Attachment 2 PWS Dated 13 March 2024.docx

PERFORMANCE WORK STATEMENT

FOR

CONTRACT SERVICES

TO

PERFORM MONTHLY MAINTENANCE FOR

5 RGF ULTRASORB® WATER TREATMENT UNITS

AT

HOMESTEAD AIR RESERVE BASE

HOMESTEAD, FLORIDA

13 March 2024

SECTION 1

1.0 DESCRIPTION OF SERVICES

1.1 General.

Homestead Air Reserve Base requires services to perform monthly maintenance and inspection for five (5) RGF Ultrasorb® water treatment units located at Homestead ARB, Florida. Services necessary include but are not limited to miscellaneous repairs and replacement of parts to ensure the sustained normal working operation of each RGF Unit for the period of performance identified within the contract.

1.2 Period of Performance.

This Contract will have a one -year base period with 4 one- year option periods. Plus a 6 month option extension.

1.3 Scope of Work.

The Contractor shall provide all management, supervision, personnel, labor, materials, supplies, equipment, tools, parts, transportation, and other items and non personal services necessary to perform monthly maintenance, inspection, and repairs for five (5) RGF Ultrasorb® water treatment units located at Homestead ARB, Florida as defined in this Performance Work Statement (PWS). Maintenance and inspection is to be performed on all 5 units once per month for 12 months each year. Miscellaneous part/repair services include, but are not limited to, polishing filters, filter media, replacing non-functional Booster Pump System (pump, bladder tank) electrical controls and piping; performing electrical repairs of RGF Water Recycle System, replacing Non-Functioning Process Pump and CFC Pump on RGF Treatment System, etc. Miscellaneous part/repair services will occur when determined needed by the contractor with approval from the Contracting Officer Representative (COR) and Civil Engineering Environmental Flight (CEV) in accordance with this PWS. Contractor is responsible for proper disposal of any related material when necessary. Free oil, cleaning residue, sludge and/or solids contained within each unit are to be removed and disposed of accordingly, if required. The Contractor shall prepare and obtain CEV’s approval for each waste stream profile.

1.4 Government Facility Identification.

The following table identifies those facilities that are subject to the services as outlined herein. Quantities of actual waste product may vary in each unit. The Contractor shall perform routine maintenance as identified by manufacturer’s recommendations for each of the below listed RGF units.

1.5 Monthly Maintenance and Inspection (CLIN X001)

1.5.1 Pumping and Cleaning Operations.

The Contractor shall inspect and conduct monthly maintenance on all RGF units identified in Section 1.4. Maintenance shall be conducted in conformance with the manufacturer’s prescribed preventative maintenance recommendations.

The disposal of any waste product from the specified water treatment units shall be to the approved locations based on waste designation as provided through the Base CEV Office and in accordance with this PWS. The minimum requirements for each unit shall include:

· flush and drain solids from all components of separator and tanks

· remove and properly dispose of floating debris, free oil, sediments and solids

· drain excess water

· check system and component pressure levels

· flush or manually clean filters, pumps, chambers and other components

Work may include the removal of non-hazardous industrial waste, water, oil and sludge from RGF units per this PWS.

The Contractor shall dispose of all non-hazardous waste at an appropriate disposal site or treatment facility that complies with all local, state and federal rules and regulations. The Contractor shall provide evidence of proper disposal.

Any materials spilled during the pumping shall be cleaned up immediately to the satisfaction of the CEV office and must meet the approval of the Contracting Officer (CO) or his/her designated Contracting Officer Representative (COR). Additionally, the Contractor shall notify the Base Fire Department of all spills.

The Contractor shall notify the COR, within one workday, when damage occurs and shall be responsible for repair or replacement of the any portion of the unit damaged during any servicing operations.

1.5.2 Waste Disposal.

All waste transported from Homestead Air Reserve Base shall be done in accordance with this Statement of Work. The Contractor shall be responsible for proper completion of the manifest and to provide Land Bans if required. The Contractor is cautioned that only duly authorized Base CEV personnel can approve waste profile sheets and sign the manifest once the work and documentation is complete. Proper scheduling will minimize any delays in obtaining signatures.

Historical laboratory test results will be provided by the CEV office to the Contractor for RGF units identified in Section 1.4. Said tests and samples shall provide analytical data, which will reveal the actual waste profile of the material in each of the specified units at the time of sampling. Historical data demonstrates that waste from the units is typically non-hazardous sludge and water.

Any differing site conditions determined by the Contractor shall be immediately reported to the Contracting Officer Representative (COR) and CEV.

1.5.3 Submittals.

Prior to pumping any waste, the Contractor shall notify COR and CEV with a proposed work schedule.

Upon completion of the field activities, the Contractor shall prepare and submit a brief report documenting the actions taken, material removed, liquid and sludge measurements, parts replaced, repairs undertaken and any other activities completed, etc. Any form is acceptable to document the field activities. The Contractor must coordinate waste disposal with CEV to ensure that appropriate signatures are on the manifest and to ensure proper disposition of the original and various copies thereof.

