Attachment 2 _ PWS Guam Scrap.pdf

Guam Scrap

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 CONTRACT INFORMATION

2.0 CONTRACT LINE-ITEM NUMBER (CLIN) FORMAT AND COMPENSATION

OF SERVICES

2.1 SERVICE LEVEL CLINS

2.2 SPECIAL SERVICES DEMILITARIZATION/MUTILATION

2.3 SPECIAL SERVICES INCINERATION

2.4 INERT MUNITIONS CERTIFICATION

3.0 CONTRACTOR RESPONSIBILITIES

3.1 MANAGEMENT OF SCRAP COLLECTION SITE(s)

3.2 WEIGHING

3.3 TRANSPORTATION

3.4 LICENSES AND/OR PERMITS

3.5 SPECIAL REQUIREMENTS

3.6 DEFENSE BASE ACT (DBA) INSURANCE

4.0 MANAGEMENT OF COLLECTION POINTS

5.0 DEMILITARIZATION (DEMIL) / MUTILATION (MUT) CLINs

5.1 OFF SITE DEMILITARIZATION/MUTILATIONS PLANS

5.2 WEIGHING DEMIL/MUT PROPERTY

5.3 TRANSPORTATION OF DEMIL/MUT PROPERTY

6.0 SCALE CALIBRATION

7.0 CONTAINER MANAGEMENT

8.0 COMPLIANCE WITH LAWS

9.0 RECYCLING AND DISPOSAL

9.1 RECYCLING

9.2 DISPOSAL

10.0 REQUIRED REPORTS

10.1 ACCOUNTING

10.2 COLLECTION REPORTS

10.2.1 SEMI-ANNUAL REPORT

10.3 SHIPPING DOUMENTS

10.3.1 SHIPPING DOCUMENTS TRACKING LOG

10.3.2 HM / HW REPORT

10.4 TRADE SECURITY CONTROL CLEARANCE

10.5 DEMIL CODE CHANGE NOTICES

11.0 WEATHER/SAFETY

12.0 SPILL RESPONSIBILITY

13.0 OBLITERATION OF DEPARTMENT OF DEFENSE (DOD) MARKINGS

14.0 DISPOSAL / RECYCLING OUTSIDE THE COUNTRY OF ORIGIN

15.0 MISIDENTIFIED ITEMS NOTIFICATION REQUIREMENTS

16.0 ENVIRONMENTAL CONTROLS

17.0 CONTRACTOR PERSONNEL: CONTRACT MANAGER / ALTERNATE

CONTRACT MANAGER / ON-SITE TECHNICAL REPRESENTATIVE

17.1 CONTRACTOR POINTS OF CONTACT

17.2 CONTRACTOR IDENTIFICATION

17.3 CONTRACTOR MANAGERS

17.4 APPEARANCE

17.5 ENGLISH REQUIREMENTS

17.6 CONTRACTOR KNOWLEDGE

17.7 RESTRICTIONS

17.8 EMPLOYEE TRAINING

17.9 PASSES FOR ENTRY INTO MILITARY INSTALLATIONS

18.0 U.S. GOVERNMENT-FURNISHED MATERIAL

18.1 DUAL USE U.S. GOVERNMENT EQUIPMENT

19.0 SECURITY

19.1 PHYSICAL SECURITY

19.2 KEY CONTROL

19.3 CLASSIFIED / CONFIDENTIAL MATERIAL

19.4 CLASSIFIED / CONFIDENTIAL REPORT

19.5 MPPEH

19.6 RANGE RESIDUE

20.0 POST-AWARD ORIENTATION CONFERENCE

21.0 PHASE OUT

22.0 REVERSION

23.0 CONTRACT RELATED INFORMATION DISCLOSURE

24.0 DELIVERIES AND PERFORMANCE

24.1 PERIOD OF PERFORMANCE

24.2 PLACE OF PERFORMANCE

24.3 CONTRACT EFFECTIVE PERIOD

24.4 TIME OF PERFORMANCE

24.5 CONTRACTOR NOTICE – LATE DELIVERY AND/OR PERFORMANCE

24.6 ACCEPTABLE PERFORMANCE LEVELS (APLs)

24.7 APL TABLE

25.0 TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND

RECYCLING FACILITIES (TSDRF)

25.1 QUALIFIED FACILITIES AND TRANSPORTERS

25.2 POST AWARD USE OF FACILITIES AND TRANSPORTERS

25.3 FACILITY REMOVAL

25.5 TRANSPORTER REMOVAL

26.0 INDEMNIFICATION

27.0 INVOICE PROCEDURES

27.1 INVOICE SUBMISSION

27.2 REQUIRED SUPPORTING DOUMENTATION

27.3 CREDITS TO THE GOVERNMENT

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION:

a. The Contractor shall provide all personnel, equipment, containers, tools, materials, supervision, vehicles and other items or services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling. The Contractor shall meet the standards including disposal and recycling as defined in this Performance Work Statement for property turned into the Defense Logistics Agency Disposition Services (DLA DS) sites and Forward Collection Sites (FCS) located in Guam. Additional pick-up locations within the listed installations above and FCS may be added at no additional cost to the government. Other FCS may be designated after the contract award. These sites will be identified by the Contracting Officer (KO) and added to the contract through contract modification.

b. DLA Disposition Services disposes of foreign excess personal property of the United

States Department of Defense (DoD). DLA DS receives property that is no longer required for use by the DoD and decides whether the property is usable or scrap. If usable property is not needed for redistribution within the U.S. Government, it may be donated to state and local Governments, sold to the public, or processed for reclamation of specific metals and materials.

