Attachment 2 PWS - Annex F - Rucker Grounds Maintenance.docx

ANNEX F

Cantonment Grounds Maintenance Performance Work Statement (PWS) Fort Rucker, Alabama

(JUNE 2020)

Contents

ANNEX F

Common Levels of Support 404 Cantonment Grounds Maintenance Fort Rucker, Alabama

DPW Fort Rucker, Alabama ANNEX F-3 JUNE 2020 Cantonment Grounds Maintenance

1.0 General Information.

1.1 Overview. The Contractor shall inspect, service and maintain grounds at Fort Rucker, Al. The work shall include:

· scheduling and performance of mowing and trimming;

· leaf and debris removal;

· policing of areas;

· Shrub, bush and tree pruning

· and may also include other associated work such as fertilizer and lime application and

· special event grass cutting as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

The Contractor shall provide all equipment and personnel necessary to maintain the grounds to the standards specified herein.

2.0 Description of Services.

2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds) and Unimproved Grounds.

· The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included, and covered by this contract, in support of mission requirements for users, residents, and visitors.

· The Contractor shall Maintain grass height IAW Paragraph 3.0, Work Capability Levels.

· All work shall be performed by personnel qualified in accordance with (IAW) applicable laws and regulations.

· Contractor may be required to plant and / or replace trees and or shrubs.

· Plants selected for planting should be nursery grown, vigorous and free of pests and diseases.

· Trees and shrubs should conform to the American Standard for Nursery Stock (ANSI Z60.1-2014).

· Trees and shrubs shall be selected based on correct USDA Plant Hardiness Zones for plants adaptable to the geographic region web link: https://planthardiness.ars.usda.gov/PHZMWeb/.

· Current on-the-ground conditions in some locations may not always represent the expected outcome as identified in this ANNEX.

· Additional effort will be needed at these locations to normalize existing conditions on the first cutting.

· On-the-ground conditions are not static and will depend on weather, and time of year contract is awarded.

· Contractor shall perform due diligence prior to submitting bid.

2.2 Service High Visibility Areas (Improved Grounds). Developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include

· mowing grass,

· edging and trimming grass,

· removing grass trimmings from paved areas,

· applying fertilizer and/or lime as ordered,

· mowing athletic fields,

· removing leaves as ordered,

· removing grass from cracks in sidewalks and pavements,

· and litter control.

2.2.1 Mowing. High Visibility Areas, approximately 905 acres, are indicated in the Installation Grounds Maps referenced in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services. The Contractor shall:

· remove trash, litter, tree limbs (less than 4 inches in diameter), debris, etc., prior to each mowing.

· Roadways shall be cut from the road edge to the tree line.

· Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed.

· The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area.

· Grass to be maintained IAW Paragraph 3.0, Work Capability Levels.

· The contractor shall bag and remove all grass clippings, each cutting, from the “CDC and Chapel Complex”, “Soldier-On Field” and “New Chapel”, “Parade Field” and “Veteran’s Park and Museum”, as identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

All grass cutting operations performed on the parade fields are defined in the drawings referenced in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.2.2 Edging. Edging shall be performed concurrently with each mowing.

· The Contractor shall edge to present a neat appearance.

· Edging responsibilities shall include, but not be limited to sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds.

· Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints.

· The use of post-emergent herbicides by the Contractor, for edging purposes, is limited to grass in cracks and shall not be used to edge the entire area.

· The Contractor shall collect and dispose of all edging debris the same day edging is performed and may be disposed of at the barrow site located on Fort Rucker main post.

2.2.3 Trimming. Trimming shall be performed concurrently with each mowing.

· The Contractor shall, in conjunction with grass cutting, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass.

· The contractor shall also remove (cut) any small trees less than 4 inches in diameter and saplings, vines and any vegetation that is growing in, on and/or through fences and cable barriers.

· The use of herbicides by the Contractor shall be limited to the post perimeter fence line and for use in preventing grass growth on sidewalks.

· The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed and may be disposed at the barrow site located on Fort Rucker main post.

· The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant is damaged by trimming and dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government.

· The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs.

· Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.2.5 Seeding and Sodding. N/A

2.2.6 Maintain Flower Beds N/A.

2.2.7 Weed Control N/A.

2.2.8 Remove Debris, Leaves, and Litter. Debris and Litter patrol shall be performed concurrently with each mowing. The Contractor’s responsibilities shall include, but not be limited to:

· the removal and disposal of all natural debris, (e.g., tree limbs less than 4 inches in diameter, rodent habitats, etc.) litter, and trash.

· Leaves shall be removed from High Visibility Areas (Improved Areas), as ordered, along with organic debris such as, grass clippings, tree trimmings, and pine straw.