A separate report shall be submitted to the COR for each RGF unit.

1.6 Over and Above Work (CLIN X002)

1.6.1 CLIN Description

This CLIN is set up with a Not to Exceed dollar amount of $4,500.00 and is utilized for the replacement of miscellaneous parts or miscellaneous repairs. These are items that are not typically worked on during a normal monthly service, but are critical parts of the system that may need to be occasionally fixed or replaced. Such items may consist but are not limited to replacing/repairing polishing filters, filter media, sump pumps, water pumps, control panels, electrical controls, pvc piping, valves, pressure vessels, booster pump system (pump, bladder tank), process pump, CFC pump, etc. These items are replaced on an as-needed basis and must be approved in accordance with this PWS. The contractor is responsible for proper disposal of such material when necessary.

1.6.2 Over & Above (O&A) Work Requests

Over and Above (O&A) Work Requests are work request that covers miscellaneous repairs that are not covered as part of the Monthly Maintenance Services provided under CLIN XX001 but are within scope of the contract. These procedures provide for the Government and Contractor to negotiate fixed price costs for parts and labor necessary to facilitate repairs and part replacement not included as part of monthly maintenance services. Each O&A request shall provide details of all costs necessary to complete the repairs, including costs of parts and required man hours (see Exhibit C). All over and above repairs, parts and labor included, shall be warranted for a period of 90 days from completion, excluding the manufacturer's warranty.

1.6.3 O&A Work Requests Procedures.

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Instruction; PGI 217.77 – Over and Above Work tasks the contractor to identify needed repairs and recommend corrective action during contract performance. To process an O&A request, the contractor shall submit a work request form (Appendix D) to specify the work considered necessary for repairing the water units. The work request shall be submitted to the COR within 48 hours of identifying the needed repairs. Following submission of the O&A work request, the Government shall review for approval prior to authorizing the contractor to proceed. If the Government and the Contractor cannot agree on upon a firm-fixed price for the Over and Above Work Request, the Government has the right to openly compete the Over and Above work.

Over and Above work requests submitted by the Contractor will contain the following details pertaining to the work requested: The specific work location/unit, estimated time to complete, list of required parts, anticipated work schedule, details of labor requirements and any necessary equipment and supplies required to complete the Over and Above work. Information contained within the Over and Above Work Request (Exhibit C) must be in compliance with applicable standards and must include a total cost of performing the specified work.

Contractor shall include all travel time in the labor rates and invoice for services rendered. Travel time shall be broken down and identified separately on each Over and Above Request and shall be reimbursed only to the extent that it is reasonable and necessary. Travel time shall include the time spent traveling to and from the job site.

All work requests submitted must be sent to the COR and CO to be reviewed and approved prior to commencement of work. Final written approval to perform Over and Above work must be obtained from the CO prior to starting the work. The contractor shall strictly abide by the start and completion dates agreed upon in the approved work request. Once approved, the work request establishes a firm-fixed price for completion of the work.

Upon receipt of the O&A request, the Government shall:

(a) Promptly review the Over and Above Work Request;

(b) Verify the proposed work is required, appropriate, and is not covered under the basic contract line item(s);

(c)Verify that the proposed corrective action is appropriate and that funding is available;

(d) Authorize Over and Above work as necessary; and

(e) Ensure work activity is done in a timely and in a professional manner.

1.7 Site Clean Up.

The contractor shall ensure the area is clean, orderly and free of debris upon completion of each service.

1.8 Scheduling Work Efforts

Contractors shall schedule their work to minimize interference with facility operations. Rescheduling due to mission requirements shall be accomplished at no additional cost to the Government. All attempts shall be made to avoid scheduling work during anticipated rainy periods to alleviate work slowdowns and/or stoppage caused by significant rainfall events.

1.9 Contract Manager.

The contractor shall identify a Contract Manager who is authorized to represent the contractor and make binding contractual agreements with the government and shall provide contact information for the individual identified as the Contract Manager and any alternate(s), to the COR and Contracting Officer (CO) prior to the contract start date. Updating the name(s) of the Contract Manager shall be provided by the Contractor as needed. The Contract Manager or alternate(s) shall be available by email or phone within 24 hours. The Contract Manager or alternate(s) shall be able to read, write, and speak English.

1.10 Maintenance Records.

The Contractor shall maintain maintenance and service records for each RGF unit listed in section 1.4 of this PWS. The contractor shall ensure these records are accurate, current, and available for periodic inspection by the COR.

1.11 Permits.

The contractor shall be solely responsible for obtaining at its own expense any environmental permits required for its operations under this contract, independent of any existing permits held by the Government.