Only material that has not been disposed of by these outlets or is determined to be scrap shall be subject to this contract.

c. The purpose of this contract is management services to include collecting, transporting, recycling, disposing, demilitarizing and de-manufacturing of scrap and recyclable material in an environmentally responsible and compliant manner. This contract does not involve the disposal of hazardous materials (HM) or hazardous waste (HW). Scrap and recyclable materials may include range residue that has been assessed as safe (MDAS = Material Documented as Safe.

d. The objectives of contracting for scrap management services are to ensure compliant scrap disposal management; to reduce the U.S. Government's capital investment (facilities and equipment costs) and infrastructure; to reduce solid waste disposal through increased recycling;

to move property efficiently; to decrease disposal costs; and to maximize economic offsets.

e. The intent of this contract is not to include HW except for DEMIL / MUT / DEMAN of scrap materials such as electronics and sanitation of vehicles, Material Handling Equipment (MHE) and other types of equipment containing batteries, engine oil and other types of fluids.

f. When economically feasible, the Contractor shall recycle scrap material to the greatest extent possible. Scrap material shall be segregated, identified by SCL IAW (IAW) PWS 3.0 and 4.0, and accounted for IAW the CLIN descriptions in the Price Schedule. The Contractor shall report the volume and percentage of scrap material recycled for each scrap CLIN IAW PWS 9.2,

9.3 and 26.0. For reporting purposes under this contract, incineration shall not be included as recycling.

g. The Contractor shall be responsible for the proper disposal of all salable and non-salable scrap materials. The Contract shall be IAW all U.S, International, and Environmental laws and regulations that govern collection, transportation, processing, recycling and disposal of scrap material.

h. The U.S. Government will not seek facility, or equipment permits for regulatory compliance. Therefore, Contractors must seek permits required to de-manufacture electronics on base. If the Contractor proposes changes to current operations that trigger permitting requirements, they will be responsible to obtain those permits at no cost to the government.

i. A list of definitions is provided in Attachment 2.

1.1 Contract Information:

a. Term of the Contract: The contract includes one (1) 30-month base period and one (1) 30-month option period.

b. Contract Type: The contract(s) awarded from this solicitation will be a Firm Fixed Price (FFP), Indefinite Delivery / Indefinite Quantity (IDIQ), Performance-Based, Commercial Service contract.

c. The contract minimum amount for the base period shall be $25,000.00, with no minimum for the option period. The maximum amount for the base and priced option shall be 125% of the estimated value of the period.

d. Task Orders (TO) (see Attachment 3, DD Form 1155) will be issued based upon the unit prices established in the contract price schedule. No TO will be issued unless funds are available. The accounting and appropriation data will be stipulated on each TO. The issuance of a TO shall constitute notice of availability and obligation of funds for the items listed on the TO.

e. All TO quantities are estimated amounts. The Contractor can expect the TO quantities will require an adjustment upward or downward as removals take place and the actual pounds being removed are measured. Therefore, the Government has the unilateral right to increase the TO quantity in those instances where the Government has underestimated the amount of weight that is required to be removed so the Contractor can continue performance. The Government has the unilateral right to decrease the TO weight in those instances where the Government has overestimated the quantity that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage. In addition, it is agreed that it is acceptable for the Government to issue TO modification (i.e.

quantity changes, noun descriptions, CLIN changes, adding/deleting lines, extending TO end dates, etc.) unilaterally. The Contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the change or changes, the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

2.0 CONTRACT LINE-ITEM NUMBER (CLIN) FORMAT AND COMPENSATION

OF SERVICES:

The Price Schedule displays the CLIN, description and estimated quantity (weight) of each type of scrap material available for recycling and / or disposal. These quantities are forecasted for 30-month future generations based on historical data. The U.S. Government Scrap Classification codes (SCL) are listed for each scrap item in a tab at the bottom of the Price Schedule. Information describing the service or type of scrap material, collection / pickup area, and special handling requirements (demilitarization / mutilation and / or destruction, and de-manufacturing) are contained in each CLIN format as follows:

a. The first (1) position is numeric and indicates the base and, first 1st option performance periods.

0 = Base 1 = 1st Option

b. The second, third and fourth (2, 3, 4) positions are alpha-character and numeric combination which indicate service or scrap material for transportation, recycling and disposal (e.g., “A06” is Cardboard). These three (3) positions will match the code descriptions for the standard waste and scrap classification (SCL) codes in the DLA Codes and Terms pocket reference. The SCL codes are affixed at the bottom of the Price Schedule spread sheet and describe in detail the scrap material offered under each SCL.

c. The fifth (5) position is an alpha-character and indicates the DLA Disposition Services site collection/pickup area. If sites are added during the duration of this contract, some characters will represent these additional pickup areas.

DLA Disposition Services Sites:

K = Guam

d. The sixth (6) position indicates special handling requirements as follows:

A = Scrap / Recyclable material. No special handling requirements.

