Attachment 2_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

B481 EMERGENCY COMMUNICATIONS CENTER UPS BATTERY REPLACEMENT

AND PREVENTATIVE MAINTENANCE

LITTLE ROCK AFB, ARKANSAS 72099

1 March 2024

PERFORMANCE WORK STATEMENT (PWS)

For Replacement of the Batteries in, and Preventative Maintenance Service of the Emergency Communications Center Uninterruptable Power Supply at Little Rock AFB (LRAFB), AR

1.0 DESCRIPTION OF SERVICES

1.1. Background. The Performance Work Statement (PWS) is supporting LRAFB Fire & Emergency Services need to replace the batteries in the uninterruptable power supply (UPS) serving the Emergency Communications Center located in Building 481 at Little Rock AFB. This will also require a preventative maintenance (PM) service of the UPS.

2.0 SCOPE. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform a full removal, and replacement of the installed batteries, and a PM service of the Eaton UPS System, Serial#EF463CBB13, as defined in this PWS. Services to performed only by certified, competent, and qualified personnel.

3.0 REQUIREMENTS.

3.1. Scheduling and Coordination. The Contractor shall coordinate with the Fire Department to coordinate a mutually acceptable date and time to complete the work prescribed in this PWS. Should additional assistance be needed, the contractor may contact the personnel listed in section 16.

3.2. Battery Replacement. Remove (40) Eaton 12200 and install (40) NEW Enersys HX205 (Or Equal) batteries into existing Eaton Battery Cabinet. New UPS Batteries must fit within existing unit and available space (Site Visit Encouraged). Must decommission, remove, and recycle the existing batteries/replaced system items. To the greatest extent practical, commercial power must be maintained to all equipment served by the UPS while the work is conducted.

3.3. Corrective Maintenance and Repair: Perform a general PM on the Eaton UPS following battery replacement to ensure the unit is operating within the manufacturers specified parameters.

3.4. Record Keeping and Documentation. Service reports and warranty documents must be provided to the Government at the completion of work. Documentation must be provided for all materials recycled under the scope of this work.

4.0. REPORTING. The contractor shall provide comprehensive reports of all inspections and service/repairs performed IAW 3.4.

5.0. PERFORMING SERVICE. Performance shall be at Emergency Communications Center, Building 481. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is/is not authorized.

6.0. EMERGENCY SERVICES. No emergency services are required within this PWS.

7.0. PARTS. The contractor shall provide all parts required to accomplish all necessary inspections and repairs IAW Manufacturer’s instructions. Only new standard parts shall be used. The parts that have been replaced shall remain the property of the government unless an appropriate allowance is obtained for such defective parts. Batteries will be recycled through the Little Rock AFB Recycle Center.

8.0. ENVIRONMENTAL PROTECTION. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations.

9.0 PERFROMANCE OBJECTIVES/SERVICE SUMMARY.

The Service Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds shall be regularly verified by the fire department. Each performance objective represents a significant task as identified by the Government at the time of contract award. These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS and Technical Exhibits (TE). Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract by a modification to the contract.

SS

# Performance Objective PWS

Para Performance Threshold

1. Remove and Replace the UPS Batteries

3.2 100% of the UPS batteries will be removed and replaced.

2. Perform PM Service on the UPS 3.3 A Preventative Maintenance Service will be completed on the

UPS.

3. Record Keeping/Reports:

Submitted within specified time.

3.4 & 4.0 Due within 5 days of completion of all work.

