Attachment 2 - PWS for Heavy Mobile Equipment Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

HEAVY MOBILE EQUIPMENT SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform on site preventative maintenance and all repairs to the list of heavy mobile equipment, such as Caterpillar (CAT), Terex, Hyster, etc., as defined in this PWS, except as specified in Paragraph

3.0 as Government Furnished.

1.2 Background: This PWS explains the requirement for maintenance and repair of the heavy industrial earth moving equipment at the LEMC installation. The preventative maintenance will be conducted according to the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer. The repairs will be conducted on site, and on an as needed basis, according to the government request. The coordination of the repairs will be scheduled, by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2)12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: TBD

1.3.2 Option Year One: TBD

1.3.3 Option Year Two: TBD

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized United States holidays and the date for each can be found at the following website: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays. The contractor shall NOT perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth Day: Monday June 19th

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

1.4.3.6 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: First Monday in October

1.4.3.9 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.3.10 Thanksgiving Day: Third Thursday in November

1.4.3.11 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC, and the specific location will be provided by the COR. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5 The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.6 Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.7 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8 For contractors that do not require a CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAT Caterpillar Equipment CFR Code of Federal Regulations CFP Contractor Furnished Property CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property LEMC Letterkenny Munitions Center KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office. This process is guided by LEAD security and the LEMCO COR.

4.3 Caterpillar Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be certified by Caterpillar, which means that they are Caterpillar factory trained, and factory certified. They cannot be certified as a group or have only a Certified Supervisor. ALL contractor employees conducting the maintenance and repairs must have an individual certification with their name on the document. These documents will be provided to LEMC before the employee is permitted to conduct the on-site maintenance or repairs.

4.4 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. A service vehicle with hoist, fire extinguisher, welder, and specialty tools shall be furnished by the contractor to perform maintenance and repairs on-site at LEMC. The contractor shall also be responsible for the disposal and cleanup of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations.

5.0 Requirements: The contractor shall:

5.1. Equipment List: Conduct scheduled maintenance, according to the manufacturer’s specified warranty and frequency, at the request of the COR, to the following list(s) of equipment:

5.1.1. Caterpillar Earth Moving Equipment:

Nomenclature Model Serial Number Local ID Year Mfg Bulldozer D8R 7XM05048 LE860 2000 Bulldozer D8T OKPZ02481 LE861 2006 Bulldozer D7R KNA01570 LE864 2016 Bulldozer D8T KPZ00835 LE862 2005 Bulldozer D7R KNA01957 LE865 2022 Loader 938M P5K03756 LE707 2023 Loader L70F 26503 LE706 2011 Loader 973D LCP00445 LE119 2015 Loader 973D LCP00123 LE117 2010 Loader 973D LCP00202 LE118 2011

Backhoe 430F2 IT HWG00481 LE618 2017

5.1.2 Terex Container Handlers, Hyster Container Handlers, and Tactical Forklifts:

Nomenclature Model Serial Number Local ID Year Mfg Container Handler HR 45-27 175060 LQ892 2006 Container Handler RS 45-27H C222E01602K LQ893 2012 Container Handler RS 45-27CH C222E01895M LQ894 2014 Container Handler RS 45-27CH D222E02714T LQ895 2019 Container Handler HRS 45-17 31486 LQ896 2021 Truck Forklift TH407C 0MLH00920 LQ599 2014 Truck Forklift Rough Terrain

930-4 2363995 LQ598 2014

5.1.3 Maintenance: The routine, scheduled maintenance rate, shall not include travel time or expenses to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The maintenance process shall consist of Caterpillar Oil and Fluid Analysis Program (for the CAT equipment only). The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair, identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 3 days and the COR will either approve and schedule, or deny the proposed repairs. An example of a typical maintenance schedule is 250 Service Hours, 500 Service Hours, 1000 Service Hours, and 2000 Service Hours, and so on. The contractor must correct deficiencies created or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. The maintenance inspection/service shall encompass all listed equipment in accordance with the OEM standards and the Preventative Maintenance Inspection/Service:

5.1.3.1

Every 250 Service Hours Maintenance:

Air Conditioner-Test/adjust compressor Belt Inspect cooling system hoses Change engine oil and filter Inspect fan belts Change transmission filter (if applicable) Change coolant element/add conditioner Wash radiator (weather permitting) Replace air elements Clean or replace air conditioner element Drain water separator Lubricate applicable fittings Change final drive filers (if applicable)

Fuel filers-Wash primary/Change primary and secondary filters 250 hours.