B = DEMIL \ MUT Scrap Material requiring demilitarization and / or destruction IAW PWS 5.0.

I = Incineration IAW PWS 2.3.

2.1 Service Level CLINS:

a. For CLINs 0000KA and 1000KA only, the sixth (6) position differentiates the various levels of service. If other sites are added during the duration of this contract, some characters will represent these additional pickup areas level of service.

A = Full time (40 hrs./wk.), Full Service (Contractor load)

b. The Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site as specified in Attachment 4, including the provision and maintenance of containers.

c. The Contractor shall maintain a neat, clean collection site and shall operate the collection site IAW all Installation laws and DOD requirements specified herein. Except for “oversized items” all scrap property shall be maintained in containers and should not be left stored on the ground or outside of containers overnight. The Contractor may request approval from the COR to palletize or leave irregular items outside the container on case-by-case basis.

The Contractor shall maintain the containers, so the material does not overflow or overhang the containers or does not otherwise create unsafe conditions. Containers must be covered to prevent the collection of rainwater and/or snow. CLINS requiring mutilation and/or demilitarization must be always secured. U.S. Government must have positive control at all times of all keys to the secured containers. The Contractor is responsible for receiving scrap material property from DOD Generators, offloading generator conveyances, any segregating, sorting, or moving property it deems necessary to manage the scrap materials, and for placing the materials into containers.

d. The Contractor is responsible to maintain accurate weights of all scrap accumulations. If there are changes to scrap weights due to segregation, sorting, or moving of property the Contractor must notify the U.S. government of the changes.

e. The Contractor must staff each location so that it can receive turn-ins of material from DOD Generators during each DLA Disposition Services site operating hours. Operating hours for each DLA Disposition Services site are specified in Attachment 4.

f. The Contractor must be able to perform receipt of property Monday through Friday (if it is not a holiday, see PWS 23.4.b.). For material generated at FCS within a 50-mile radius of a Service Level 1 site, Contractor shall be responsible for removal; the U.S. Government will be responsible for loading material onto Contractor’s conveyance.

g. The Contractor may opt to provide loading assistance at staging areas, when adjacent MHE is available (truck equipped with claw crane) to speed up loading and increase removal quantity, at no additional cost to the U.S. Government.

h. The U.S. Government will order these project management services monthly, for each Level 1 Full-Service site listed in Attachment 4, while this contract is in effect. The U.S.

Government has the right to remove or add sites by contract modification.

i. The Contractor shall provide to each site COR an accurate listing of inventory weights for each SCL being managed by the site no later than the 5th calendar day of each month.

2.2 Special Services Demilitarization / Mutilation:

a. Demilitarization (DEMIL) / Mutilation (MUT) CLINs _MUT_B: CLINs identified by

“B”, “D”, “E”, and “F” in the sixth position require DEMIL / MUT. These CLINs shall be ordered by the “pound”. The unit of issue of “pound” will represent a per pound rate. The Contractor must be able to transport the property to an approved facility and perform DEMIL /

MUT of the property during the normal operating hours of the U.S. Government collection sites requesting the removal.

b. The Contractor shall ensure a DEMIL / MUT Certificate is completed and signed by an approved certifier and verifier after the property is destroyed. The Contractor is responsible to provide the approved certifier. The Contractor shall provide written certification that DEMIL / MUT of the property has been accomplished IAW DoD regulations. Disposal of residual material (hazardous waste and / or solid waste) generated during the DEMIL / MUT process and not listed under Category 1 or 2 CLINs is the responsibility of the Contractor. Employees performing the DEMIL / MUT are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international, and prefectural laws.

DEMIL work must be performed at approved facilities IAW PWS 25.0.

2.3 Special Services Incineration:

When CLINs 0C03SI, 1C03SI, and 2C03SI are ordered the Contractor is required to dispose of military Battle Dress Uniforms (BDUs) and Army Combat Uniforms (ACUs) by mandatory incineration. This CLIN may include additional textiles, such as parachutes, at the U.S. Governments request. The Contractor may not recycle, reuse, nor reclaim any items ordered under these CLINs. BDUs and ACUs do not carry a hazardous waste code but have been determined by DoD as requiring incineration due to the inherent offensive / defensive mechanism of these items or because of the demilitarization code affixed to the clothing / textile material. Property/scrap that requires incineration requires 100% surveillance and a mutilation certificate. Property/scrap may also require a DEMIL certificate.

2.4 Inert Munitions Certification:

Material Potentially Presenting an Explosive Hazard (MPPEH) residue that is turned into the Contractor shall be certified and verified as inert by qualified U.S.

Government representatives. Sample of Material Documented as Safe (MDAS) certification language is contained in DOD manual 4160.28-M-V2. This certification must either be on the Disposal Turn- in Document (DTID) or attached to the DTID accompanying the material. A copy of this certification will be provided to the Contractor, and a copy must be maintained physically with the material until final disposal is completed.

