Attachment 2 - PWS - SP-POL-CMP-INSPECT-FY24-LWS.docx

SP-POL-CMP-INSPECT-PWS-PO 43

Gray Army Airfield

Part 1 General Information

1. GENERAL:

1.1. Scope: This is a non-personnel services contract to perform inspections on Department of Defense fuel tanks. This service entails removal, disposal, transfer of remaining fuel, tank cleaning and providing an aboveground storage tank (AST) Inspection on tank(s) listed in Attachment B. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2. Background: See Attachment J for previous inspection report(s).

1.3. Objectives: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, non-personnel services, and other items. The contractor shall also provide non-personnel services necessary to execute the fuel removal, transfer or dispose of remaining fuel, clean the tank, and perform an AST Internal inspection on the tank(s), as applicable, at the location and for the tanks specified in Attachment B, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4. Period of Performance: The period of performance shall be for 180 calendar days starting at the date of contract award. Earlier completion of required services is encouraged and acceptable.

1.5. General Information

1.5.1. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor’s performance is in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.2. Recognized Holidays:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

1.5.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Other than normal duty hours must be coordinated with the KO or his/her designated representative. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall maintain stability and continuity of the workforce.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at the installation and facilities identified in Attachment B.

1.5.5. Type of Contract: The government will award a Firm Fixed Price Contract

1.5.6. Security Requirements: Reference Attachment A – General Installation Security Requirements

1.5.7. Site Access: Contractor shall coordinate with Installation personnel for access to the site. Points of contact for the installation will be provided upon award.

1.5.8. Meetings/Kick-Off Meetings: The Contractor shall coordinate with the USACE PM and conduct a kickoff meeting prior to field activities. This can be accomplished either prior to mobilization and inspection activities or onsite prior to commencement of inspection activities. The Work Plan shall be discussed, and further coordination and scheduling shall be accomplished at this meeting. These meetings shall be at no additional cost to the government.

1.5.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

1.5.9.1. The COR is authorized to perform the following functions:

· assure that the Contractor performs the technical requirements of the contract

· perform inspections necessary in connection with contract performance

· maintain written and oral communications with the Contractor concerning technical aspects of the contract

· issue written interpretations of technical requirements, including Government drawings, designs, and specifications

· monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies

· assist in coordinating availability of government furnished property

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regards to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10. Key Personnel: Certified STI SP0001 Inspector and Project Manager.

1.5.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.12. Suitability For Service: Evaluate inspection data to determine suitability for continued use. Identify conditions which pose a risk to integrity. Determine a metal loss threshold for mandatory repairs. In the determination of mandatory repairs:

· Use a "first, do no harm" approach to classifying tank repairs.

· Use Desired Service Interval as the time to next inspection unless notified otherwise by the Contracting Officer.

· Use minimum remaining thickness (MRT) no less than 100 mils at the next inspection.

· Do not classify as mandatory repair of conditions which are noncompliant with current standards but are un-related to structural or hydraulic integrity (e.g., gouge, improper weld spacing, weld profile).

· Apply repair determination to individual indications. Do not average across an entire plate or course.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. MANDATORY REPAIR. Action necessary to preserve or restore the structural and hydraulic integrity of the tank or piping, or to mitigate a safety hazard. Includes any condition which has or may breach the hydraulic or structural integrity of the tank prior to the next integrity inspection.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE SURVEILANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meets contract requirements.

2.1.12. RECOMMENDED REPAIR. Action intended to extend the service life of the tank or piping and to address conditions that currently, or within the next service interval, will not have an adverse effect on tank operability or integrity. Applicability is limited to exclude soft or elastomeric parts for any pressure containing system. Categorize in either Long Term or Short-Term repairs.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. TANK INSPECTION. A multi-disciplinary engineering assessment of all petroleum, oil, and lubricant storage tank systems within or connected to the tank hydraulic boundary. Systems include nozzles, appurtenances, and conveyance systems such as piping, stilling well, valve, flow control, cathodic protection, overfill protection, spill prevention, containment, leak detection, fire suppression, gauging, ventilation, lighting, and other electrical systems. Inspection includes a review of cathodic protection reports and relevant as-built records when available. Unless stated otherwise, the limits are the boundary of secondary containment.

2.1.15. TANK INSPECTOR. An individual certified as a fuel storage tank inspector. The recognized certification is STI SP001.

2.1.16. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No Government furnished items or services are required.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Equipment: The Contractor shall provide all tools and inspection equipment needed to perform the inspection and other services to be performed under the PWS.