Filter Analysis (REPEAT AT ALL LEVELS) Engine Transmission Final Drive Oil Analysis (REPEAT AT ALL LEVELS) Oil samples obtained from each compartment – results to

COR

Walk Around Inspection (REPEAT AT ALL LEVELS) Blade Bucket Bowl Bed Cutting Edge Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Bests at equalizer bar end caps (Hi-Drive only) Frame Condition Track adjustment check Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation

5.1.3.2

Every 500 Service Hour Maintenance Include all items from 250 Clean transmission breather Clean engine breather Change Hydraulic filters Drain sediment from fuel tank Change transmission filter Wash Fuel tank cap screen and replace filter Inspect ROPS belt

5.1.3.3

Every 1000 Service Hour Maintenance Include all items from 250/500 Change transmission oil Change oil in final drives (when applicable) Clean differential and final drive breathers (when applicable) Change transmission magnetic strainer Change oil front wheel bearings (when applicable) Change oil in swing drive (excavators) Change oil in differentials (BHLs Only)

5.1.3.4

Every 2000 Service Hour Maintenance Include all items from 250/500/1000 Change oil in differentials Change oil in final drives Obtain coolant sample for final analysis Service Hydraulic System Change hydraulic oil Change hydraulic filter Wash filter screen

5.2 Repairs: The routine, scheduled repairs hourly rate, shall not include travel time or expenses to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The contractor shall conduct repairs to the equipment listed in 5.1.1 and 5.1.2 within a twenty-four (24) hour period of being reported by the LEMC COR. This will not include any emergency repairs. This is only schedule repairs. The work will be conducted on-site at LEMC.

The hourly rate will have a separate CLIN and be described as conducting maintenance and repairs in 60-minute increments during the hours of 0700 to 1600, Monday through Thursday, excluding Federal Holidays listed in 1.4.2. Hourly rates shall not apply for the time spent by the contractor personnel after arrival at the site awaiting arrival of additional contractor personnel and/or delivery of parts or equipment etc.

5.3 Parts/Materials: Parts and materials for the maintenance and repairs will be provided by the contractor at cost and are only new standard parts or parts equivalent to new. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item, and no mark ups are permitted. The parts and materials will have a separate CLIN and will be charged to the government by each(s). If the parts and materials do exceed $100 dollars each, then the parts and materials will have to be approved by the LEMC COR before they are placed on the equipment for maintenance or repair. The parts will be listed on the invoice as a separate line.

5.4 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. This cost will have a separate CLIN, and the instances of transportation will not exceed $500 dollars. If the transportation will exceed $500 dollars, then the LEMC COR must schedule and approve all transportation of all the equipment listed in 5.1.1 and 5.1.2. The contractor shall be responsible for the loading, offloading and transport of equipment that cannot be repaired on site to an offsite facility and for return of equipment back to LEMC. This includes hauling equipment, permits, escort vehicles, fees, tolls, driver of another vehicle, etc.

5.5 Travel Expenses: This will include any time, within a reasonable amount, as decided by the government and the contractor that the technician takes to drive to work site. This includes the transportation costs (hourly labor rate and mileage (fee) from the contractor’s departure location to LEMC for maintenance and/or repair. The cost for both mileage and labor will only be chargeable from the point of departure to LEMC, based on the cost elements for the trip. Travel expenses cannot be charged in a manner that exceeds 50 miles one way, to and from LEMC.

5.6 Equipment Rental: The contractor shall provide rental equipment in conjunction with the LEMC COR. Rental of equipment, included but not limited to, the list in 5.1. This CLIN will only be used to supply equipment to LEMC for contingency or temporary replacement of equipment that has a prolonged or indefinite downtime. This CLIN will be estimated, but not used unless necessary. The COR will contact the contractor to request the necessary equipment, and the contractor will provide a quote for the specific length of time that LEMC will require the equipment.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description AR 385-55 Yes Prevention of Motor Vehicle Accidents LEAD PAM 385-4 Yes Requirements for Security, Safety, and

Fire Prevention for Contractors 29CFR 1910 Yes OSHA Standard for General Industry

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable quality Levels (AQL)

Surveillance Method / By Whom

5.1.3 Maintenance

or PM

Contractor shall perform PM according to the COR request and the hours on the specific machine

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

5.2 Repairs Contractor shall conduct repairs

to all the equipment listed in 5.1

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

5.3 Replacement of

all parts that fail to meet or exceed OEM standards

Contractor shall replace all components that causes an equipment failure

100% Compliance Visual Inspection, Customer Complaints and Record-Keeping by

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

5.1.3 All PM

requests by the COR are completed according to the

PWS

Per COR request

1 hard copy shall be handed in at LEMC

Hard Copy turned into LEMC the same day the PM is completed

LEMC/COR

5.2 Repairs to be

completed as requested by the

Per COR request

1 Each – per occurrence 1 copy with invoice, Adobe Acrobat viewable via email

COR

5.3 Parts supplied

for all actions in

5.1.3 or 5.2

During each PM or repair

1 Each – per occurrence 1 copy with invoice, Adobe Acrobat viewable via email – This can be on the same invoice as the PM or repair