3.0 CONTRACTOR RESPOSNSIBILITIES:

a. The Contractor is responsible for performing all services necessary in connection with management of scrap collection sites, transportation, loading/unloading, weighing, removal, sorting property, removing batteries from property, recycling and disposal of scrap materials. If the Contractor inadvertently unloads container not designated for scrap the Contractor personnel shall turn it over to the Contracting Officer Representative (COR). Required Contractor services include all staff, equipment, management of scrap collection sites, documentation, provision and maintenance of containers, and coordination with the COR on the placement of material into containers.

b. All scrap property shall be maintained in containers and will not be left stored on the ground or outside of containers overnight except for “oversized items,” defined in attachment 2.

For material stored on the ground or outside of containers, the Contractor shall maintain that material is in a neat and clean condition to prevent collection of rainwater. The Contractor shall provide enough containers to efficiently remove full containers while ensuring enough containers are available to prevent new generations of property from being stored on the ground or outside of containers overnight.

c. The Contractor shall furnish all equipment and supplies necessary for the performance of this contract. Contractor-furnished equipment, materials and services shall include, but are not limited to the following: containers, vehicles, scales, material-handling equipment (MHE), torches, oxygen, acetylene, plasma cutters, shredders, scrap handlers and spill cleanup supplies.

d. The Contractor shall prepare and submit all reports mandated by the HN Government such as notifications, annual reports, Annual Waste Balance Sheet, required quantity forecasts, proof of recovery or recycling, scrap material logs, and five-year plans. The Contractor must meet reporting requirements established by HN and Prefectural law, international ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap, and other materials generated from the scrap and DEMAN processes. Contractor shall submit reports IAW PWS section 9.0 titled, “Required Reports” and as stated below:

e. All CLINs, other than Service Level CLINS, identified by a B, D, E, F and I in the sixth position of the CLIN require DEMIL / MUT. PWS section 5.0 for additional requirements.

3.1 Management of Scrap Collection Site(s):

a. Includes all staff, equipment, coordination, and documentation necessary to perform the services described below. The U.S. Government plans to issue TOs for management services during the entire period that the contract is in effect subject to adequate funds availability.

However, prospective offerors are reminded that this is an IDIQ type contract, and the quantity of management services specified in the Schedules are estimates only and are not purchased by this contract on the date of award. IAW FAR 52.216-22, entitled “Indefinite Quantity (Oct 1995), the Contractor’s performance shall be made only as authorized by TOs issued IAW the Ordering clause.

b. Containers must be covered except when placing or removing scrap material to prevent collection of rainwater. CLINS requiring DEMIL, MUT and/or DEMAN must be always secured. The Contractor is responsible for removing and replacing full containers within 30 business days after a TO is issued, any extensions must be approved by the KO. The COR can request the Contractor to do more than one (1) removal during the 30 day period. When the COR requests a container removed the Contractor will have five (5) business days to remove container.

c. Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site at locations and operating hours specified in Attachment 4, except for those services provided by the U.S. Government. The contractor shall maintain a neat, clean collection site and shall operate the collection site IAW HN laws and DoD requirements specified herein. The Contractor shall maintain the containers so that material does not overflow, overhang the containers, or otherwise create unsafe conditions.

d. These project services will be ordered in addition to the usual disposal services for services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling CLINs. In addition to receiving the management of scrap collection site fee, the Contractor shall be paid the weight-based (“per pound”) disposal fee for any materials it processes and return a “percent of index” fee to the U.S. Government (where applicable).

e. Segregation is the process of identifying the material for its basic material content.

The basic material content is established by the DLA DS personnel, which includes packing material, i.e., shrink wrap, paper etc. on scrap content. This determination is based on the predominant composition by weight of an item in the best interest of the U.S. Government.

Questionable items will be determined in conjunction with the KO, COR, and Contractor.

f. The Contractor personnel may further break down an item into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs.

Further segregation by the Contractor must not negatively influence storage and generator scrap receipt operations and includes the packaging material from scrap. This process is accomplished by the onsite Contractor personnel at no additional cost to the U.S. Government. Scrap material being further segregated shall be stored in appropriate containers. Further segregation shall be completed upon receipt or placed in the original CLIN identified by DLA DS personnel. The Contractor is required to provide the U.S. Government with the exact weight of all scrap as it is added to containers.

g. The Contractor must staff and equip each location so that it can DEMAN material from DoD generating activities and DLA DS Sites in coordination with the COR prior to the start of the work week. The Contractor must be able to perform DEMIL / MUT / DEMAN of property when Service Level 4 CLINs are ordered on a TO. The U.S. Government may order these services monthly if this contract is in effect. The Contractor shall be responsible to staff and equip each site with the appropriate amount of personnel to provide the required services.

During the DEMIL / MUT / DEMAN process, the Contractor shall collect, in U.S. Government-provided containers, any residual hazardous material or hazardous waste generated from these processes that are not listed under Category 1 or 2 CLINs. Once collected, the containers shall be turned over to the U.S. Government for disposal.

3.2 Weighing:

a. Each conveyance shall be weighed before the vehicle is loaded and after loading is complete. All conveyances shall be weighed upon entering the disposal facility and prior to departing the disposal facility. If scales are not available on the military installation, the contractor shall use certified scales closest to the military installation and pay for any fee required at no additional cost to the U.S. Government.

b. Lockable containers may be weighed up to five (5) days prior to the removal for the purposes of obtaining customs clearances. In those instances, a container must be locked and sealed. Seals are applied by the U.S. Government representative. Exceptions are for vehicles, which may also be weighed up to five (5) days prior to the removal.

c. In the case of “demilitarization and mutilation required” material, lockable containers must be used and will be locked and sealed. Seals are applied by the government representative.