4.2.1. Precision Equipment: Contractor is responsible to ensure all equipment to be used is certified and calibrated to the parameters and tolerances of the required equipment.

4.3. Project Inspection Management Plan (PMP): As part of the initial PMP, the Contractor shall prepare and include a brief (< 10 pages) Work Plan, as an attachment, which will include proposed schedule, inspection activities, personnel performing inspection, required training certificates, and additional data or support requests.

4.4. Health and Safety Plan (HSP) and Accident Prevention Plan (APP): The Contractor will prepare a Health and Safety Plan (HSP) to comply with 29 Code of Federal Regulations (CFR) 1910 and 1926 as well as applicable Military Service (Army, Air Force, or Navy), OSHA, state, host nation, and local and installation health and safety regulations regarding the proposed work effort. Qualifications for individuals who will be on-site for safety shall be submitted in the HSP.

4.4.1. The Accident Prevention Plan (APP) is required by FAR clause 52.236-13. The APP describes the methods by which the contractor or USACE personnel will meet the safety and health requirements listed in EM 385-1-1. Entry into Confined Spaces shall comply with the requirements of 29 CFR 1910.146. Provide additional monitoring for toxic (petroleum) vapors in addition to normal air monitoring requirements.

4.4.2. Abbreviated Accident Prevention Plans may be developed and submitted per Form A-01 Abbreviated Accident Prevention Plan Checklist Page A-13 of the EM 385-1-1. This may be submitted to develop a plan more specific to the work performed under this PWS but shall still comply as indicated above.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Per each tank as identified in attachment B

5.1. Basic Services.

5.1.1. Perform a Tel-con kick-off meeting either prior to mobilization or the morning of the commencement of work on-site.

5.1.2. Perform STI External Inspection. The tank Inspection shall be in conformance with applicable industry standards STI SP001, NFPA 30, NFPA 326, UFGS 33 56 10, and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3-460-03 and any other applicable federal, state, local and service. At a minimum, table 8-1 within UFC 3-460-01 shall be followed. All tank appurtenances that are required shall be documented along with all required appurtenances that aren’t present. Alarms, Automatic Tank Gauge equipment, and all tank appurtenances shall be tested and verified. The attached Inspection Report template should be utilized in submitting both the DRAFT and FINAL inspection reports. Contractor shall leave a clean and orderly site upon the completion of the inspection.

5.1.2.1. Remove and transfer quantity of fuel as identified in Attachment B. Dispose of fuel/sludge or residual product not to exceed 1000 gallons. The contractor will be responsible to coordinate with environmental and safety authorities having jurisdiction to obtain and execute required permits, manifests, etc. Tank cleaning shall be done in accordance with UFGS 33 01 50.55.

5.1.3. Provide Tel-con out briefing prior to completing the work.

5.1.4. Provide DRAFT and FINAL inspection reports per the attached template. Provide separate report for each tank inspected. Specify the due date for the next inspection. Include the STI SP001 inspector of record certificate number and signature.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Steel Tank Institute (STI) SP001 Standard for the Inspection of Aboveground Storage Tanks

American Petroleum Institute (API)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

UNIFIED FACILITIES CRITERIA (UFC)

UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS)

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

40 CFR 112 EPA: Oil Pollution Prevention

PART 7

ATTACHMENT

7. Attachment/Technical Exhibit List:

7.1. Attachment A – General Installation Security Requirements

7.2. Attachment B – Fuel Storage Tank List

7.3. Attachment C – Fuel Storage Tank Data Sheet

7.4. Attachment D – Monthly Contractors Progress, Management and Status Report

7.5. Attachment E – Inspection Telecon Briefing Template

7.6. Attachment F – Not Applicable

7.7. Attachment G – Return to Service Letter

7.8. Attachment H – STI Internal Template

7.9. Attachment I – Not Applicable

7.10. Attachment J – Not Applicable

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PRS # 1.

Kick-Off Meeting with USACE and Stakeholders

Para 1.5.8.

PRS # 2.

On Site Inspection

Para. 5.1.2.

PRS # 3.

Out-Brief Meeting with USACE and Stakeholders

Para 5.1.4.

PRS # 4.

Provide an STI Internal Inspection report

Para. 5.1.5.

The contractor is to provide a DRAFT and FINAL report for MCX review and comment.

PRS #5.

Fuel transfer and disposal Para. 5.1.3.1

DELIVERABLES SCHEDULE

28 days after Field Inspection

7 days after receipt of comments