Attachment 2- Proposal Submission Requirements PS Final.pdf

PROPOSAL SUBMISSION REQUIREMENTS

COMBINED SYNOPSIS/SOLICITATION W9127Q-20-R-0027

PROPOSAL SUBMISSION REQUIREMENTS

A. PROPOSAL SUBMISSION

1. PROPOSAL SUBMISSION REQUIREMENTS

Each volume shall be submitted electronically to Chris Sabine or Lisa Anguizola via e-mail (christopher.a.sabine.civ@mail.mil or lisa.d.anguizola.civ@mail.mil ). Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated.

Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5). (indicate both proposal submission styles you want, electronic and hand delivered/mailed & both are due NLT 11 September 2020)

Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required.

Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

The following volumes of material shall be submitted:

Volume Title Electronic Copy

Printed Copy

Maximum Pages

I Technical 1 2 50

II Past Performance 1 2 25

III Cost/Price 1 2 No page limit

IV

Combined Synopsis/ Solicitation, Solicitation/ Contract/Order for Commercial Items (SF 1449), and Certifications / Representations

2 2 No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

The contractor shall submit two (2) hard copies and one (1) electronic copy of its proposal.

Proposals are due at 4:00 p.m. local (CST) time on 11 Sept. 2020 at the USPFO for Mississippi, Purchasing and Contracting (P&C) Division, ATTN: Chris Sabine, 144 Military Drive, Flowood, MS 39232. Mailed proposals shall be sent using a trackable delivery method. Electronic proposals may be submitted via e-mail to Chris Sabine, christopher.a.sabine.civ@mail.mil, and Lisa Anguizola, lisa.d.anguizola.civ@mail.mil . Facsimile proposals will not be accepted.

2. PROPOSAL FILES

mailto:christopher.a.sabine.civ@mail.mil mailto:lisa.d.anguizola.civ@mail.mil mailto:christopher.a.sabine.civ@mail.mil mailto:lisa.d.anguizola.civ@mail.mil

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

Offerors shall submit an original (1) and one (1) printed copies of complete proposals, PLUS one (1) electronic copy via e-mail. Printed copy submissions shall be provided in binders, with a separate divider for each Volume, and binder/divider/tab titles as indicated in the table below. All information that is included within the hard copy binders MUST also be included on the proposal that is submitted via e-mail. Offers shall clearly indicate the solicitation number on all volumes of the proposals. Failure to provide complete proposals in both printed copies and electronic copy NLT the proposal due date indicated, will render the proposal non-responsive and may not be considered for award.

Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

Volume I – Technical Proposal

Offerors must ensure that no pricing information is displayed in Volume 1, Technical Proposal. The part of this volume shall include Course Overview and Performance Objectives, Course Agenda (broken down by day and hour), a breakdown of the curriculum, Slide Sets of PowerPoint, with presentation order that corresponds with the Course Agenda, Videos (if applicable), list of practical exercises, a copy of the pre-test and post-test, copy of the student handbook with reference material, materials and equipment provided by the contractor, and materials/equipment students must provide to participate in the course. The volume shall be organized in the following sections:

1. Section I: Technical Factor A. Peer Support Course Content- Course content will be evaluated based on inclusion of required course topics and the ability to achieve the objectives outlined within the PWS. Course content will be evaluated based on inclusion of required course topics and the ability to achieve the objectives outlined within the PWS. The part of this volume shall include Course Overview and Performance Objectives, Course Agenda (broken down by day and hour), a breakdown of the curriculum, Slide Sets of PowerPoint, with presentation order that corresponds with the Course Agenda, Videos (if applicable), list of practical exercises, a copy of the pre-test and post-test, copy of the student handbook with reference material, materials and equipment provided by the contractor, and materials/equipment students must provide to participate in the course. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor. Provide a minimum 4-day, 32 hour course for Peer Support for up to 40 Military personnel, federal, state, and local agencies.

Technical Sub-Factor A.1- The Peer Support course is designed to teach officers how to respond to critical, high stress incidents, manage suicidal behaviors and high-risk patterns, mitigate stress, and teach resiliency techniques and overcoming stress.

Technical Sub-Factor A.2- Course must include a pre-test and post-test to evaluate the level of overall class experience, which may be a written pre-test for immediate grading, or electronic classroom response system for immediate feedback and evaluation.

Technical Sub-Factor A.3- Course must include a systematic testing method for providing interaction, feedback to students, checks for learning, and evaluating effectiveness of instruction such as daily electronic classroom response system or equivalent method of evaluation.