Exceptions are for “oversized items” that cannot be fit into a lockable container.

d. The Gross, Tare, and Net weight of each shipment, as well as the seal numbers, shall be recorded on the shipping document, (see Attachment 5, DLA Form 1367). A copy of the weight ticket must be attached to the shipping document. The driver shall inspect the load prior to departure from the U.S. Government’s facility and assure all shipping documents are properly filled out and maintained during shipment.

e. Upon re- weighing of demilitarization and mutilation required material at the contractor’s treatment plant, discrepancies of greater than 5% shall be reported by the U.S.

Government representative immediately to the KO with a detailed written report provided within 72 hours of the discovery.

3.3 Transportation:

The Contractor shall transport all material inside lockable containers except for any oversize items that exceeds the volume or weight capacity of a 40 cubic meter container. The U.S. Government representative, acting as verifier, will escort all oversize items requiring demilitarization.

3.4 Licenses and/or Permits:

The Contractor shall, without additional expense to the U.S. Government, be responsible for obtaining all necessary licenses and/or permits to conduct these services IAW HN, international, and prefectural laws, ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap and DEMAN materials. The Contractor shall maintain all licenses and/or permits during the entire life of the contract. All renewals and/or changes to licenses and/or permits shall be provided to the KO within five (5) calendar days of any renewal and/or change.

3.5 Special Requirements:

The Contractor, at their own expense, is required to attend special training, seminar, instruction, class, etc. provided by the U.S. Government, to perform the work or gain access to the installation. Some examples include but are not limited to: Pass and ID requirements, anti-terrorism/force protection training, Environmental Management System (EMS) policies training, forklift training, DEMIL training and safety training.

3.6 Defense Base Act insurance (DBA):

a. An exception to the CLIN format described above is P7100J, which is the CLIN for DBA insurance coverage. This CLIN appears in the Price Schedule only but includes coverage for all of Guam if ordered.

b. The DBA provides workers compensation type insurance coverage for Contractor employees performing under government contracts outside the Continental U.S. It is intended to be a counterpart to domestic workers compensation coverage and, as such, is the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under government prime contracts and subcontracts. Since an Act is an action required by law, this contract must include the DBA coverage as applicable.

c. DBA Waivers: The DBA allows the Secretary of Labor, upon the recommendation of the head of a department, to waive its application to any contract, subcontract or subordinate contract, work location under such contracts, or classification of employees. The Department of Labor (DOL) will not grant a waiver for citizens or legal residents of the U.S. and employees hired in the U.S., but it will grant waivers for foreign nationals, if acceptable workers compensation benefits are provided by applicable local law. Any U.S. citizen working for the awarded firm will require DBA insurance coverage, since the DBA waiver does not cover these individuals. The DBA insurance CLIN will also be necessary for covering European foreign nationals should the DOL not renew the waiver.

d. DBA CLIN, will only be placed on a TO once in a 12-month period (most DBA coverage is sold in 12-month increments) when it is confirmed DBA insurance coverage is applicable based on the current staff employed by the awarded firm and the status of a current DBA waiver for European foreign nationals. When ordered, DBA CLIN listed in the Guam Price Schedule includes coverage for any other location added to this contract. The CLIN will reimburse Contractors upon confirmation of insurance invoice for actual cost for obtaining/maintaining the DBA insurance when applicable. DBA insurance coverage is sold by companies worldwide, although most firms who provide such coverage are based in the U.S.A listing of firms who do provide such coverage can be accessed at http://www.dol.gov/owcp/dlhwc/lscarrier.htm. Additional information regarding DBA can be referenced at http://www.dol.gov. Offerors who do not include a unit price for DBA insurance may have their proposal considered to be non-responsive and ineligible for award.

4.0 MANAGEMENT OF COLLECTION POINTS:

a. This effort will start on the first business day of the base contract performance period and will entail the establishment of the collection points and placement of Contractor’s containers while performing IAW this contract.

b. The Contractor shall provide containers and remove current inventory of scrap materials and incoming generations once container is full. If not full, within 30 days of issuance of the first TO for this work. Upon completion of current inventory, the Contractor is responsible to perform all other work IAW the performance periods identified within the contract and as specified in PWS 24.0 titled, “Deliveries and Performance.” Workload History for the current contract is provided in Attachment 6 titled, “Workload History” for each DLA DS site.

c. The Contractor shall provide containers and remove current inventory of scrap materials and incoming generations once container is full. If not full, within 30 days of issuance of the first TO for this work. Upon completion of current inventory, the Contractor is responsible to perform all other work in accordance with the performance periods identified within the contract and as specified in PWS. An inventory list will be provided upon request within ten (10) calendar days after contract award date. The updated inventory list may not accurately represent future inventory quantities.

d. The Contractor shall establish efficient scrap collection points at DLA Disposition

Services Guam and at future collection sites as required/requested by the U.S. Government.

