will have government inspectors on site to inspect the engine assigned to the task order and will have to pass inspections prior to use.

pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance

Type 6 Type 4 Type 3

Engine Crew must adhere to

Personal Protective exhibit 21.

with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If engine crews are not in compliance with PPE before the start of the prescribed fire or preparation work, Type 6 Type 4 Type 3

Engine Captains must fill out Shift

Tickets Exhibit 22.

with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly.

If Engine Captain is not submitting the required forms to get paid.

They will not be paid until the forms are turned in to compare to invoice.

Water Tenders support and tactical:

Type 1 Type 2 Type 3

Water Tender Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 Personnel

100% Compliance with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-

Attachment #2 compliance to the contractor and

Water Tenders support and tactical:

Type 1 Type 2 Type 3

Water Tenders must meet

Forest Service Fire and Aviation

Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 3 Water handling Engines and Tenders

100% Compliance with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and tactical:

Type 1 Type 2 Type 3

Water tenders need to be inspected by government personnel in accordance with Exhibits 10 and 11 Support and Tactical Water

Tenders with the standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will have to pass inspections prior to use.

pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance tactical:

Type 1 Type 2 Type 3

Water Tender Operator must adhere to Personal

Protective with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If water tender operator is not in compliance with PPE before the start of the prescribed fire or preparation work, tactical:

Type 1 Type 2 Type 3

Water Tender operators must fill out Shift Tickets Exhibit with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly

If Water Tender Operator is not submitting the required forms to get paid. They will not be paid until the forms are turned in to compare to invoice.

Attachment #2

Dozers:

Type 1 Type 2 Type 3

Dozer Operators must meet

Forest Service Fire and Aviation

Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Type 2 Type 3

Dozer Operators must meet

Forest Service Fire and Aviation

Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 4 Heavy Equipment Dozer and Excavators with the standards

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical Monitors will inspect their firefighting equipment

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Type 2 Type 3

Dozers and transports need to be inspected by government personnel in accordance with Exhibit 7 and 12

Dozers and transports with the standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance

Type 2 Type 3

Dozer Operator must adhere to

Personal Protective with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If dozer operator is not in compliance with PPE before the start of the prescribed fire or preparation work, Type 2 Type 3

Dozer operators must fill out and

Shift Tickets exhibit 22.

with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly

If Dozer Operator is not submitting the required forms to get paid.

They will not be paid until the forms are turned in to compare to invoice.

Excavators:

Type 1 Type 2 Type 3

Excavator Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Excavators:

Type 2 Type 3

Excavator Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 4 Heavy Equipment Dozer and Excavators with the standards

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical Monitors will inspect their firefighting equipment

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Type 2 Type 3

Excavators and transports need to be inspected by government personnel in accordance with

Exhibit 13 and 12 Excavators and transports with the standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will vehicle does not pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance

Type 2 Type 3

Excavator Operator must adhere to Personal

Protective with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If excavator operator is not in compliance with PPE before the start of the prescribed fire or preparation work, Type 2 Type 3

Excavator operators must fill out Shift Tickets exhibit with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly

If Excavator Operator is not submitting the required forms to get paid. They will not be paid until the forms are turned in to compare to invoice.

Pumpercats:

Type 1 Type 2 Type 3

Pumper Cat Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Pumpercats:

Type 2 Type 3

Pumpercat Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 5 Heavy Equipment

Water Skidgens and Pumpercats.

with the standards

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical Monitors will inspect their firefighting equipment

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Pumpercats and transports need

100% Compliance

The COR will have government inspectors on

If the contractor’s vehicle does not

Attachment #2

Type 2 Type 3 to be inspected by government personnel in accordance with outlined in Exhibit 9 and 12 Pumpercats and transport

Checklists with the standards site to inspect the water tender and the vehicle will pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance

Type 2 Type 3

Pumper Cat Operator must adhere to Personal

Protective with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If pumper cat operator is not in compliance with PPE before the start of the prescribed fire or preparation work, Type 2 Type 3

Pumper Cat Operators must fill out Shift Tickets exhibit

100% Compliance with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Skidgens:

Type 2 Type 3

Skidgen Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 1 with the standards

The COR will inspect the contractors Fire

Qualification cards prior to the start of the prescribed will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Type 2 Type 3

Skidgen Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in

Exhibit 5 Heavy Equipment

Water Skidgens and Pumpercats.

with the standards

Qualification cards prior to the start of the prescribed fire assignment or prep work, and the

Government Technical Monitors will inspect their firefighting equipment

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Type 2 Type 3

Skidgens and transports need to be inspected by government personnel in accordance with outlined in

Exhibit 15 and 12 Skidgens and transport with the standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will vehicle does not pass inspection, they will be given 24 hours to come into compliance or the COR will issue a notice of non-compliance

Type 2 Type 3

Skidgen Operator must adhere to Personal

Protective with the standards

The COR, Government Technical Monitor or Burn

Boss will inspect the contractors PPE and ensure everyone is wearing it for the entire time the contractors are hired under the individual task order.