Technical Sub-Factor A.4- This course shall must cover the following topics (learning objectives) at a minimum:

• Why Peer Support?

• Officer Survival

• Survival Stress

• Officer Involved Shootings

• Department Stress

• Family Stress Survival

• Defusing Critical Incidents

• Debriefings/Counseling Sessions

• Communication Skills

• Line of Duty Deaths

• Chaplains

• Recognizing Mental Disorders

• Confidentiality

Section II Technical Factor B Officer Involved Shooting Course Content. Course content will be evaluated based on inclusion of required course topics and the ability to achieve the objectives outlined within the PWS. Course content will be evaluated based on inclusion of required course topics and the ability to achieve the objectives outlined within the PWS. The part of this volume shall include Course Overview and Performance Objectives, Course Agenda (broken down by day and hour), a breakdown of the curriculum, Slide Sets of PowerPoint, with presentation order that corresponds with the Course Agenda, Videos (if applicable), list of practical exercises, a copy of the pre-test and post-test, copy of the student handbook with reference material, materials and equipment provided by the contractor, and materials/equipment students must provide to participate in the course. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor. Failure to submit the course content information based on the technical sub-factors below, as required by the solicitation, will result in a negative technical rating for this factor. Provide a minimum 1-day, 8 hour course for Officer Involved Shootings for up to 40 Military personnel, federal, state, and local agencies

Technical Sub-Factor B.1-This course discusses the physical, emotional, cognitive, social, departmental, and other changes that may occur in any officer involved shooting but focus will be on drug investigator shootings. Aspects of the before, during and after of the event will be detailed. Specific instructions will be given to plain clothes and undercover personnel.

Considerations of the initial investigation, follow up investigations, grand jury issues, public sentiment issues, and the welfare of the individual officer will be examined.

Technical Sub-Factor B.2- This course shall include a pre-test and a post-test to assess students’ understanding and to ensure all learning objectives were met.

Technical Sub-Factor B.3- This course must cover the following topics (learning objectives) at a minimum:

• Physical and Emotional Changes

• Cognitive and Personal Changes

• Dynamics of an Officer Involved Shooting

• Investigations Considerations

• Grand Jury Considerations

• Public Perception Considerations

• Welfare of the Officer

• Evidence Considerations

• News Media Considerations

• Reports

• Return to Duty

Section III-Technical Factor C- Offeror/Instructor Qualifications Failure to submit offeror/instructor qualification based on the sub-factors below, and as stated in the PWS, will result in a negative technical rating for this factor. Note: Keep resumes for prospective instructor(s) to three (3) pages.

Technical Sub-Factor C.1- The contractor/instructor(s) must be subject matter experts on the techniques and processes of instructing courses on Peer Support and Officer Involved shooting for drug enforcement officers. The contractor/instructor(s) must have extensive experience in law enforcement narcotics investigations and be currently engaged in training law enforcement officers in techniques and processes of Peer Support and Officer Involved Shooting for Drug Enforcement.

Technical Sub-Factor C.2- The contractor/instructor(s) must have extensive experience in the design, development and delivery of Peer Support and Officer Involved shooting for drug enforcement courses which must be certified under Peace Officers Standards and Training (POST).

Technical Sub-Factor C.3- The contractor/instructor(s) must have extensive experience in suicide prevention training and must have firsthand experience counseling law enforcement officers how to mitigate stress in critical incident aftermath and recognize suicidal behaviors or high-risk patterns in law enforcement officers. The contractor must also be able to certify students to respond to critical incidents and successfully manage high stress environments.

Technical Sub-Factor C.4- The contractor/instructor(s) also must have extensive experience in developing protocols for response to high stress events and general law enforcement stress management. The instructor must also have available, as part of the instruction, a licensed behavioral health professional with experience in treating law enforcement trauma and law enforcement stress related issues.

Volume II – Price.

The volume shall be organized into the following sections: Offeror shall provide a Firm Fixed Price (FFP), per course iteration, for each Contracting Line Item Number (CLIN) in the Combined Synopsis/Solicitation. The FFP shall be inclusive of all labor, materials, equipment, mailing/shipping, and travel required to perform the training. The Contractor Manpower Reporting CLINs may be priced or identified as “Not Seperately Priced” (NSP).

(2) Compliance. Failure to comply with the RFP requirements for Pricing information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the Combined Synopsis/Solicitation and SF 1449 and continuation sheets.