Section 2

2.0 Service Summary.

2.1 Service Delivery Summary

The Service Delivery Summary (SDS) captures the service requirements that can be measured and are considered to be High Risk and Critical operational requirements. The SDS includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective

PWS Para Ref Performance Threshold

Over & Above Work Procedures. The work request shall be submitted to the COR within 48 hours of identifying the needed repairs.

The contractor shall ensure the area is clean, orderly and free of debris upon completion of each service.

2.2 Quality Control.

The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with this PWS and all applicable standards and codes. The contractor shall establish and maintain an effective self‐inspection program and Quality Control Plan that meets the intent of FAR 52.246‐4, Inspection of Services. The contractor shall develop and implement procedures to identity and prevent defective services from occurring or reoccurring. At ta minimum, the contractor shall develop quality control procedures addressing the areas identified in the Services Summery, Section 2. The contractor shall maintain all quality control records for the duration of the contract and will make them available to the COR within 24 hours of request. The contractor shall submit an electronic copy of the Quality Control Plan (QCP) to the COR for joint COR and CO approval, within 30 days after contract award.

2.3 Quality Assurance.

The Government will periodically evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received in accordance with this PWS. The Government will receive and investigate all customer complaints. The CO will make a final determination of the validity of customer complaints in the even of any dispute.

Section 3

3.0 Government Furnished Equipment.

There is no Government Furnished Equipment being provided to the Contractor for use.

3.1 Contractor Equipment.

The Contractor shall furnish to COR and CEV a list of equipment which will be used to maintain facilities as required herein. Contractor's equipment shall include meter or gauge to accurately determine quantity of waste removed. The Contractor shall be equipped to remove and replace all covers and reseal as necessary.

Contractor's equipment and materials shall be sufficient to complete the work specified. Equipment shall include any necessary sampling/testing materials, hoses, couplings, pumping capacity, storage capacity, workable and recordable gauges and necessary containers for all types of waste removal. Cleaning of sludge, dirt, gunk, etc. from the facilities shall be accomplished by vacuum removal or by manual shoveling or any other method required to completely remove all material to the satisfaction of CEV. To facilitate proper accounting of sand/sludge materials, the Contractor shall ensure these materials are properly placed in drums and properly manifested at the job site. Packaging of removed material and transportation over public highways shall be per U.S. Department Of Transportation regulations.

The Contractor shall furnish all hoses, pumps, etc. for flushing walls, coalescing plates and the interior components of the units, as necessary to achieve optimal operation once routine maintenance activities are completed. Water is available on location at most work sites and the Contractor may hook up to nearby hose bibs to obtain water for the execution of this Statement of Work. It is the Contractor’s responsibility to furnish all connectors and water transport and/or storage vehicles necessary to carry out the requirements as stated herein.

Expenses incurred by the Contractor because of unsatisfactory equipment or expenses incurred as a result of failure to notify COR within 10 calendar days shall not be reimbursed by the Government.

3.2 Hours of Operation

All on-site work performed under this contract shall be accomplished on weekdays, Monday through Friday, between the hours of 7:30 A.M EST. and 4:30 P.M EST with the exception of Federal Holidays listed in section 3.2.1or when base is officially closed by the direction of the Base Commander. However, Contractor may perform any work necessary to fulfill the requirements of this contract during any day, at any time, as may be necessary so long as this schedule has been approved by the Contracting Officer or the designated Contracting Officer’s Representative (COR) a minimum of three days in advance.

3.2.1 Federal Holidays

3.3 Contractor Personnel Qualifications and Environmental Consideration.

The Contractor and any sub-contractors shall be sufficiently qualified to perform the work as outlined within this PWS prior to quote submittal date and shall have and maintain all appropriate licenses and/or certifications necessary for the entire duration of this contract.

The Contractor shall possess all applicable licenses and/or certificates for the collection, transport, storage and disposal of wastes in accordance with local, state and federal laws and regulations. Proper placarding of vehicles shall be the Contractor's responsibility. All wastes shall be coordinated and manifested through the HARB Civil Engineering Office Environmental Flight (CEV). The Contractor shall notify the COR 72 hours in advance of their intended schedule of work and ensure authorized individuals will be available to sign the manifest upon completion of the day’s work. Refer to subsequent sections within this Statement of Work for additional environmental compliance and protection standards to include Exhibit B, Environment Protection Specifications.

3.3.1 Environmental Protection Specification

Contractor shall be in compliance with Exhibit B, Environmental Protection Specifications.

3.3.2 Contractor Personnel

The contractor shall provide an initial list of all employees working under this contract within 10 days after contract award. The contractor shall also provide the names and positions of all new/additional personnel that will be employed under this contract within two (2) workdays of start of their employment. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, general well‐ being, safety, security, or operational mission of the installation and its population. If at any time during the performance of this contract the contracting officer finds it to be in the best interest of the Government, the CO may order the removal of any contractor personnel from further performance under this contract for reasons to include but not limited to: poor moral character, unethical conduct, security reasons, unsatisfactory job performance, or for the violation of installation regulations. The contractor will bear all costs associated with such removal including the cost for replacement of any personnel removed.