Collection points shall be designed to utilize current allocated space, establish optimal efficiencies in collecting, transporting, recycling and disposing of the scrap material in an environmentally compliant manner without triggering the requirement for the U.S. Government to obtain any new permits. The Contractor will be given a 30-day commencement period after contract award to complete design and set up. The U.S. Government has the right to reject any Contractor proposed design scrap collection site.

e. The U.S. Government does not intend to construct permanent fixtures. The collection point should be tailored to the scrap material received and containers shall be sufficient for each type of scrap generated. The objective is to have adequate containers in place to begin the performance of the contract effectively 30 days after the contract award. All additional containers must be in place by the closure of business on the last day of the first work week of the contract base performance period. All containers must be identified by an attached visible magnetic placard with the minimum overall dimensions 18in x 24in with 1.5in lettering and at a minimum the following information in English: CLIN for applicable site (example _A05, _E1L, etc.) and the Basic CLIN description. Additional information may be added as specified by the COR.

f. At DLA Disposition Services site, the scrap yard space utilized will be based on the history of generations and may be reduced to reflect current requirements. While maintaining compliance, the DLA Disposition Service Scrap COR decides how many and what type of containers will be used at each collection point to meet the contract requirements.

g. FCS may be designated after the award of the contract and will be identified by the KO. FCS and scrap materials that are not already identified may be added via contract modification and will include individual CLINs based on location and the types of materials / commodities anticipated. The Contractor is required to load their conveyance at forward collection sites. See PWS 24.2 titled, “Place of Performance” for additional information on places of performance.

5.0 DEMILITARIZATION (DEMIL) / MUTILATION (MUT):

a. The Contractor is responsible to operate the U.S. Government approved offsite demilitarization performance area and to perform required DEMIL/MUT. See the definitions of the two processes in Attachment 2.

b. Employees performing the DEMIL are required to be in possession of all required permits (i.e. torch cutting permits, shredder operator license, etc.) and must comply with all U.S.

regulations applicable. A site-specific plan for the offsite shall be prepared by the contractor and approved by KO within 30 days of contract award. Employees performing DEMIL / MUT must complete all required training and be qualified DEMIL certifiers per U.S. Government requirements; see PWS 2.2, 5.1 and 18.0. Certification will be completed immediately after the DEMIL/MUT is complete. Performance is not complete until the certificates are signed and dated.

c. If it is determined DEMIL/MUT must be accomplished on U.S. Government site(s), a site-specific plan will be prepared by the contractor within five (5) calendar days after issuance of the task order and provided to the COR and DEMIL Coordinator for approval prior to commencing work. DEMIL must be accomplished within the appropriate DLA Disposition Services collection site. The contractor shall supply all necessary equipment to include metal deck plating within all DEMIL/MUT assigned area to ensure environmental compliance is adhered to. Exception to this is the DEMIL of fired cartridges (DEMIL by smelting).

d. The COR at each U.S. Government collection site will provide the method and degree of DEMIL/MUT for DEMIL required items, to the contractor prior to performance.

e. Some DEMIL/MUT required items may contain hazardous components. The contractor is responsible for the collection of all hazardous materials and waste that are not listed under and generated by the DEMIL/MUT process. The U.S. Government shall conduct all disposal of hazardous property.

f. Both onsite (U.S. Government collection sites) and offsite performance requires

100% surveillance by U.S. Government and/or approved Contractor representatives (Certifier and Verifier).

g. Once DEMIL/MUT work is performed and certified, residue generated from the

DEMIL/MUT process will be segregated by the Contractor appropriately. Circuit cards/boards and computer processors shall be returned to the U.S. Government.

5.1 Off Site Demilitarization/Mutilation Plans:

a. The contractor is required to begin and complete DEMIL/MUT on specified items removed from the U.S. Government collection site on the date of removal and during the U.S.

Government collection site’s operating hours. Processing will begin immediately after arrival at the contractor’s facility and the breaking of the sealed container witnessed by the COR. Property identified by the U.S. Government as DEMIL/MUT required shall be stored and processed separately from non- DEMIL/non-Mutilation required property. The property shall be stored in a manner that allows and facilitates U.S. Government inspection. The contractor shall adhere to the plan provided and accepted by the KO that describes how and where DEMIL/MUT of specific items will be performed and completed. Contractor personnel performing DEMIL/MUT certification will be required to attend U.S. Government-sponsored training.

b. No additional monetary compensation will be given to the contractor for attending the training. The Contractor shall ensure one (1) U.S. Government verifier (must be a U.S. citizen) is present and shall provide one (1) contractor certifier who is technically trained and qualified, to witness 100% Demilitarization/Mutilation. Note: The Contractor shall only schedule an amount of property they reasonably believe can be destroyed within one workday. If the contractor cannot complete the task within the date and time specified, the Contractor must return all remaining property (material not yet demilitarized/mutilated or de-manufactured) to a U.S. Government installation to be properly secured or secure at KO approved offsite DEMIL/MUT secured facility.

5.2 Weighing of DEMIL / MUT Property:

In addition to the requirements described in PWS 3.2 titled “Weighing,” the weight of each shipment shall be recorded on the shipping document as witnessed by the COR. The gross and the tare weight of each shipment shall be recorded on DLA Form 1367; see Attachment 5 titled, “DLA Form 1367, Shipment Receipt/Delivery Pass.” Upon re-weighing of DEMIL / MUT scrap at the contractor’s facility, any discrepancy of weight shall be reported immediately to the KO followed with a detailed written report provided within 24 hours of the discovery.

