Attachment 2_PWS_20250519.pdf

PERFORMANCE WORK STATEMENT

Beale AFB (BAFB)

Car Wash Service Maintenance and Repair 19 May 2025

1. DESCRIPTION OF WORK

a. Scope: The contractor is responsible and shall provide all personnel, equipment, tools, parts, transportation, labor, supervision and other items and services necessary to perform routine monthly Car Wash Maintenance, Repair Services, and Point of Sale (POS) systems operations located at BAFB.

b. Location: The Beale Car Wash is located at 17700 23rd St, Building 2426, Beale Air Force Base, CA, 95903

c. Systems: The following systems are present at the facility and may change based on activity necessity. System(s) duties are listed in Section 9.

• RAZOR by Washworld touchless wash and chemical distribution system

• RAZOR touchless wash Point of Sale (POS)

• Point of Sale (POS) Wash Select II POS Software version 5.55, WS21002 also known as "WSII Operations Manual."

• Two Velocity Auto Vacuum Machines and their respective POS’s

• Three High Pressure Self-Serve Wash stations and their respective

POS’s

2. PERSONNEL

a. Contractor shall provide to the Contracting Officer (CO) and the Facility Manager (FM) no later than 5 days after award the name and phone number of the person who will be available for on-call repair services per Section 10.

b. The contractor’s personnel shall present a neat appearance and be easily always recognized while performing services on base premises. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name. Contractors’ personnel should always carry with them a form of identification (I.D.) while operating on base premises.

c. The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. The contractor shall provide an employee roster to the CO within 48 hours of the request. The roster shall be categorized by regular and on-call employees.

3. QUALITY CONTROL

a. The contractor shall ensure that all work performed under this Performance Work Statement meets the quality established in paragraph 9.

4. PHYSICAL SECURITY

a. Base access passes are required for BAFB. No unauthorized entry is permitted by any contractors or delivery vehicles except by normal base entry access procedures. An Entry Access Listing (EAL) will be sent to the contractor upon contract award and shall be turned into the NAF CO at the following email, abdulhamid.habib.1@us.af.mil, within ten (10) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. After all contractor employees on the listing have been cleared, the Contract Administrator will notify the contractor. Note that in accordance with the Real ID Act of 2005, individuals cannot access the base with a state-issued identification card or driver’s license from Minnesota, Missouri, Washington state or American Samoa as of 15 August 2016.

5. HOURS OF OPERATION

a. Normal Hours. All services to be performed shall be scheduled with the FM by the contractor, Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. Pacific Standard Time. Any contractor requests to perform outside of normal hours must be approved by the FM. No work is to be performed on Federal Holidays, unless coordinated beforehand.

b. The Federal Holidays that are observed at this installation are as follows:

• New Year’s Day – 1st of January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday- 3rd Monday in February

• Memorial Day – Last Monday in May

• Juneteenth Freedom Day- 19th of June

• Independence Day – 4th of July

• Labor Day – 1st Monday in September

• Columbus Day- 2nd Monday in October

• Veteran’s Day – 11th of November

• Thanksgiving Day- 4th Thursday in November

• Christmas Day – 25th of December

6. GOVERNMENT FURNISHED UTILITIES, SERVICES, AND MATERIALS

a. The Government shall provide, without cost to the contractor, the utilities necessary to accomplish the tasks specifically outlined in Section 9.

mailto:abdulhamid.habib.1@us.af.mil

7. CONSERVATION OF UTILITIES

a. The Government will pay for all utilities while services are performed (water, sewer, and electricity). The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

8. CONTRACTOR FURNISHED EQUIPMENT, PARTS, MATERIALS, AND

SERVICES

a. Except for the utilities or services specifically stated to be Government furnished in paragraph 7, the contractor shall furnish and supply everything required to perform the tasks outlined in Section 9 of the Performance Work Statement.

b. All equipment, parts, materials, and services supplied by the contractor shall conform to applicable safety and health standards as established in the Federal Regulations Title 29, Chapter XVII, Para 1910, Occupational Safety and Health Act of 1988.

c. The Contractor shall not charge for travel time to and from the car wash location for any repair or maintenance services performed under this Agreement.

9. PERFORMANCE TASKS

a. Prior to commencing work, the contractor shall coordinate with the FM on duty at (530) 634-2296 to schedule dates and times to perform the required tasks.

Maintenance manuals are to be kept inside building 2426, atop the RAZOR computer system.

b. Contractor shall perform all tasks required to include any additional factory recommended monthly services not listed within the first 15 days of each month. In addition to the recommended maintenance listed below, the contractor will also clean the wash carriage and test all functions attributed to systems listed in Section 1.C.

c. Tasks to be performed monthly include:

• Perform required monthly maintenance according to the equipment manual

• Observe at least one full wash cycle to ensure proper operation. Check for abnormal operation, noises, vibrations, or tracking problems.

• Ensure that all hoses and wiring in the carriage energy chain are tracking properly and not kinking or binding

• Ensure that soap flows properly and is being delivered in a uniform manner over the entire surface

• Ensure that all nozzles are delivering the proper amount of soap, wax, pre-wash, and chemicals

• Check for blocked nozzles in the underbody wash system, spray arch, and flex pass

• Inspect all hoses, tubing, and fittings for leaks, blockages, and mechanical binding or hose damage. Repair or replace as required.