3.3.3 Drug, Tobacco, and Alcohol Use Policy.

The contractor and its employees shall comply with the Air Force smoking policy as described in AFI 40‐102, Tobacco Free Living, and current local policies. The contractor shall ensure all employees comply with FAR Clause 52.223‐6, Drug‐Free Workplace. Contractor personnel shall not consume alcohol at any time during duty hours or within eight hours of assuming duties.

Contractor personnel shall not consume medication which may affect their ability to conduct their job in a safe and effective manner.

3.4 Site Visit

All prospective offerors are highly encouraged to attend the scheduled site visit. The date and time for the site visit, along with additional instructions, has been provided as a separate document in the solicitation package.

In order to obtain access to the installation, prospective offerors shall provide the name of the company and the name of the individual representing the company to the Contracting Officer. This information must be provided no later than three (3) calendar days prior to the scheduled site visit.

3.5 Security

Homestead ARB is a closed facility. Entrance to the base is controlled and security is enforced. To facilitate entrance to the base and work site, the Contractor shall be required to furnish a list of their service personnel and/or any subcontractor personnel to include the employee’s name, social security number and citizenship (U.S. or legal alien) and vehicle registration number, make, model, color and year of vehicle.

The information noted above shall be provided to the HARB Contracting Officer within (five) 5 days prior to commencing work. Any additions or deletions to this listing shall be provided two (2) business days prior to any service performance to ensure prompt access to the base work site.

After processing and receiving access approval, the Contractor shall ensure that all employees, subcontractors, and other support personnel receive a temporary “Visitors Pass” from Security Forces. Once personnel have properly registered for base access, the Contractor shall ensure that said personnel remain within the designated work limits as defined by the contract representative. Individual personnel and each vehicle will be given a pass valid for the project duration. Passes are required to be carried on the person and within the vehicle at all times while on the installation. The pass is to be surrendered at contract termination or completion.

HARB Security Forces reserves the right to check all personnel and vehicles entering or exiting any military, federal and/or state installation or facility. Therefore, compliance with the requirements will minimize any delays in gaining access to the work site. The Contractor is cautioned that any delays encountered or cost incurred due to noncompliance with these requirements will not be the responsibility of the Government.

3.6 Fire Protection

The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with all applicable local, state and federal codes and regulations.

3.7 Safety

All work shall be accomplished in accordance with OSHA 29 CFR 1910, OSHA 29 CFR 1926 and applicable AFOSH 91-501, AFOSH 91-66, and any other applicable AFOSH Standards. Additionally, the Contractor shall conform to any restrictions as may be outlined by the Base Safety Officer. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA 29 CFR 1910, OSHA 29 CFR 1926 and applicable AFOSH Standards.

3.8 Mishaps Reporting.

The Contractor shall ensure the Safety Office, COR, and CO are notified of mishaps. The contractor shall provide a written report within 24 hours with pertinent facts to the COR regarding mishaps involving government personnel or property. The contractor’s report shall contain all available facts relating to any damage to Government property and/or injury to any personnel. When a major mishap involving government property occurs, the contractor shall immediately secure the accident scene and the damaged item or wreckage until released by the accident investigative authority as designated by the Wing Safety Office or Quality Assurance. If the government elects to investigate an accident, the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

3.9 Safeguarding.

The contractor shall be responsible for safeguarding all government facilities and property that they use at all times.

Exhibit A

DEFINITIONS

The following definitions apply to this Statement of Work.

AFOSH Standards - Air Force Operational Safety And Health Standards

CEV – Civil Engineering Environmental Flight

Coalescing Plate - layered plates stacked vertically and/or horizontally, designed to trap oil particles and sludge to facilitate separation.

COR- Contracting Officer Representative

OSHA - Occupational Safety And Health Administration

Separator - a generic term given to a number of different types of apparatuses which are utilized to remove oils, fuels, solvents and sludge from the liquid waste stream that would otherwise enter either the storm sewer or sanitary sewer systems.

TCLP – Toxic Characteristic Leaching Procedure

DERM - Miami-Dade County Department of Environmental Protection

Exhibit B

ENVIRONMENTAL PROTECTION SPECIFICATION

1. GENERAL: The work covered by this section consists of furnishing all labor, materials and equipment and performing all work required for the prevention of environmental pollution during and as the result of construction operations under this contract except for those measures set forth in other technical provisions or specifications of this contract. For the purpose of this statement, environmental pollution is defined as the presence of chemical, physical, radiological or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balance of importance to human life; affect other species of importance to man; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water and land, and involves noise, solid waste management and management of radiant energy and radioactive materials, as well as pollutants or hazardous materials.