5.3 Transportation of DEMIL/MUT Property:

The Contractor's conveyance will be locked and sealed to ensure security of property requiring DEMIL/MUT. The DLA Disposition Services Guam U.S. Government representative will provide numbered seals. The COR will seal the conveyance. Contractor and COR shall witness the sealing of the conveyance at the U.S. Government facility. The COR will view the breaking of the seals prior to unloading at the contractor’s facilities. Any discrepancies will be reported to the COR immediately. The contractor will provide a written report of explanation to the KO within 24 hours of discovery. Regardless of any other provision of this contract, the U.S.

Government reserves the right not to accept and pay the contractor for transportation related services that do not conform to the specific physical security requirements stated herein

6.0 SCALE CALIBRATION– CLINs 0SCALA, 1SCALA, 0SCALB, and 1SCALB:

The Contractor shall:

a. Complete calibration service within 30 business days of issuance of TO by the COR unless otherwise rescheduled and coordinated between the COR and the Contractor.

b. Perform preventive maintenance to inspect and clean the scale IAW the Original

Equipment Manufacturer (OEM) specifications.

c. Ensure all calibration services are completed IAW the OEM manual, Department of Transportation (DOT), National Institute of Standards and Technology (NIST) Handbook 44 and best industry practices.

d. Notify the COR five (5) business days prior to arrival with the date and time intended to arrive to perform calibration services.

e. Utilize NIST traceable weights for all calibration services.

f. Affix a sticker or equivalent item to each piece of equipment upon completion of calibration service. The sticker shall display the date of calibration, the date the next calibration is due, the Contractor Technician who performed the calibration and the serial number of the equipment calibrated.

g. Provide the COR with a NIST traceable calibration certificate within two (2) business days of completing the calibration service.

h. Deficiencies or required repair parts discovered during calibration services, but not a part of such calibration service shall be considered corrective maintenance and Contractor will provide the COR with a written estimate to repair.

i. CLINS 0SCALA, 1SCALA, and 2SCALA are for Truck Scale calibration.

j. CLINS 0SCALB, 1SCALB, and 2SCALB are for scale calibration on scales listed below which are not truck scales. These scales are smaller than truck scales.

Type and location of scale:

Guam:

Inground Truck Scale Make: 2017 Intercomp Model: AX900 Capacity: 60,000 kg Serial Number: 0927IF17001 Length: 7', 12.5' & 14' Modular Deck Configurations Sized for Single, Double, Triple, Quad & Spread Axles Location: Guam Navy Base DLA DS Scrap Yard

7.0 CONTAINER MANAGEMENT:

a. As part of the management of the scrap collection sites, the Contractor shall drop off containers, pickup, and load at the designated sites during the hours specified in Attachment 4 and in accordance with this PWS. The Contractor will ensure Local and Installation safety requirements are met. The date and time for loading at the sites will be coordinated with the COR. Removal / exchange of containers will be determined by the DLA Disposition Service Scrap COR. Containers must always be covered to prevent the collection of rainwater, except when placing or removing scrap material.

b. Containers must be covered except when placing or removing scrap material to prevent collection of rainwater. CLINS requiring DEMIL and MUT must be always secured.

Questionable removal and replacement of containers will be determined in conjunction with the KO, COR, and Contractor.

c. The Contractor in conjunction with the COR determines when and how often containers shall be removed for disposal and will be completed within 72 hours after notification from the COR.

d. All containers provided by the Contractor at each DLA Disposition Services site or designated location on U.S. Government premises shall be placed in locations specified by the COR. Exact locations where the containers will be placed shall be coordinated with the Contractor. The COR shall approve changes in container location. The quantity, type and location of containers placed at sites, receipt in place sites shall be coordinated with the CORs.

8.0 COMPLIANCE WITH LAWS:

The Contractor shall be knowledgeable of and comply with all applicable portions of the most current Federal, State and Local environmental laws and regulations governing the requirements of this contract. The Contractor shall identify and obtain all licenses and pay all fees and other charges required with no reimbursement from the U.S. Government.

9.0 RECYCLING AND DISPOSAL:

9.1 Recycling:

When economically feasible, the Contractor shall recycle scrap material to the greatest extent possible. Scrap material shall be segregated, identified with magnetic signs, and accounted for in accordance with the CLIN descriptions in the Schedule of Prices. The Contractor shall report the volume and percentage of scrap material recycled for each scrap CLIN. For reporting purposes under this contract, incineration shall not be included as recycling.

9.2 Disposal:

The Contractor shall be responsible for the proper disposal of all non-salable scrap materials. Disposal shall be in accordance with all U.S. environmental laws and regulations.