10.0 GENERAL INFORMATION:

10.1. Hours of Operation: 70730-1630, Monday through Friday.

The contractor is not required to provide service on the following days:

New Year’s Day (January) Labor Day (September) Martin Luther King Day (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November)

Juneteenth (June) Christmas Day (December) Independence Day (July)

10.2 Unforeseeable Delays and Inspections: Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

11.0 HAZARDOUS WASTE/MATERIALS:

11.1. Hazardous Waste. All hazardous waste generated from contract activities shall be disposed of according to all federal and state regulations. The contractor shall make correct waste determinations for each waste stream. The contractor shall ensure proper waste packing, labeling, hazardous waste manifesting, and transport from accumulation site to ultimate disposal. Ensure the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the Little Rock AFB (LRAFB) Environmental Flight before submittal of invoice. Pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated shall be paid by the contractor. Contact the LRAFB Environmental Flight immediately at (501)-987-7700 upon hazardous waste generation.

11.1.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFMAN 32-7020, found in -TE-2 must be used. Submit AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Material Safety Data Sheet (MSDS)”, to the base HAZMART, Building 1570, for all chemical used on LRAFB within two (2) weeks of contract award and within two (2) weeks after any new chemicals are purchased for use under this contract. No chemicals shall be used on LRAFB prior to obtaining this approval. No chemicals shall be stored on LRAFB. The contractor shall contain, handle, and cleanup all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from a spill is the responsibility of the contractor. All spills, leaks and inadvertent release of hazardous materials shall immediately be reported to the Fire Department COR at 987-6529; or, 987-3010.

12.0 CONTRACTOR QUALIFICATION/EXPERIENCE: For the life of the contract, a trained and certified person(s) who have undergone the factory training and certification for the specific type and brand of fire ground ladders and aerial apparatus being able to reliably perform inspections; or certification by an organization acceptable to the authority having jurisdiction; or registration, license or certification by the state or local authority having jurisdiction. Provide certificate(s) upon request. The certified person(s) shall have available the appropriate manufacture’s service manual(s), the proper types of tools and manufacturer’s recommended replacement parts or parts specifically listed for use in the applicable system.

12.1. Contractor Employees. Do not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security or operational mission of the installation and its population.

12.1.1. Present a neat appearance and be easily recognized as Contractor employees. Identification of all employees shall be accomplished by wearing badges and by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge shall be worn visibly at all times.

13. Security Requirements for Little Rock AFB (LRAFB): Comply with all LRAFB security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Obtain necessary badge(s) required for access to

13.1. Badge Request. Request, on company stationery including address, telephone number, and contract number a list of employees, with the full legal name, social security number, date of birth and place of birth requiring access to Little Rock AFB. Each contractor employee must obtain the necessary badge within the 10 day period. When a badge is requested for a new employee an updated employee list must be sent to the Contracting Office.

13.1.1. Contractor employees shall apply for individual identification badges at the LRAFB Visitor’s Control Center; Building 1508, upon employment after access letter is on file with security forces.

Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. Appointments are necessary.

Upon completion or termination of the contract or termination of a contractor employee, surrender identification badge(s), to the contract officer representative (COR) who in-turn shall surrender the badge(s) to the Security Forces the following workday.

13.1.2. Vehicle Requirements Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on Little Rock AFB. All commercial vehicles must enter through the Main Gate. The Main Gate (Vandenberg Blvd) is on the south side of the base in the city of Jacksonville, the primary search area for all commercial delivery vehicles.

14. QUALITY CONTROL. The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

14.1. Quality Assurance. The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

14.1.1. Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

15. HOURS OF OPERATION. Monday- Friday, 0730-1630

16. SECURITY REQUIREMENTS. Contractor shall require access to Little Rock AFB (LRAFB) Emergency Communications Center, Building 481, and adjacent parking areas.

17. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY. Contractor will not be given access to Little Rock AFB under Force Protection Condition Delta (Real world) unless the contractor is escorted at all times. This is a SFS requirement, not a fire department directive.

18. PERSONELL TO CONTACT. All contact made in regard to this statement of work shall be directed to Fire & Emergency Services, Bldg. 239; Primary, NCOIC of Communications, 501-987-3737;

or Alternate, Assistant Chief for Training, 501-987-3651.

PERFORMANCE WORK STATEMENT