In order to prevent and to provide for abatement and control of any environmental pollution arising from the activities of the Contractor and any subcontractors in the performance of this contract, they shall comply with the applicable local, state and federal laws, regulations and standards concerning environmental pollution control and abatement, in effect on the date of issue of the invitation for bids. The Contractor shall be responsible for payment of any fines and penalties levied against Homestead ARB as the result of regulatory enforcement actions that are attributable to the actions of the Contractor and any subcontractors.

The Contractor shall ensure all employees and subcontractors are aware of the installation Environmental Management System by complying with this Environmental Protection Specification. The installation Environmental Management System (EMS) policy statement is available upon request from the Contracting Officer.

2. GREEN (AFFIRMATIVE) PROCUREMENT: In order to comply with the green procurement requirements of Section 6007 of the Resource Conservation and Recovery Act (RCRA), and Executive Order 13834, Efficient Federal Operations, issued by President Trump in 2018. The Contractor shall use recycled and recovered materials and products identified in the USEPA's Comprehensive Procurement Guidelines (CPG) and biobased products listed on the USDA Bio Preferred website, See https://sftool.gov/greenprocurement/green-products/1/construction-materials/0 and https://biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml The Government requires the use of the following materials/products as cited by item(s):

Green Procurement Program (GPP) Item ___ None_________________________________________________________ Other materials to include biobased and products not listed, but commonly used in industry outside of the government, shall also be considered. Material and product submittals for all recycled content items shall list the recycled and recovered materials used and the percentage content listed. [In accordance with FAR 52.223-9, if the requirement exceeds $150,000, the Contractor shall provide the Contracting Officer a certification with the percentage estimate(s) of the total recovered material(s) used in contract performance, including, if applicable, the percentage of postconsumer material(s) content(s). This certification shall be provided to the Contracting Officer after final inspection, but prior to final payment.]

3. PROTECTION OF LAND (SOIL) RESOURCES AND SITE RESTORATION: It is intended that land resources be preserved in its present condition or be restored to the original condition which existed at the commencement of work.

3.1. The Contractor shall confine his work activities to areas defined by the specifications and/or drawings and to areas authorized by the Contracting Officer for other operations needed for the Contractor’s performance.

3.2. Any trees, vegetation, or other landscape feature scarred or damaged by the Contractor’s equipment or operations shall be restored to its original condition at the Contractor’s expense. The Contracting Officer, in consultation with the Environmental Flight, shall approve what manner of restoration shall be used, and whether damaged trees shall be treated and healed or removed and disposed of under requirements for clearing and grubbing.

3.3. The Contractor shall obliterate all signs of temporary construction facilities such as haul roads, work areas, structures, foundations of temporary structures, stockpiles of excess waste, excavated or fill materials, construction debris or any other vestiges of construction resulting from this contract as directed by the Contracting Officer in consultation with the Environmental Flight.

4. PROTECTION OF WATER RESOURCES: The Contractor shall not pollute any waters of the United States (as defined in the Federal Water Pollution Control Act 33 U.S.C. 1251) with fuels, oils, bitumens, calcium chloride, painting materials, acids or other materials deemed hazardous per local, state and/or federal regulations. The Contractor shall implement Best Management Practices (BMPs) for any activity that disturbs or breaks the topsoil in order to control storm water runoff and erosion during construction, and shall stabilize the site after construction.

4.1. Erosion and Sedimentation Control Plan and Storm Water Pollution Prevention Plan (hereafter “the Plan”): All measures, techniques and BMPs that the Contractor intends to use to protect water resources and control storm water runoff and erosion shall be set forth in the Plan and submitted for approval before groundbreaking activities begin. If required, the Plan shall also be submitted to the South Florida Water Management District for State approval. The Plan shall contain the following information. [Author to check all that apply].

__X__ Plan is not required because erosion control does not apply to this project.

_____ This project shall comply with National Pollutant Discharge Elimination System (NPDES) for regulated construction sites (1-acre or more) in the State of Florida. Provide the Name and signature of a storm water professional that is authorized to sign a storm water plan for a NPDES to prepare the Plan and oversee the implementation the Plan. This includes the opening and closing of all permits and all related reporting activities.

_____ Name and signature of the Contractor personal to prepare the Plan and oversee the implementation the Plan.

_____ Site narrative which characterizes the construction site and activities that disturbs soil and groundcover.

_____ Description of the pollution prevention and storm water runoff and erosion control measures and BMPs to be implemented.

_____ Description of the source control and housekeeping BMPs.

_____ Description of the interim and permanent stabilization practices.

_____ Implementation schedule for the activities described.

_____ Site map showing site boundary, perimeter of control areas and construction areas, location of BMPs and map legend/index.

4.2. Storm Water Site Log (hereafter “the Log”). The Contractor shall submit a written Log for the duration of the project and readily available for review by the Contracting Officer or designated representative, and to be submitted at closeout of the contract. The following entries must be contained within the Log. [Author to check all that apply].