10.0 REQUIRED REPORTS:

10.1 Accounting:

From removal to disposal, the Contractor is responsible for maintaining an accurate, updated record of U.S. Government scrap / recyclable materials. The Contractor shall maintain complete and accurate records to substantiate the weight of scrap / recyclable materials received and disposed of the amount owed by the U.S. Government for management and processing fees, and off-sets to the U.S. Government for positive value items and the actual payments made by the U.S. Government for negative value Category 2 items. The Contractor shall retain copies of all shipping records; records verifying Contractor's weight calculations; and dates of disposal / recycling. Copies shall be retained for a length of time mandated by local, state, or federal regulations, but in no event shall any records pertaining to this contract be destroyed prior to the time this contract is closed and settled. The Contractor shall provide the U.S. Government access to such records and any other records that are maintained under this contract for the purpose of audit. All records shall be provided to the U.S. Government within three (3) calendar days of request from the KO or COR.

10.2 Collection Reports:

10.2.1 Monthly Report:

The contractor shall provide a monthly report to the COR specifying disposition of scrap/recyclable materials removed by material content/commodity. This report will reflect each TO issued and the actual amount of scrap/recyclable materials removed per CLIN. It will indicate, by material content, the weight of scrap/recyclable material recycled as well as any other disposition, such as landfill or incineration.

10.2.2 Semi-Annual Report:

The contractor shall prepare and provide the COR with a summary of the monthly information every six (6) months. The required information is for the completion of the annual report (Annual Waste Balance Sheet) for each scrap material producer. Information must be submitted by 15 July (for performance period January 1 to June 30) and by 15 January (for performance period July 1 to December 31) each year for all CLINs used under this contract.

The semi-annual report shall specify disposition of scrap/recyclable materials removed by material content/commodity. This report will reflect all TOs issued for the report period and the actual amount of scrap/recyclable materials removed per CLIN. It will indicate, by material content, the weight of scrap/recyclable material recycled as well as any other disposition, such as landfill or incineration.

10.3 Shipping Documents:

For transport of industrial waste designated for disposal under this contract, the

Contractor at all sites shall provide and prepare a U.S. Industrial Waste Shipping Documents.

The Contractor shall provide the prepared U.S. Industrial Waste Shipping Documents to the Generator, DLA COR for signature. The completed shipping document, with all appropriate signatures, shall be submitted with the invoice. No invoice shall be paid without a completed U.S. Industrial Waste Shipping Documents signed by the appropriate disposal/recycling facility.

In addition to the regulated distribution of the U.S. Industrial Waste Shipping Documents, a copy of the completed document must be forwarded to the COR no more than 10 days after it is signed by the disposal facility.

10.3.1 Shipping Documents Tracking Log:

The Contractor shall complete a Shipping Documents Tracking Log; see Attachment titled, “Shipping Documents Tracking Log” for each TO requiring disposal of industrial waste, annotating all industrial waste removed that are included on the invoice. The shipping document tracking log must be completed in the English language. It is essential the Contractor describe the method of disposal, i.e., recycling, incineration for energy recovery, and provide the actual facility where the waste was destroyed. An authorized Contractor official shall sign the form.

10.3.2 HM/HW Report:

For sanitization of vehicles and vehicle parts/components and waste generated by

DEMIL/MUT, a semi-annual report will be provided to the KO and COR by 15 July (for performance period January 1 to June 30) and by 15 January (for performance period July 1 to December 31) each year listing the hazardous waste recovered from these processes. Identify by common name (e.g. vehicle, computer, computer monitor) the scrap materials containing hazardous components and provide in your report the following information:

a. Description of HM/HW collected.

b. Weight of hazardous material collected.

c. Date collected and presented to U.S. Government.

d. Generating or recycling process (i.e. Vehicle Sanitation or vehicle parts).

e. Weight of non-hazardous scrap sent to landfill, incineration, or any other disposal method.

10.4 Trade Security Control Clearance (TSCC):

The contractor shall submit Attachment titled, “DLA Form 1822, End-Use Certificate.”

This form is mandatory. The U.S. Government will review the intended disposal/recycling methods to ensure material is not projected to go to export controlled countries (i.e. North Korea). Approval is required for all CLINs on this contract; however, the Contractor may consolidate CLINs on a single DLA 1822 for the same disposal/recycling method. The U.S.

Government approval is valid up to 5 years; however, a new End-Use Certificate must be filed with DLA Disposition Services if the intended disposition of the property changes. For example, if the property on the first TO was recycled but the contractor intends to mutilate and export property on the second TO, a new End-Use Certificate specifying the change in disposition must be filed with the U.S. Government.

10.5 DEMIL Code Change Notices:

Occasionally, DOD property will undergo a DEMIL Code Change notice. For example, an item with no DEMIL requirements coded DEMIL “A” may be changed to a higher DEMIL Code. When property that was released to the contractor undergoes a DEMIL code change, the KO will provide a notification of change to the contractor. When this occurs, the Contractor is required to identify the disposition of the property. If the property has not been recycled or disposed of at an approved facility at the time of notification, the Contractor shall return the item(s) to the nearest DLA Disposition Service site for proper DEMIL/MUT. If this is not possible, a report of disposition shall be provided to the KO within 14 days of being notified, identifying what happened to the property.

11.0 WEATHER/SAFETY:

a. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, the property of others, and the environment. The Contractor is responsible for identifying and complying with all HN safety requirements including DLA DS Instruction 6055.1, Enclosure 4. The Contractor is responsible for ensuring that his agents, employees, or Sub-Contractors perform the work in a safe manner, including wearing the appropriate clothing for the work to be performed. The Contractor shall also comply with the U.S.