General Instructions. In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data.

Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

CLIN Structure is as follows:

CLIN 0001, Technical Instructional Services, Peer Support Classes, Base Period (Period of Performance (PoP) 25 September 2020 through 24 September 2021), Quantity/Unit of Issue: 12 each Firm Fixed Price (FFP)

CLIN 0002, Technical Instructional Services, Officer Involved Shooting Classes, Base Period (Period of Performance (PoP) 25 September 2020 through 24 September 2021), Quantity/Unit of Issue: 24 each Firm Fixed Price (FFP)

CLIN 0003, Contracting Manpower Reporting for services provided for the Base Year May be Not Separately Priced (NSP) or Firm Fixed Price (FFP)

CLIN 1001, Technical Instructional Services, Peer Support Classes, Option Year One

(1) (Period of Performance 25 September 2021- 24 September 2022), Quantity/Unit of Issue: 12 each Firm Fixed Price (FFP)

CLIN 1002, Technical Instructional Services, Officer Involved Shooting Classes, Option Year One (1) (Period of Performance 25 September 2021- 24 September 2022), Quantity/Unit of Issue: 24 each Firm Fixed Price (FFP)

CLIN 1003, Contracting Manpower Reporting for services provided during Option Year One (1) May be Not Separately Priced (NSP) or Firm Fixed Price (FFP)

CLIN 2001, Technical Instructional Services, Peer Support Classes, Option Year Two

(2) (Period of Performance 25 September 2022- 24 September 2023), Quantity/Unit of Issue: 12 each Firm Fixed Price (FFP)

CLIN 2002, Technical Instructional Services, Officer Involved Shooting Classes, Option Year Two (2) (25 September 2022- 24 September 2023), Quantity/Unit of Issue: 24 each Firm Fixed Price (FFP)

CLIN 2003, Contracting Manpower Reporting for services provided for Option Year Two (2) May be Not Separately Priced (NSP) or Firm Fixed Price (FFP)

CLIN 3001, Technical Instructional Services, Peer Support Classes, Option Year Three

(3) (Period of Performance 25 September 2022- 24 September 2023), Quantity/Unit of Issue: 12 each Firm Fixed Price (FFP)

CLIN 3002, Technical Instructional Services, Officer Involved Shooting Classes, Option Year Three (3) (25 September 2022- 24 September 2023), Quantity/Unit of Issue: 24 each Firm Fixed Price (FFP)

CLIN 3003, Contracting Manpower Reporting for services provided for Option Year Three (3) May be Not Separately Priced (NSP) or Firm Fixed Price (FFP)

Proposal prices for CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, and 3002 shall be firm fixed price (FFP) and inclusive of all labor, materials, travel, supervision, and associated services required to perform the training described within the Performance Work Statement (PWS). CLINs 0003, 1003, 2003, and 3003 may be priced, or contractor may indicate “Not Separately Priced (NSP)” on the proposal for these CLINs.

VOLUME III – Past Performance.

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms.

Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to North American Industry Classification System (NAICS) code 611699) required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/Contracting Officer’s Representative and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to this Contracting Office no later than the proposal due date, to christopher.a.sabine.civ@mail.mil and lisa.d.anguziola.civ@mail.mil. The offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name;

Contract Number; Government Agency;

POC Last, First Name; POC Title;

POC Telephone Number; POC E-mail Address;

Date E-Mailed to POC (month/day).

The Government must receive a minimum of three (3) but no more than five (5) Past Performance Questionnaires (PPQs) to evaluate past performance. Offerors shall provide PPQs to companies/agencies for whom they have performed relevant (similar training content, audience type) services within the past three (3) years. Offeror shall complete the “Offeror” information on the PPQs before sending to their references. Although completed PPQs must be submitted by the referring company/agency directly to the Contract Specialist, offeror is responsible for following up to ensure that the minimum number of PPQs have been submitted prior to the proposal due date/time. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her board members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

VOLUME IV – COMBINED SYNOPSIS/SOLICITATION DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections for all items that are required, such as the Representations and Certifications from the solicitation provisions section. Additionally, Offeror shall complete all representations and certifications within their System for Award Management (SAM) profile at http://www.sam.gov. Any provisions listed within the “Full Text Provisions and Clauses” document which are not completed within SAM must be printed, completed and included with the proposal.

mailto:christopher.a.sabine.civ@mail.mil mailto:lisa.d.anguziola.civ@mail.mil http://www.sam.gov/