__X__ Plan is not required because erosion control does not apply to this project.

_____ Name and final signature of the qualified storm water professional that kept the Log.

_____ Name and final signature of the Contractor personal that kept the Log.

_____ Dates of the beginning and end of soil disturbance.

_____ Dates of when control areas are activated and disassembled and cleaned up to a restorative state.

_____ Dates when runoff and erosion control BMPs were installed or implemented and an indication as to whether an inspection schedule is established to monitor its state and condition.

_____ Dates of significant rain events (time, duration, intensity) and a description of observations of the effectiveness of the storm water control site plan to handle the event.

_____ The inspection schedule and results of inspections conducted established for any BMP. Note any pertinent findings and response actions, if required.

_____ Certification by the log maintainer that the affected site area has been stabilized post construction, and that all remaining storm water control measures have been upgraded to their final design configuration and all construction site control areas have been removed and returned to their final stabilization state.

4.3. Source Control, Housekeeping Requirements and Sanitary Sewers: The Contractor must establish control areas for construction activities that have a potential to introduce pollutants and contaminants into storm water runoff and sanitary sewer systems. If necessary, combine or co-locate control areas, or, if it is not practical to establish control areas, establish site specific work practices. The following specifics shall be adhered to:

4.3.1. Store pollutants and other construction materials in a location and/or manner to prevent runoff into storm water systems. Volatiles, including paint and solvents, shall require secondary containment storage areas.

4.3.2. Clear construction site daily of trash, including organic debris, packaging materials, scrap, surplus building material and domestic waste.

4.3.3. Store material on pallets and provide a covering or shelter for soluble materials to prevent storm water exposure.

4.3.4. Inspect storage facilities at least weakly and after each major rain event.

4.3.5. Designate temporary areas for concrete truck/mixer washouts in a location away from storm water runoff. Hardened concrete shall be disposed of off-site.

4.3.6. Designate vehicle refueling area in a location away from storm water runoff; perform vehicle refueling within a secondary containment area where practical.

4.3.7. On-site maintenance of construction equipment shall be limited to emergencies and small-scale routine procedures, and shall be conducted away from storm water runoff Major maintenance operations shall be performed off-site.

4.3.8. Clean equipment prior to leaving the construction area.

4.3.9. Wash waters and wastes shall be processed, filtered, ponded and/or effectively treated in a manner approved by the Environmental Flight prior to its release into any body of water or the sanitary sewer system.

4.3.10. No pollutant or construction materials shall be disposed or discharged into the storm water systems or sanitary sewer systems, including but not limited to emulsifiers (such as soaps and detergents), industrial and household cleaners, trisodium phosphate, boiler treatments and any other material containing phosphorous.

5. AIR POLLUTION CONTROL

5.1. No open burning shall be allowed under any circumstances.

5.2. No Class I ozone depleting substances shall be used by the Contractor without specific written permission from the Contracting Officer, in consultation with the Environmental Flight, including Halons, Chlorofluorocarbons, 1,1,1-Trichloroethane and Trichloroethylene.

5.3. The Contractor shall not cause, let, suffer, allow or permit the discharge of air pollutants which cause or contribute to an objectionable odor.

5.4. The Contractor shall not cause, let, suffer, allow or permit the emissions or unconfined particulate matter from any activity, including vehicular movement and spray-gun painting; transportation of materials; construction; alteration; demolition; or industrially related activities.

6. REFUELING OPERATIONS AND FUEL STORAGE

6.1. All portable fuel containers shall be UL-listed for the purpose and be stored when not in use in an approved hazardous material cabinet in an approved location. [The Contractor shall submit the location for approval.]

6.2. Any fuel tank 55 gallons or more stored on-site shall either be double-walled or have secondary containment and comply with all local, state and federal regulations for containment systems. Ref: 40 CFR 112.8 (c) (ii). [The Contractor shall submit the container for approval.] Secondary containment systems must meet the following criteria:

6.2.1. Capable of 110% of the capacity of the largest single compartment plus six inches of rainfall.

6.2.2. An automatic/spring-closing drain valve, locked in the closed position and requires the operator to manually keep the drain valve open during draining operations.

6.2.3. Water shall be drained from the secondary containment system only after visual inspection and after all visible product sheen has been absorbed / removed. All visual inspections and discharges shall be logged and the log shall be made available for inspection upon request of the contracting officer / site inspector.

6.3. Refueling tank vehicles with a capacity over 25-gallons must comply with all local, state and federal regulations for containment systems. [The Contractor shall submit the container for approval.]

6.4. General requirements for on-base refueling operations:

6.4.1. All fuel spills will be immediately reported to the Base Fire Department and Environmental Engineering Flight.

6.4.2. Appropriate spill response equipment will be located adjacent to refueling operations.

6.4.3. Spill containment shall be located to provide protection of the ground surface at the tank nozzle and the fill port.

