Attachment 1 PWS - Annex A - Rucker Grounds Maintenance.DOCX

ANNEX A

Overarching Performance Work Statement (PWS) Common Levels of Support 404 Fort Rucker, Alabama.

ANNEX A

Cantonment Grounds Maintenance Fort Rucker, Alabama

(JULY 2020)

Table of Contents

1.0 Introduction.

This is a non-personal services contract to provide cantonment grounds maintenance at Fort Rucker, Al.

· The Government will not exercise any supervision or control over the contract service providers.

· The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

· Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

· The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

Background.

The Mission of the U.S. Army Aviation Center of Excellence (USAACE) and Fort Rucker, a Training and Doctrine Command (TRADOC) Installation, is to train military, civilian, and international personnel in aviation and leadership skills; to develop the doctrine, training, leader development, organization, material, and soldiers for Army Aviation’s future war fighting requirements; manage available resources effectively and efficiently; and provide facilities and services in a safe environment with a superior quality of life.

Fort Rucker consists of approximately 91 square miles within Dale and Coffee counties in southeast Alabama. The nearest civilian community is Daleville, which is adjacent to the cantonment area on the southern boundary of the Installation. Fort Rucker is accessible by ground (via Highway 123, Highway 27, Highway 84, Highway 85, Highway 134, Highway 231, Highway 248, Highway 249, Andrews Avenue and Rucker Blvd), and by air (via Dothan Airport). Freight access is also available via railway.

Fort Rucker consists of 63,038 acres (57,772 acres within the Fort Rucker boundaries, 3,600 acres owned outside the Installation, and 1,666 acres leased outside the Installation). There are approximately 863 buildings and 120 training and testing facilities located on Fort Rucker.

Fort Rucker supports a daytime population of about 13,885, including about 5,800 people in uniform, 7,600 civilian and contract employees, and about 3,300 military Family member residents. Approximately 6,500 students attend training, education, and professional development courses at the Installation each year. The installation supports more than 67,000 active duty dependents and retired military personnel and dependents.

Objectives:

· The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Paragraph 7, Related Documents.

· The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

· The Contractor shall determine the best and most cost effective ways to fulfill cantonment grounds maintenance at Fort Rucker, Al., all component needs, emphasizing innovation and commercial best practices.

· Current on-the-ground conditions in some locations may not always represent the expected outcome as identified in the PWS.

· Additional effort will be needed at these locations to normalize existing conditions on the first cutting.

· On-the-ground conditions are not static and will depend on weather, and time of year contract is awarded.

· Contractor shall perform due diligence prior to submitting bid.

Climatic Conditions.

Fort Rucker is located on gently rolling terrain with elevations averaging between 200 and 300 feet above mean sea level. Average monthly temperature ranges from 52 Fº to 79 Fº, with an overall average temperature of 67 Fº. The extreme temperatures range from an average low of 40 Fº in the winter to an average high of 91 Fº in the summer. The average annual precipitation is 50 inches. TE 4, Historical Temperature and Rain Fall Data” is a listing of the historical temperature and rainfall data from 1954 to 12DEC2018.

Hurricane season for Fort Rucker and the rest of the Gulf Coast lasts from June through November each year, with the peak being from mid-August through late October. Between the years 1900 to 2019, approximately ten hurricanes have made a direct hit in Alabama. Out of these ten hurricanes, three were Category 3 or higher.

1.4 Facility Access N/A.

1.5 Traffic Flow N/A.

1.6 Drainage N/A.

1.7 Restoration of Landscape Damage.

Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression N/A.

1.9 Utility Locations N/A.

1.10 Excavation Permits N/A.

See Paragraph 5.0 for Common Levels of Support 404, Fort Rucker, Al., Cantonment Grounds Maintenance.

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Transition (Phase In/Phase Out).

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor (Deliverable1).

· The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

· The Contractor shall commence all operations required by this PWS as of the first day of the contract period.

· Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.2.2 Phase-out.

During the 30 business day transition period immediately prior to the end of the contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract.

· The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

2.2.3 Place of Performance, Period of Performance and Hours of Operation.

2.2.3.1 Place of Performance.

The work to be performed under this contract will be performed at Fort Rucker, Al., at the locations listed in TE 3, Grounds Maintenance Inventory and Grounds Maintenance Services.

