ATTACHMENT 2 Pricing Submittal Form.pdf
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- Solicitation number
- S-62900-00014481
- Issued by
- Jackson County, Oregon
About this file
This is a Pricing Submittal Form for Request for Quotation S-62900-00014481 issued by the Oregon Department of Forestry (ODF) for cone collection and climbing services in Klamath and Lake County. The solicitation seeks bids for three primary services: embryo development survey and insect survey pre-field survey work estimated at 10 days, Ponderosa pine cone collecting estimated at 100 bushels, and Douglas fir cone collecting estimated at 300 bushels. Bidders must provide unit pricing for all items listed. The estimated quantities serve as guides only and are not guaranteed; the agency reserves the right to request more or fewer quantities, remove acreage to stay within budget, or remove entire line items. The work is located within Klamath and Lake County, with proposals due by August 6, 2025, following the July 29, 2025 posting date.
Award will be made to the lowest responsible and responsive bidder based on total bid price calculated by multiplying estimated quantities by unit prices. All travel, per diem, transportation, and other expenses must be included in the unit price, with no separate reimbursement for travel time, move-in, move-out, or demobilization costs. Payment is contingent upon inspection and certification of acceptable work quality for completed acreage only. The agency reserves discretion to award all, part, or none of the bid items and may consider factors beyond price, including contractor experience, expertise, and responsibility under Oregon Revised Statute 279B.110. Bidders are required to accept all risks associated with quantity variations and expressly waive any claims related to actual quantities purchased under any resulting contract.
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Text version
RFQ S-62900-00014481
ATTACHMENT 2
PRICING SUBMITTAL FORM
The undersigned submits the following Quote for furnishing all equipment and labor to perform cone collection and climbing services for ODF within Klamath and Lake County.
Bidder’s note: ODF intends to award to the lowest Bidder. Lowest Bid will be determined by the lowest total amount. During the Intent to Award phase of the solicitation, ODF reserves the right to remove acres in order to bring the work within budget. However, removing acreage will not affect the method of award.
PRICING REQUIREMENTS:
• Bidder MUST provide unit pricing for ALL items listed.
• The estimated quantities listed below are for the initial Contract term and are not a guarantee of purchase but will be used to determine award. If a Contract is awarded, Agency may request more, or fewer, amounts of the quantities described below.
Agency may remove entire items. The unit price will apply to any resulting purchase.
• All travel, per diem, transportation and other expenses must be included in the unit price submitted by Bidder. Travel time and expenses to and from job site will not be paid. No move-in, move-out, or demobilization costs will be paid.
• Payment will be made only for inspected acreage that has been certified with acceptable work quality level services completed.
• The total Bid price for determining award will be calculated by multiplying the estimated quantity of acres by the unit price to determine the total amount. Award will be made to the lowest Responsible and Responsive Bidder.
• Agency reserves the right to award all, part, or none of the Bid items, whichever is in the best interest of the Agency.
• If a contract is awarded, the Agency will award the Contract to the Bidder(s) whose Bid will best serve the interests of the Agency, considering price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110.
PRICING SUBMITTAL FORM
Item Type Service Estimated Quantity
Unit Per Unit Price
1 Embryo development Survey & Insect Survey
Pre-Field Survey 10 Day $ ________ / Day
2 Ponderosa Pine Cone Collecting 100 Bushel $ ______ / Bushel
3 Douglas Fir Cone Collecting 300 Bushel $ ______ / Bushel
TOTAL TOTAL $ ___________
The quantities listed in this RFQ are based on the most current projections. These estimated quantities are intended to serve only as a guide to Bidders. The estimated quantities are not, and may not be construed as, any representation, warranty or guarantee of the volume or quantity of Services that actually will be purchased under any Contract that may be awarded under this RFQ.
Each Bidder agrees to accept all risks associated with the quantity of Services purchased under any resulting Contract. BY SUBMITTING A BID, EACH BIDDER THEREBY EXPRESSLY WAIVES AND RELINQUISHES ANY CLAIM IT MAY HAVE, IF AWARDED A CONTRACT, THAT MAY ARISE OUT OF OR
RELATE TO THE QUANTITY OF SERVICES ACTUALLY PURCHASED UNDER THE CONTRACT.
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