6.4.4. Whenever possible, locate all refueling operations on a paved surface and away from storm drainage structures.

6.4.5. Ensure a competent person is at the dispensing nozzle during all filling operations.

6.4.6. The dispensing nozzle shall be listed as self-closing without a hold-open clip.

6.4.7. No smoking within 25 feet of refueling operations.

6.4.8. All deliveries shall be made in adequately lighted areas during normal business hours, if possible.

6.4.9. The tank vehicle shall have flashing lights in operation while dispensing.

6.4.10. Each tank being filled shall have adequate expansion space.

6.4.11. A serviceable and unobstructed extinguisher shall be in place.

6.4.12. Proper safety distance shall be maintained between fuel trucks, vehicles and buildings.

6.4.13. Stop all refueling operations during electrical storms within 5 miles.

6.4.14. Free falling fuel is prohibited.

6.4.15. The contractor shall have its own distinct Spill Prevention, Control, and Countermeasure (SPCC) Plan for any on-site contractor-owned aboveground Storage Tank (AST) exceeding 1,320 gallons.

7. FISH AND WILDLIFE: The Contractor shall not interfere, alter water flows, or disturb the native habitat for any fish and wildlife areas designated by the Environmental Flight.

8. HAZARDOUS MATERIALS:

8.1. A hazardous material (Hazmat) is defined as any item that is:

8.1.1. A health hazard or physical hazard as defined in 29 CFR 1910.1200©, the OSHA Hazard Communication (HAZCOM) Standard.

8.1.2. Regulated in its disposal by EPA under 40 CFR

8.1.3. Defined by DOT regulations under 49 CFR

8.1.4. Defined by the Dangerous Goods Regulations of the International Air Transport Association.

8.1.5. Covered under the Emergency Planning and Community Right-to-Know Act (EPCRA) reporting requirement

8.2. The Contractor shall establish a Hazmat storage and distribution system. Prior to bringing any Hazmat on base, the Contractor shall:

8.2.1. Inventory all Hazmats required to support the contract and submit for approval: (1) two copies of the most current Safety Data Sheet (SDS) and (2) a listing all Hazmats and approximate quantities to be used using the 482d MSG/SGPB Bioenvironmental Engineering Services Chemical and Radiological Material Tracking Form for Contractors Working on Homestead ARB.

8.2.2. Designate and maintain a Hazmat storage and issue location with flammable/corrosive material storage lockers (or lockers that are chemically inert to the Hazmat as well as impervious to absorption).

8.2.3. Provide all Contractor employees with Hazmat training and all necessary personal protective equipment. The Contracting Officer may request proof of employee training.

8.3. While Hazmats are on base, the Contractor shall follow all hazardous material laws as they pertain to the Contractors’ workforce and abide by the following best management practices:

8.3.1. Maintain a tracking report for Hazmats issued and quantities used and [make available for inspection upon request of the Contracting Officer.] [submit monthly reports of Hazmats delivered and removed].

8.3.2. Keep SDSs on site and available to employees as required by OSHA and make available for inspection upon request of the Contracting Officer.

8.3.3. Segregate incompatible materials at all times.

8.3.4. Keep work and storage areas free from drips and spills by use of drop cloths or tarpaulins.

8.3.5. Close all containers when not in use and return to a proper storage area when no longer used or at the end of the workday.

8.3.6. The Contractor shall provide certification that all unused Hazmats have been inventoried and removed from HARB before the contract can be said to be complete or before the expiration date of the Hazmat.

9. NON-HAZARDOUS WASTE SPILLS: The Contractor shall be responsible for the cleanup and disposal of all spilled regulated and unregulated materials, including materials used to contain and absorb the spill. Applicable spills shall be managed IAW the latest Homestead HAZMAT plan.

10. HAZARDOUS WASTES AND SPILLS: This section includes the handling of all hazardous waste (HW) as generated by the Contractor or encountered by the Contractor during the course of the contract.

10.1. “Contractor HW” is defined as any waste resulting from Contractor use of Hazmats and Contractor activities resulting in spills or leaks which can be defined as HW[footnoteRef:1]. The Contractor shall be fully responsible for immediately reporting any Hazmat spill incident to the base Fire Department, Environmental Flight, and Base Civil Engineering. The Contractor shall be liable for containment and environmental clean up and disposal of all Contractor HW, or release of Contractor HW per the Hazardous Material Emergency Planning and Response and Oil Spill Facility Response Plan (HAZMAT Plan) for Homestead Air Reserve Base (available from the base Environmental Flight). The following checked items shall be submitted only if HW is transported: [1: Including Polychlorinated Biphenyls (PCBs). Electrical equipment and hydraulic machinery manufactured prior to 1980 are suspected to contain Polychlorinated Biphenyls (PCBs). Items that do not contain polychlorinated biphenyls (PCBs) are generally marked by the manufacturer with the words "No PCBs". Items not so marked shall be considered to contain PCBs and are subject to HW procedures in the event of a spill or leak. If the Contractor suspects any item contains PCBs, the contractor shall stop work and immediately notify the HARB Environmental Flight and Contracting Officer.