· Natural debris such as tree limbs, grass clippings, brush, leaves, and other organic waste shall be disposed of at the barrow site located on Fort Rucker main post.

· Trash such as glass, bottles, cans, paper and such shall be deposited off the Installation the same day it is collected.

2.2.9 Service/Maintain Trees – Crepe Myrtle. The Contractor shall service all Crape Myrtles identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.2.9.1 Perform Mechanical Tree Spading and Transplanting N/A.

2.2.9.2 Tree Mulching N/A.

2.2.9.3 Tree Fertilization N/A.

2.2.9.4 Tree Pruning – Crepe Myrtle. During December of each year, the Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, shoots and remove all associated debris. Pruning shall be accomplished IAW

· ANSI A300 (Part 1)-2017, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and

· ANSI Z133-2017, Arboricultural Operations - Safety Requirements, or the most current approved update and

· ANSI A300, Tree, Shrub and Other Woody Plant Management – Standard Practices (Pruning), or the most current approved update and

· ANSI Third Edition, Best Management Practices – Tree Pruning -2019 and

· National Arborist Association standards.

· General location and count of Crape Myrtles is identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

· Natural debris such as tree limbs, clippings, brush, leaves, and other organic waste may be disposed of at the barrow site located on Fort Rucker main post.

2.2.9.5 Tree Removal and Replacement N/A.

2.2.9.5.1 Emergency Tree Removal N/A.

2.2.10 Hedge and Shrub Maintenance.

2.2.10.1 Hedge and Shrub Mulching N/A.

2.2.10.2 Hedge and Shrub Fertilization N/A.

2.2.10.3 Hedge and, Shrub Pruning. The Contractor shall maintain and prune hedges and shrubs.

· Hedge and Shrubs shall be pruned, and or trimmed, to maintain a minimum twelve (12) inch clearance from buildings, sidewalks or other obstructions.

· Hedges and shrubs shall be free of dead limbs.

· The Contractor shall remove all vines, weeds, dead limbs or bushes that have encroached into the area surrounding the original shrubs.

· Pruning of hedges and shrubs shall be once in June and once in September.

· Pruning shall be performed IAW Paragraph 3.0, Work Capability Levels.

· All clippings, branches and debris resulting from hedge and shrub trimming and pruning shall be removed the same day work is accomplished and may be disposed of at the barrow site located on Fort Rucker main post.

· General location and count of shrubs is identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.2.11 Irrigation N/A.

2.2.12 Service/Maintain Xeriscape Areas N/A.

2.2.13 Athletic Fields Grounds Maintenance. The Contractor shall mow athletic fields, including baseball, softball, multi-purpose and other recreational/athletic fields as identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.2.14 Special Services. The Contractor shall provide additional services as necessary due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses.

· The Contractor shall provide extra labor and equipment to service pre-identified locations within the High Visibility (Improved Areas) and Common Areas (Semi-Improved Areas), beyond the normal scheduled grounds maintenance.

· The COR/ACOR will notify the Contractor of special service requirements NLT forty-eight (48) hours prior to the event.

· The Contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

2.2.14.1 Upon receiving direction from the COR/ACOR, the Contractor shall complete work prior to the event. In the event the Contractor must deviate from their schedule to meet special event requirements, the Contractor shall do so at no additional cost to the Government. The Contractor shall be authorized/entitled one (1) additional duty day to return to their normal operations. Furthermore, the Contractor will not be held accountable for any unsatisfactory performance results, on a quality assurance inspection or complaint, due to KO-directed schedule change(s), until such point when the Contractor resumes normal operations.

2.2.15 NEW DoDD School on Red Cloud.

· School has 5 locations in the recess / play area that have commercial poured-in-placed rubber playground surfacing.

· Contractor shall take EXTREME care when cutting grass and edging at these 5 locations.

· Contractor shall NOT travel over, turn around on, or otherwise operate ANY grounds maintenance equipment on pour-in-place rubber playground surfacing.

2.3 Service Common Areas (Semi-Improved). Semi-Improved Grounds consist of land used for operational and maintenance purposes such as roadways and road shoulders and rail road track rights-of-way on main post. There are approximately 227 acres in this category and they are identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

· Trimming and debris removal shall be done concurrently with mowing.

· Roadways shall be cut and trimmed from the road edge to the tree line or fence line.

· Grass to be maintained IAW Paragraph 3.0, Work Capability Levels.

· Rail road rights-of-way shall have four scheduled applications of herbicide to eliminate any vegetation in the track ballast areas.

2.3.2 Trimming. See paragraph 2.2.3 Trimming, above.

· Grounds maintenance in this area shall consist of four (4) seasonally-timed herbicide applications of a glyphosate product.