2.2.3.2 Period of Performance (PoP).

The PoP consists of FIVE (5) years. The PoP is as follows:

2.2.3.3 Hours of Operation.

The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

· The Contractor shall conduct business during regular hours.

2.2.3.4 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday or a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any mutually satisfactory day.

2.2.3.5 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather (Deliverable2). The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.6 N/A.

2.2.3.7 Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident (Deliverable3).

· The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

· There are no emergency medical treatment facilities located on Fort Rucker.

2.3.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

· The Contractor shall provide a verbal report to the KO or designated Government representative/COR within one (1) hour of each such occurrence (Deliverable4).

· A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs (Deliverable5).

2.4 Contract Administration and management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

· The KO, COR and DPW management will meet monthly with the Contractor to review the Contractor's performance.

· Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO.

· The written minutes will be distributed within five (5) business after the meeting (Deliverable6).

· If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes.

· Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 Roles and Their Respective Authority.

The following sections provide the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

· In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor.

· All contract administration will be effected by the KO.

· Communications pertaining to contractual administrative matters shall be addressed to the KO.

· No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

· The KO will approve all Deliverables and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this contract.

· Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions.

· Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

· The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

· The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor

· The letter of designation states the responsibilities and limitations of the COR especially with regard to changes in cost, price estimates, or changes in delivery dates.

· The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions.

The COR or designated government representative shall monitor all technical aspects of the contract and assists in contract administration.

The COR or designated government representative is authorized to perform the following functions:

· assure the Contractor performs the technical requirements of the contract;

· perform inspections necessary in connection with contract performance;

· maintain written and oral communications with the Contractor concerning technical aspects of the contract;

· issue written interpretations of technical requirements;

· monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies;

· coordinate availability of Government-Furnished Property,

· and provides or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel.

Shall be designated in writing to the KO at the start of the contract (Deliverable7).

· These key personnel shall be available 24/7/365 including Federal holidays.

· These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1 Project Manager.

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work.

· The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

· The PM shall have five (5) years of experience in grounds maintenance management or a contract similar in scope and breadth to this solicitation.

· The name of the PM shall be provided to the KO and shall be present and on-site and available during normal duty hours (Deliverable8).

· In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent) N/A.

2.4.3.3 Quality Control Manager / Inspector (QCM/I).

The Contractor shall designate a full time QCM/I on site during normal duty hours.

· As a minimum, the QCM/I shall possess work experience in grounds maintenance.

· The QCM/I shall have at least two (2) years of relative experience, and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.3.4 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel, as needed, to sufficiently monitor Contract work to assure compliance with Government requirements. QCIs shall have two (2) years of documented experience in quality control of grounds maintenance.

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator N/A.

2.4.3.5.1 GFEBS Certification N/A.

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents.

· The Contractor shall immediately remove any employee that is not a legal U.S. resident.

· The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 N/A.

2.4.4.3 Qualification Standards N/A.

2.4.4.4 Contractor Identification.

The Contractor shall ensure that all personnel and equipment are identified as a Contractor employees or equipment, to distinguish themselves (e.g., badge, company logo, placards, signs or uniform) from Government employees / Equipment.

· The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.4.4.5 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

· The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

· The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

· The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

· The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

· The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity.

· The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

· The removal of such a person(s) shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.6 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS.

· The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government.

· The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors.

· The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials).

· Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes.

2.5.6.1 N/A.

2.11 Technical Document Library Operation N/A.

2.12 Maintain As-Builts N/A.

The Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and local security policies and procedures.

· The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy.

· The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor.

· The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO.

· Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS.

2.14.3 Government Vehicles N/A.

2.14.4 Contractor Vehicle Registration.

Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES.

· However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time.

· The list may be used in case of emergency and/or other contingency.

· Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.4.1 Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05.

· The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office.

· Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy.

· In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.14.5 Contractor and Vendor Access.

Privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP).

· Under the present Installation FPCON, vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation.

· Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.5.1 All Contractor personnel requesting access to Fort Rucker will enter through the Ozark or Daleville designated Visitor Control Center (VCC). (Visitor badges are ONLY issued at the Daleville and Ozark gates)

· All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry.

· Contractor personnel will receive a visitor’s badge at the Ozark or Daleville VCC with the length of access allowed.