If skidgen operator is not in compliance with PPE before the start of the prescribed fire or preparation work, Type 2 Type 3

Skidgen operators must fill out Shift Tickets exhibit

22.

100% Compliance with the standards

COR will inspect all the Shift Tickets. The Shift

Tickets will be filled out and turned in daily. This will aid the COR to ensure invoices are submitted correctly

Anyone without a current red card will be removed at the contractor’s expense. The contractor will have 24 hours to come into compliance or the

COR will issue a notice of non-compliance to the contractor and

Attachment #2

Softtract:

Type 2 Type 3

All performance standards in each work statement will be the same based on the whether the dozer, excavator, Pumpercats, and Skidgens come with a soft tract.

Fuel Tenders:

Type 1 Type 2 Type 3

Fuel Tender Operators must meet Forest Service Fire and

Aviation Qualifications Guide 5109.17 and PMS 310-1.

As outlined in Exhibit 6 Fuel

Tenders.

100% Compliance standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will have to pass inspections prior to use.

vehicle does not pass inspection, they will be given 24 hours to come into compliance or the

COR will issue a notice of non-compliance and may be terminated

Fuel Tenders:

Type 1 Type 2 Type 3

Fuel Tenders need to be inspected by government personnel in accordance with outlined in Exhibit 14 standards

The COR will have government inspectors on site to inspect the water tender and the vehicle will have to pass inspections prior to use.

vehicle does not pass inspection, they will be given 24 hours to come into compliance or the

COR will issue a notice of non-compliance and may be terminated

Fuel Tenders:

Type 1 Type 2 Type 3

Fuel Tender Operator must adhere to Personal

Protective equipment exhibit 21. If near the prescribed fire.

standards

The COR, Government

Technical Monitor or Burn Boss will inspect the contractors PPE and ensure the fuel tender operator is wearing it for the entire time the contractor is hired under the individual task order. If near the prescribed fire.

If the fuel tender operator is not in compliance with PPE before the start of the prescribed fire

Air Curtain Burners:

All Types

Individual task orders will specify whether air curtain burner or biochar kiln shall be supplied and/or operated

95% Compliance with the standards

COR or Government

Technical Monitor conduct periodic monitoring

Government will assume risk if running equipment and will have an individual qualified to run the equipment.

Contractor will

Attachment #2 by the Contractor or the

Government.

ensure equipment is running properly.

Air Curtain Burners:

All Types

This work activity may require the use of equipment to load biomass into the incinerator or kiln and/or transport of biomass material to a suitable burn site.

95% Compliance standards

COR or Government

Technical Monitor conduct periodic monitoring

Rework is required if Contractor fails to meet standard.

and

If Contractor does not achieve at least

95% quality, deductions as per

Contract Administration Data and adverse performance

Air Curtain Burners:

All Types

Additional fire protection measures and seasonal limitations may also be required.

task orders will identify specifications for air curtain burning or production of biochar.

95% Compliance with the standards

COR or Government

Technical Monitor conduct periodic monitoring

If the contractor ails to meet the specifications set forth by the government, they will be terminated.

Quality Levels

Incentive (+ /-) Impact on Contractor Payment

Prescribed Burn Types Broadcast and

Understory Burning and Mop-up

During ignition, holding and mop up operations the

Contractor shall maintain communication with the COR, Government

Technical Monitor, Firing Boss, Holding Boss or Burn Boss through communication s as outlined in the prescribed fire burn plan

100% compliance of this standard

The COR, Government Technical Monitor, Burn Boss, Holding Boss will visually inspect and test out the Contractors radios to ensure they are working properly.

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Attachment #2 or incident action plan.

Broadcast and

Understory Burning and Mop-up

Extinguish any fire outside the fire line of the unit, or unit boundary, and promptly report this to the COR, Government Technical

Monitor or Burn Boss at the site.

with the Prescribed Fire Plan and Daily Shift Plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance section prior to payment.

or

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Broadcast and Understory Burning and Mop-up

A fire line shall be constructed completely around any fire, slop-over, or spot fire outside the primary unit boundaries.

The minimum shall be a fire line scraped to mineral soil 18 inches in width with all overhanging combustible material cleared for three feet on either side, and six feet overhead.

with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Attachment #2

Broadcast and Understory Burning and Mop-up

Do not fell any reserved trees or snags which may have fire in them without approval of the

COR,

government technical monitors, Firing Boss, Holding Boss or Burn

Boss with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor, Firing Boss, Holding Boss, or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Broadcast and Understory Burning and Mop-up

Mop-up shall be performed in accordance the Standard Mop-Up and

Patrol section.

with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor or Burn Boss will visually inspect and or with infrared-scan equipment that all burning material has been detected 1 chain (66 feet) from the line. Individual task orders may adjust this criterion. The Contractor shall extinguish any burning material detected before final acceptance is made. Compliance with the Prescribed Fire Plan and Initial Action Plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The Government will inspect patrol and mop-up operations to determine compliance with the required mop-up standards for compliance with all specifications in the Mop-Up and Patrol section.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Broadcast and Understory Burning and Mop-up

Restoration - After ignition and mop-up, all water bars shall be restored to a properly functioning condition.

with the Prescribed Fire Plan, incident action plan or rehabilitation plan will be required unless

The COR or Government Technical Monitor will visually inspect all rehabilitation activities as outlined in the prescribed fire burn plan, incident action Plan or

Rehabilitation Plan.