· Applications shall be to track ballast averaging sixteen (16) feet in width along the length of all tracks identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

· The approximate number of acres to receive herbicide treatments is 4.5 acres, each application.

· These applications are designed to eliminate vegetation growing on the right-of-way ballast.

· Herbicides applications shall be made with ground application equipment as a liquid spray.

· The Contractor will determine the timing of applications and submit to the COR for approval 5 work days prior to application (Deliverable).

2.3.4.1 Herbicide Approval. All pesticides (including herbicides) used on the installation must be registered with the EPA and the applicable State of Alabama lead agency (ADEM) for the intended use. Products proposed for use on Fort Rucker must also be approved for use on Fort Rucker prior to purchase or transport onto the installation. The installation maintains an approved Pesticide Use Proposal (PUP) (TE 6, Approved Herbicides) that is updated annually. Glyphosate products on this list may be used without other approval excepting that of the COR. Requests to use a glyphosate product not currently listed on the Installation PUP shall be submitted in writing to the KO and COR. Such requests shall be accompanied by the product label and a Safety Data Sheet (formerly MSDS) for any product(s) proposed for use. Such requests will be passed to the Installation Pest Management Coordinator for action and approval. Formal approval is by the Command Pest Management Consultant (Army Environmental Center, Fort Sam Houston, TX) and can take 7-10 days.

2.3.4.2 Certification of Applicator Personnel. Contractor personnel selecting, mixing and/or applying herbicides used in the execution of this contract shall MEET THE CERTIFICATION REQUIREMENTS AS SPECIFIED IN AR 200-1 ENVIRONMENTAL PROTECTION AND ENHANCEMENT, AND DODI 4150.7 SECTION E3.3 REFERENCED THEREIN (at a minimum be State of Alabama certified in the operational category ROW (Right-of-Way Pest Control).

· Contractor’s shall submit all required federal, state, and local licenses and/or certifications as part of the solicitation to the KO or COR prior to any onset of chemical applications (Deliverable).

· Contractor shall also submit applicators resume containing his/her name, educational background, employment history, periods of employment, title, experience history (where, when, duties, level of responsibility, title), and employment status with this company.

2.3.4.3 Dispersal Equipment. Spray equipment shall be capable of rapid spray delivery and provide specialty low drift nozzles. All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer’s recommended rates and pressures. Equipment that has failed shall be repaired and/or replaced by the Contractor prior to initiation or resumption of operations.

2.3.4.4 Storage and disposal. Bulk pesticide storage on the installation is not permitted. Working stocks of the herbicide(s) to be used under this Contract shall be maintained in locked storage compartments carried on Contractor vehicles and shall be removed from the installation at the end of each work day. Disposal of empty pesticide containers shall be in accordance with applicable EPA, ADEM, and local regulations, laws, ordinances and policies.

2.3.4.5 Reporting. The Contractor shall maintain daily records of all herbicide applications including weather data and observations. The Contractor shall be responsible for reporting herbicide applications, surveillance inspections and accidental spill or discharge events as required by Fort Rucker’s NPDES permit. Specific reports required for each application under the specifications of this contract include completed USAACE Form 2740 Pest Management Maintenance Record; USAACE Form 2743 Pest Management Monitoring; and USAACE Form 2744 Pesticide Corrective Actions (if required as the result of an incident). Required forms and instruction timelines for completing and filing those forms are available at:

https://www.fortrucker-env.com/programs.aspx?cur=36

Completed forms shall be provided to the COR within 7 working days of completion of any applications.

2.3.4.6 Spill Prevention. A spill prevention and clean-up plan shall be submitted to the COR through the KO for approval prior to the onset of any pesticide applications.

· The Contractor is required to have a copy of the approved plan and appropriate spill containment and clean-up equipment and any required protective clothing and equipment required for clean-up on site during any transport, mixing or application activities.

· If any hazardous material gets on the ground, in a drain or in a waterway it must immediately be reported by dialing 911 and by calling Ms. Julie Majors, Fort Rucker DPW-ENRD, 334-255-1657.

· The contractor performing this work must have on hand (at the project site) SDS’s for all chemicals used as part of this project.

2.3.4.7 Results. Contractor shall inspect areas sprayed after 14 days to determine the effectiveness of the application.

· Effectiveness shall be determined based on all grass, weeds and other vegetation being dead or obviously dying in the area sprayed.

· Any areas that are not dead or dying shall be resprayed.

· After all vegetation has died, the dead vegetation shall be trimmed during the next scheduled cutting of area “B”, where the Rail Road track is located.

2.4 Service Fire Breaks and Ranges N/A.

2.5 Service Unimproved Areas. Undeveloped areas, grazing lands, forests, lakes, ponds, wetlands, and special natural areas: refuges, natural areas, forests and wildlife corridors where low levels of maintenance are acceptable and visibility is minimal.