· The maximum access length for visitor badging is one year.

· Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate.

· All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Fort Ruck.

2.14.6 Physical Security. (Only applicable to Government Furnished Property (GFP) and Facilities) N/A.

2.15 Security Training.

2.15.1 Anti-Terrorism (AT) Level I Training N/A.

2.15.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors.

· This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Rucker, Police Department and the COR.

· The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (Deliverable9).

2.15.3 Operational Security (OPSEC) Awareness Training N/A.

2.15.4 Force Protection / Threat Notification POC.

If applicable, the Contractor shall identify to the KO, or designated Government representative/COR, a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.15.5 N/A.

2.16 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

· The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (Deliverable10).

· Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (Deliverable11).

2.16.2 Occupational Safety and Health (OSHA).

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Part 1910, Part 1917.152, Part 1915.501-509, and Part 1926; Federal and State environmental regulations; DoD and DA regulations and instructions, AR 385-10; and the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual (EM-385-1-1).

· The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

· The Contractor shall establish medical surveillance, industrial hygiene, and individual protective equipment programs sufficient to meet requirements delineated in OSHA standards.

2.16.3 Reporting of Fire and Safety Hazards.

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire any safety hazards and unsafe conditions to their supervisor.

2.17 Training, Physical Requirements, or other Expertise Required.

2.17.1 Certified.

· The Contractor shall ensure all its employees and associated subcontractors are certified or licensed in the specific areas as required by the state of Alabama.

· The Contractor shall ensure its employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

2.17.2 New Facilities Equipment Training N/A.

2.17.3 Asbestos Awareness Training N/A.

2.17.4 Child Abuse Prevention, Identification and reporting N/A.

2.18 Recycled Content Materials N/A.

2.18.1 Green Procurement N/A.

2.18.2 Construction and Demolition Diversion N/A.

2.18.3 Environmental Compliance.

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans.

· The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations.

· The Contractor shall be financially liable for all fines and associated costs for non-compliance with local, Federal and State laws regarding hazardous waste management including but not limited to: hazardous materials spillage, improper handling and transportation and improper waste disposal.

· The Contractor shall make all environmental and hazardous material records available the next duty day upon request from the KO or designated Government representative/COR.

2.18.3.1 For materials that have Safety Data Sheets (MSDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative/COR for approval five (5) business after contract award (Deliverable12).

· The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

· The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials.

2.18.3.2 Employees handling hazardous or toxic materials shall be properly trained under 29 CFR 1910.1200 Hazard Communication (HAZCOM) and documentation of training provided to the KO and COR within 30 calendar days of the start of the contract (Deliverable13).

· The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are provided to the KO and COR within 24 hours prior to employees commencing performance (Deliverable14).

2.18.4 Hazardous Waste.

The Installation is regulated by the EPA as a large quantity generator of hazardous wastes and holds the appropriate permit issued under Part A of the Resource Conservation and Recovery Act (RCRA).

2.18.4.1 All hazardous waste as defined in 40 CFR Part 261 (Identification and Listing of Hazardous Waste) is subject to RCRA provisions. All such waste generated by the Contractor on the Installation from Government processes, equipment, or materials shall be stored in approved containers and disposed of IAW the Installation Hazardous Waste Management Plan available for review in the Technical Reference Library.

2.18.4.2 N/A.

2.18.4.3 N/A.

2.18.4.4 All other wastes generated by the Contractor shall be disposed of by a third party Contractor IAW applicable State and Federal Standards. All waste generation on Fort Rucker must be handled under a single EPA ID Number per AR 200-1, Environmental Protection and Enhancement. The Contractor’s shall collect all Hazardous Waste for disposal by the 3rd party.

2.18.5 Fort Rucker Environmental Policies.

2.18.5.1 N/A.

2.18.5.2 The Contractor is also responsible to ensure that no goods and services used by the Contractor or any of its subcontractors deviate from Fort Rucker’s Environmental Policy.

2.18.5.3 Compliance with Environmental Laws and Regulations:

· Contractor shall comply with all applicable Federal, State, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and Fort Rucker regulations.

· Contractor shall immediately report any conflicts between applicable Federal, State, local environmental laws, statutes, Executive Orders, AR 200-1, and any specifications within this contract to the KO and COR and the DPW-ED (Deliverable15).