• Inspect the arch foam inserts, check for damage, repair or replace as required

• Inspect dryer housing for debris. Check for unusual noises or vibrations

• Repair and replace signs for proper operation and burned-out bulbs

• Ensure all trolley fittings are greased

• Regular pH testing and ensuring the cleaning solution's pH is appropriate for the task and safety of customer property, If the pH of a cleaning solution is off, the contractor shall take the appropriate action depending on whether it's too high (alkaline) or too low (acidic), and the intended use of the solution

• Ensure vacuums provide required suction

• Ensuring POS (Point of Sale) system functions correctly according to the operation manual for smooth business operation

• Work to find appropriate solutions to POS system problems

d. Tasks to be performed at specified intervals include:

• Conduct a Cycles Maintenance every 10,000 cycles of operation (access the maintenance menu to determine number of washes

• Conduct a Cycle Maintenance every 20,000 cycles, inspect carriage rails and hardware, check rollers

• Perform required yearly maintenance according to the equipment manual

e. The contractor is responsible for providing and delivering the cleaning solutions and salt that are required at the time maintenance is performed. The contractor shall also provide Safety Data Sheets (SDS) for all chemicals used as part of the technical evaluation. The FM must approve all chemical SDS and salts prior to contract award. If the contractor would like to switch any products during the life of the contract, they must submit a new SDS or salt information for FM approval at no additional cost. Any unapproved chemical or salt that causes damage to the system will be the financial responsibility of the contractor to correct. If additional cleaning solutions or salt is required prior to the next monthly service, the contractor shall refill the products with adequate quantities to maintain the car wash until the next monthly service at no additional cost.

f. All residues shall be transported and disposed of appropriately by the contractor according to law and regulation. If removal from the site has not been accomplished after service, the contractor shall return to the site to perform the removal by FM or CO request at no additional cost.

g. The contractor will be held financially responsible for any worksite damage.

h. As part of the maintenance agreement, all contractor installed parts must have a 1-year warranty with all claims being handled within the month of being reported.

10. ON-CALL REPAIRS.

a. There may be times when the contractor is called out to perform repairs due to systems that are not operating properly, excluding services identified in Section 9. These on-call repairs will be issued to the contractor by the FM or CO. The contractor will schedule with the FM to assess the damage within two (2) calendar days of notification. After assessment, the contractor will submit a quote to the FM for approval. If the quote is approved, the contractor shall then schedule the repairs with the FM. Documentation of the repairs made will need to be turned into the FM within two (2) business days of the repairs being completed.

b. All quotes shall be broken out separately and include description, lead time, part numbers, materials, labor, and taxes.

11. UNSCHEDULED REPAIRS

a. If any repairs or replacement parts are recommended by the contractor during scheduled maintenance, not including items covered in Section 9, the contractor shall provide the CO with a written quote. The quote shall be broken out separately and include description, part numbers, materials, labor, and taxes. All repairs shall be approved in writing by the CO prior to the start of work. Any unapproved repairs are at the expense of the contractor.

12. FIRE CODE SAFETY

a. All procedures used by the contractor must conform to all fire code safety procedures as outlined by N.F.P.A. #0807000 General Safety Orders.

13. CLEANUP

a. Upon completion of maintenance, the contractor shall return the work site to a safe and orderly status and be deemed acceptable by the FM.

14. CONTRACTOR POINT OF CONTACT

a. The contractor shall designate a primary POC who will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the POC, in writing, to the FM and CO. The POC shall have full authority to act for the contractor on all matters relating to the execution of the contract. The POC must be available by phone Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. to receive repair services calls and to discuss any contract issues or problem areas.

15. CONTRACTOR ARRIVAL AND DEPARTURE

a. The contractor shall provide a work summary of actions performed within 48 hours after each service.

16. TRAFFIC LAWS

a. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. Seat belt use is mandatory for all vehicle occupants. The use of cell phones is strictly prohibited while driving on Beale AFB, except hands-free cell phones.

17. RANDOM PERSONNEL AND VEHICLE SEARCH

a. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

18. WEAPONS, FIREARMS, AND AMMUNITION

a. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Beale AFB.

19. PAYMENT

a. All invoices shall be submitted electronically to the FM and CO.

b. Payment will be made either by NAF Government Purchase Card or Electronic

Funds Transfer (EFT).

c. The FM acts as the point of contact for receiving invoices, verifying service completion, and generating receiving reports through IBPS. This ensures proper authorization and accountability.

Attachments:

1. RAZOR by Washworld Car Wash (2 Picures)

2. RAZOR by Washworld Car Wash Point of Sale (POS) (1 Picture)

3. Two Velocity Auto Vacuum Machines and their respective POS’s (2 Pictures)

4. Three High Pressure Self-Serve Wash stations and their respective POS’s (2 Pictures)

5. RAZOR by Washworld Car Wash Manual (1 Picture)

6. RAZOR by Washworld Car Wash Pumps and Injectors (2 Pictures)

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5

Attachment 6