· Specific unimproved areas that receive grounds maintenance are the perimeter fence line, portions of Lake Tholloco Dam and two capped landfills that total approximately 125 acres.

· Services provided for Unimproved Areas are identified in the Work Capability Levels table.

· Grass to be maintained IAW Paragraph 3.0, Work Capability Levels.

· The frequency of mowing Unimproved Areas is three times per year and areas are identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.5.1 Mowing Unimproved Areas:

· Mowing in unimproved areas is three times annually – once during the month of March, June and September.

· Roadways shall be cut from the road edge to the tree line.

· Unimproved areas shall be maintained IAW Paragraph 3.0, Work Capability Levels.

· Vegetation shall be trimmed around all obstacles in the area concurrently with each mowing.

2.5.2 Perimeter Fence Line / Cable Barrier, Old Landfill’s and Lake Tholocco Dam Maintenance.

2.5.2.1 Perimeter Fence Line / Cable Barrier.

· Work shall consist of the cutting / removal of grass, weeds, vines, trees (less than 4.0 inches in diameter at ground level), and all other vegetation on and/or around the fence or cable barrier to ground or pavement level within TWENTY (20) FEET on the exterior side and FIFTY (50) FEET on interior side of the fence or cable barrier.

· Where established tree lines are closer to the fence / cable barrier than the distance established above, then that distance shall be the limits of cut.

· The area shall be maintained IAW Paragraph 3.0, Work Capability Levels.

· Unless otherwise specified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services, removal shall be by mechanical means.

· Frequencies are identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.5.2.2 Lake Tholocco Dam.

· Work shall consist of the removal of grass, weeds, woody brush, saplings and other vegetation from water line to the banks and locations on the dam as designated and shown in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

· Removal of woody stems and saplings shall be to ground level and include all stems less than 2 inches in diameter.

· The area shall be maintained IAW Paragraph 3.0, Work Capability Levels.

· Unless otherwise specified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services, removal shall be by mechanical means.

· Frequencies are identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.5.2.3 Old Landfill’s.

Work shall consist of the removal of grass, weeds, trees (less than 4.0 inches in diameter at ground level), and all other vegetation on the site as designated and shown in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

· The area shall be maintained IAW Paragraph 3.0, Work Capability Levels.

· Unless otherwise specified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services, removal shall be by mechanical means.

· Frequencies are identified in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.5.2.4 Remove Debris, and Litter from the Grounds.

See paragraph 2.2.8 Remove Debris, Leaves, and Litter, above.

2.6 Service Specialized Locations N/A.

2.7 Other Special Services N/A.

2.7.1 Refuge and Nature Trail Maintenance N/A.

2.8 Special Equipment Requirements.

2.8.1 All rotary mowers used within High Visibility Areas (Improved grounds) shall be equipped with mulching blades and have discharges blocked.

2.8.2 All equipment used to perform grass mowing and leaf removal operations on High Visibility (Improved Grounds) Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on High Visibility Areas.

2.8.3 Contractor shall use appropriate equipment for current ground conditions and shall repair all damaged areas resulting from utilization of inappropriate equipment for current ground conditions.

2.8.4 The Contractor shall submit a complete equipment list including number, make, model, specifications and catalog cut sheets with the proposal, for information only (Deliverable).

2.9 Work Scheduling and Reporting.

2.9.1 Work Schedule. The Contractor shall arrange work to prevent interference with the normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects.

· Proposed work schedules shall be submitted for approval to the KO and COR monthly, at least five working days prior to the start of the schedule month, and shall indicate the proposed date of accomplishment of all required services by location (Deliverable).

· The KO and COR shall be notified at least two working days in advance of any changes to the scheduled date of any work requirements (Deliverable).

2.9.2 Status Reports. The Contractor shall prepare and provide, prior to 0900 on a daily basis, status reports for all mowing services required by the contract (Deliverable). The status reports shall be current (as of close of business the previous workday) and shall contain, at a minimum;

· the date the report was prepared;

· which areas (or portions of areas) were completed on the previous workday (by number and/or designation, as applicable);

· which areas (or portions of areas) have been completed in this cycle to date (by number and/or designation, as applicable);

· whether the Contractor is ahead or behind schedule and the amount thereof;

· and a statement by the Quality Control Manager verifying the accuracy of the report.

2.9.3 Coordination With customers: Contractor shall coordinate with appropriate “points of contact (POC)” at least one (1) day prior to schedule cutting to ensure that locked areas are accessible for cutting per approved schedules.

· DPW will provide a listing of POC’s, along with phone numbers, to the Contractor at post award meeting.

3.0 Work Capability Levels.

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