The Contractor is required to rework as per the Inspection and Acceptance concurrence is obtained from the COR prior to deviating from the plan.

or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Hand/Machine Pile Burning and Mop-up

During ignition, holding and mop up operations the

Contractor shall maintain communication with the COR, Government

Technical Monitor, Firing Boss, Holding Boss or Burn Boss through communication s as outlined in the prescribed fire burn plan

100 % compliance of this standard

The COR, Government Technical Monitor, Burn Boss, Holding Boss will visually inspect and test out the Contractors radios to ensure they are working properly.

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Hand/Machine Pile Burning and Mop-up

Holding may or may not be necessary when piles are burned during winter conditions.

Follow holding operations as necessary in accordance with the prescribed fire plan or incident action plan.

Relocation of personnel and

A minimum of 95% of all piles shall be ignited. Stoke each pile until at least 75 to

100 percent of each pile is consumed.

Individual task orders can adjust this standard. Units with a high tree cover and pile density shall be burned

The COR, Government Technical Monitor, Firing Boss, Holding Boss, or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed

Attachment #2 equipment may be required as ignition and holding progresses. The Contractor's crew supervisor or equipment operator shall recognize the need for and make such relocations, dependent upon on-site weather and fire conditions.

in stages to reduce crown scorch.

Fire Burn Plan or Incident

Action Plan not previously approved by the COR. This may result in a termination.

Hand/Machine Pile Burning and Mop-up

Extinguish any fire outside the fire line of the unit, or unit boundary, and promptly report this to the COR at the site. A fire line shall be constructed completely around fire inside the unit actively spreading away from piles, slop-over, and/or spot fires outside the primary unit boundaries.

The minimum shall be a fire line scraped to mineral soil 18 inches in width with all overhanging combustible material cleared for 3 feet on either side, and 6 feet with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Attachment #2

Hand/Machine Pile Burning and Mop-up

Do not fell any reserved trees which may have fire in them without written approval of the

COR.

with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor, Firing Boss, Holding Boss, or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Hand/Machine Pile Burning and Mop-up

Mop-up shall be performed in accordance with the Mop- Up and Patrol section.

with the Prescribed Fire

Plan and incident action plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The COR, Government Technical Monitor or Burn Boss will visually inspect and or with infrared-scan equipment that all burning material has been detected 1 chain (66 feet) from the line. Individual task orders may adjust this criterion The Contractor shall extinguish any burning material detected before final acceptance is made. Compliance with the Prescribed Fire Plan and Initial Action Plan will be required unless concurrence is obtained from the COR prior to deviating from the plan.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination

Jackpot Burning and Mop-up

During ignition, holding and mop up operations the

Contractor shall maintain communication with the COR, Government

Technical Monitor, Firing Boss, Holding Boss or Burn Boss through

100 % compliance of this standard

The COR, Government Technical Monitor, Burn Boss, Holding Boss will visually inspect and test out the Contractors radios to ensure they are working properly.

A notice of noncompliance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This

Attachment #2 communication s as outlined in the prescribed fire burn plan may result in a termination.

Jackpot Burning and Mop-up

All slash more than 2 feet long and between 1 inch and 6 inches in diameter at the large end shall be burned.

Larger material which has a portion meeting this specification must be bucked at the 6-inch diameter and the smaller portion burned.

In all cases, the debris after treatment shall be less than 6 inches deep.

Stoke each pile until at least

75-90 percent of the pile is consumed.

A minimum of 95% of all piles shall be ignited. Stoke each pile until at least 75 to

100 percent of each pile is consumed.

Individual task orders can adjust this standard. Units with a high tree cover and pile density shall be burned in stages to reduce crown scorch.

The COR, Government Technical Monitor, Firing Boss, Holding Boss, or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan or Incident Action Plan not previously approved by the COR. This may result in a termination.

Jackpot Burning and Mop-up

Unless otherwise designated, slash concentrations shall not be located closer than 25 feet from unit boundary and reserved areas.

Slash concentrations shall not be located closer than 10 feet from standing snags, wildlife

95% of this standard will be met.

The COR, Government Technical Monitor, Firing Boss, Holding Boss, or the

Burn Boss will monitor the contractor’s activity throughout the operation for compliance with the prescribed fire burn plan, incident action plan and the resource and prescribed fire objectives.

The COR, government technical monitor or Burn Boss will be on-site during ignition and holding.

The Contractor is required to rework as per the Inspection and Acceptance or a notice to stop work will be issued for all deviations from the Prescribed Fire Burn Plan

Attachment #2 trees, and live trees in order that no damage occurs to these from burning operation. Slash shall not be piled or burned on logs or stumps, in roadways or drainage ditches, or within reserved…