· A copy of the Contractor’s registration and EPA ID number.

· The HW transporter's name and copy of its license or permit to transport HW.

· The Treatment, Storage, And Disposal Facilities’ name and copy of its license, permit or interim status from EPA to receive HW.

10.2. “Government HW” is defined as all pre-existing HW encountered at the job site. This waste shall remain the property of the government and disposal shall be by the government, unless directed otherwise by the Contracting Officer at Government expense[footnoteRef:2]. [2: Including Universal Waste. Florescent light tubes, batteries, and mercury containing devices will be managed by the Recycling Center. ]

10.3. The Contractor shall notify the Contracting Officer and the Environmental Flight before any activity that is expected to generate HW and when any HW generation commences or changes characteristics. The Contracting Officer may direct the Contractor to change waste disposal procedures based on recommendations from the Environmental Flight.

10.4. HW accumulation points (HWAPs) are permitted by the EPA under 40 CFR 262.34, however, local authorization is required prior to establishing such a site. Local authorization for HARB is obtained through the Contracting Officer after a joint review conducted by the Environmental Flight, Bio-Environmental Engineering Services, the Safety Office and the Fire Department. At that time, the contractor will be provided with specific requirements and conditions. The following generic requirements for HWAPs are provided for bidding purposes, and, if no other specific guidance is provided, shall be considered contractual:

10.4.1. HWAPs are to be sited in close proximity to the point where a waste stream is generated. The proposed HWAP and its actual location must be reviewed and approved by the Contracting Officer in consultation with the Environmental Flight, prior to establishing the site.

10.4.2. At a minimum, the HWAP will be identified with a sign of no less than 1-inch upper-case lettering denoting “HAZARDOUS WASTE”, “HAZARDOUS WASTE ACCUMULATION POINT” or equivalent. The site needs to be clearly distinguishable from other areas and must be designed to preclude people from unknowingly entering the location and to reduce unauthorized entry as much as possible. The use of additional signs, pylons, ropes, floor markings, fencing, etc. may be used to more clearly define the HWAP location.

10.4.3. Containers holding liquid HW must be stored on secondary containment pallets to preclude spreading leaks and spills. The pallets will be installed prior to collecting liquid waste.

10.4.4. An existing HWAP is solely for the specified function and waste streams covered by the original approval. Waste from other functions and new waste streams will not be added to HWAP containers without prior written approval from the Contracting Officer, in consultation with the Environmental Flight.

10.4.5. All HWAPs are subject to regulator inspection.

10.4.6. A suitable response kit will be located within reasonable proximity to the HWAP (i.e. line of sight). Also required is access to a telephone and a list of emergency telephone numbers. All spills will be reported to the Base Fire Department at 7117 and the Environmental Flight.

10.4.7. The use of applicable personal protective equipment (PPE), consistent with what is required when handling individual HW as defined on the SDS.

10.4.8. Different HW will not be mixed in the same container as this may cause a dangerous reaction.

10.4.9. A primary and alternate manager will be appointed for the HWAPs. These assignments will be made by letter of designation signed by the Contractor’s senior site manager or senior construction representative, as applicable. Three copies of the letter shall be submitted to the Contracting Officer.

10.4.10. All HWAP managers and alternates must have received initial Hazardous Waste Management training prior to assuming their HWAP management duties. Annual refresher training is required for all managers.

10.4.11. Supervisors and HWAP managers are responsible for ensuring that all assigned personnel are sufficiently trained in accordance with 29 CFR 1910.120 prior to handling or storing hazardous waste.

10.4.12. Training records are subject to regulator inspection. Training records will be retained for no less than 3 years after a person leaves or is no longer handling HW, in accordance with 40 CFR 264.14.

10.4.13. The HWAP manager will post a checklist on-site covering day-to-day operations. Specific to the particular location, this checklist highlights routine procedures the Contractor follows handling its HW.

10.4.14. The HWAP manager will develop a checklist covering the manager’s weekly inspection of the HWAP and submit it to the Contracting Officer for approval. The manager files the original for 3 years, in accordance with 40 CFR 264.14.

10.4.15. The HWAP manager will conduct an informal HWAP inspection on a daily basis. The weekly checklist may be used for this purpose.

10.4.16. HWAP managers will maintain container tracking logs. The log will include container number, the HWAP location, brief description of the waste stream, fill date (the date the container was filled to its authorized capacity), close date (date container reaches its maximum allowable storage time, which for a HWAP is one year), date transferred (the date the container was picked up at the HWAP for disposal) and shipping (TSDF) location.

10.4.17. HW containers will not be stored longer than 1 year regardless of how much unused space the container may possess.

10.4.18. Drums and containers used for storing HW shall be in conformance with Department of Transportation (49 CFR)…