2.18.6 Perform Hazardous Material Work N/A.

2.18.7 Spill Plan.

The Contractor shall comply with the Fort Rucker’s Spill Prevention Control and Countermeasure Plan located at http://fortrucker-env.com/programs.aspx?cur=41&program=p .

· The contractor shall submit a Site Specific Spill Plan (USAACE Form 2719) to the KO for approval within thirty (30) days of contract award IAW Fort Rucker's Installation Spill Contingency Plan (Deliverable16).

· The Contractor shall notify the COR/ACOR IMMEDIATELY if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification (Deliverable17).

· If any hazardous material gets on the ground, in a drain or in a waterway it must IMMEDIATELY be reported by dialing 911 and by calling, Fort Rucker DPW-ENRD, 334-255-1657 (Deliverable18).

· The contractor performing this work must have on hand (at the project site) SDS’s for any chemicals used as part of this project.

2.18.8 Energy and Utilities Conservation Programs N/A.

2.18.9 Contractor Participation N/A.

2.19 Contingency Plans N/A.

The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP).

· The Performance Requirements Summary (PRS) defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected.

· Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the PRS.

· The Government retains the right to evaluate all services required by the contract.

· The Government will perform inspections and tests in a manner that will not unduly delay the work.

3.2 Quality Control Plan (QCP).

Quality control is the responsibility of the Contractor.

· The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS.

· The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services.

· The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements.

· The basic principle of the plan is that the Contractor is responsible for quality control.

· The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work.

· The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed.

· The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors.

· No lead person or first line supervisor shall be considered a Quality Control Inspector.

· The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded (Deliverable19).

· The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation (Deliverable20).

3.2.1 Quality Control Files.

The Contractor shall maintain files of all inspections or tests conducted by the Contractor, to include any corrective actions taken.

· These files shall be subject to Government review at the COR’s discretion during the contract term, to include any extensions of contract term.

· The Quality Control Files will be the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

(1) - Unsatisfactory performance of this work requirement will result in an unsatisfactory rating for the entire delivery order.

5.0 Common Levels of Support (CLS)

The Contractor shall provide overall management, supervision, personnel, labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the CLS functions of the Base Operations specified below. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

The Contractor shall ensure that all work meets or exceeds the specifications for the listed CLS.

6.0 Deliverables.

7.0 Related Documents.

7.1 Definitions and Acronyms.

7.1.1 Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

7.1.1.3 Child, Youth and School Services (CYS). Overarching naming convention for Child Development Center (CDC), Youth Activity Center, and School Age Services (SAS). CYS is used when referencing all programs.

7.1.1.4 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

7.1.1.5 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

7.1.1.6 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

7.1.1.7 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.1.8 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

7.1.1.9 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

7.1.1.10 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.1.11 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

7.1.1.12 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

7.1.1.13 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

7.1.1.14 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

7.1.1.15 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

7.1.1.16 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

7.1.1.17 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

7.1.1.18 Grass Cutting. Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

7.1.1.19 Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

7.1.1.20 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

7.1.1.21 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

7.1.1.22 Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

7.1.1.23 Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of the contract.

7.1.1.24 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

7.1.1.25 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

7.1.1.26 Organic Storage Site. Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).

7.1.1.27 Performance Indicator. The characteristic of an output of a work process that can be measured.

7.1.1.28 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

7.1.1.29 Physical Security. Actions that prevent the loss or damage of Government property.

7.1.1.30 Plant. A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.

7.1.1.31 Property. All tangible property, both real and personal.

7.1.1.32 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

7.1.1.33 Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

7.1.1.34 Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

7.1.1.35 Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

7.1.1.36 Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

7.1.1.37 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

7.1.1.38 Raise. Selective pruning of limbs, identified by the COR, or limbs that pose a public safety hazard with a minimum clearance of 14 feet over streets, parking lots, and driveways; eight (8) feet over walk areas; four (4) feet over buildings and three (3) feet from buildings and streetlights, IAW established industry standards.

7.1.1.39 Random Number Table. A table of numbers arranged in random fashion; a table used to select random samples.

7.1.1.40 Random Sample. A sampling method whereby each service output in a lot has an equal chance of being selected.

7.1.1.41 Random…