Attachment 2 Performance Work Statement.pdf

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Performance Work Statement for

Hoods, Ducts and Exhausts Cleaning Services

355th Civil Engineer Squadron

Davis-Monthan AFB, AZ

Review/Coordination:

Services Acquisition Lead

Quality Assurance Program Coordinator

Contracting Officer

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Performance Work Statement For

Hoods, Ducts and Exhausts Cleaning Services

1.0. Description of Services. The contractor must furnish all labor, parts, tools, materials, equipment, transportation, personnel, management, and supervision necessary to clean all cooking, paint booth, and dryer exhausts and ducts listed in appendix 2 of this Performance Work Statement (PWS), at Davis- Monthan AFB (DMAFB), AZ.

1.0.1. Definitions.

Cooking Exhausts & Ducts

The air duct, vertical and horizontal, conveying grease, or smoke laden air, and extending from the throat of the canopy or range hood through the roof or exterior wall to the outside atmosphere, and ventilation fans located in kitchens and dining areas

Dryer Vents The air duct, vertical and horizontal, conveying clothing lint, and extending from the backside of the appliance through the roof or exterior wall to the outside atmosphere, and vent covers.

Systems Any of the cooking, dryer exhausts, and ducts defined in PWS paragraph 1.1.2.

Paint Booth & Wood Exhaust Systems

The air duct, vertical and horizontal, conveying paint, fumes, or sawdust-laden air extending from the filter through the roof or exterior wall to the outside atmosphere.

1.1. Schedule of Services. The contractor must submit a written schedule, nights and weekends included, to the Government Contracting Officer Representative (COR) within one week after notification of contract award. If the schedule is not satisfactory to the Government, and the Government and contractor cannot agree on a satisfactory schedule, the COR will refer the matter to the Contracting Officer for resolution. Any changes to the schedule must be provided (via e-mail) to the COR a minimum of 2 weeks from the scheduled service date. The COR will provide the contractor with an annual planned service calendar outlying the buildings and required services, to include service time/dates requested for each facility. For all services hereafter, the contractor must provide a service schedule to the COR within the first seven (7) days of the calendar month for review and dissemination. Any changes to the schedule must be provided (via e-mail) to the COR a minimum of 2 weeks from the scheduled service date.

Due to mission requirements, DMAFB requires performance outside normal working hours for Building 4100, Dining Facility (DFAC), commencing at 8 PM Fridays only. Any performance cancellations must be reported immediately to the COR via phone call and email and rescheduling must be coordinated by the Contracting Officer or COR.

1.2. Dryer and Cooking Exhausts, Ducts, and Fire Protection Systems. The contractor must remove all grease, lint, or any other foreign material from dryer units, dryer and cooking exhausts, ducts, fire protection systems, and from behind and under fan motors. Contractor must provide and install dryer vent hose straps to all dryer exhaust vents. All debris must be removed from the job and placed in Government designated disposal containers at each building. After cleaning is complete, metal surfaces must be

3 | P a g e completely free of the above-mentioned foreign material. Contractor must also identify, remove/reconnect, disassemble each Vent-Axia inline duct fan in the attic space of TLF. Attic space is split into two units. One per dryer provided. Contractor must reassemble all duct work using existing or must provide 3/8” self-tap screws and proper HVAC sealant tape at every joint. Contractor must also properly secure ductwork and identify and report to COR any ductwork that cannot be properly fastened.

DMAFB recommends using a brush/air blower method and HEPA filter for usage.

1.2.1. The contractor must steam clean and treat the entire inside surface of the cooking duct, the underside of the range and hoods, all exposed surface of fans, motor housing, metal penthouses, louvers, and other appurtenances located inside the duct or penthouse, and louvers, at discharge of exhaust to atmosphere. The contractor must also clean the underside of hood and wall surface area.

1.2.2. Clean-out plates (openings) and matching ductwork, necessary for the physical entry into aforementioned exhaust systems, must be removed/replaced and sealed by the contractor, in accordance with National Fire Codes/Standards. All interior surfaces must be manually cleaned and treated. Louvers must be removed, cleaned, and replaced, where necessary, to gain access to ducts or fans.

1.2.3. Cleaning Work Area. Immediately following completion of work, the contractor must clean entire work areas, including the roof work location, to allow normal operations at each facility. The contractor must also clean any run-off or spillage on sidewalks and parking areas.

1.2.4. Return Units to Operating State. When cleaning procedures are completed, the contractor must return all systems and units to 100% operating state (i.e. all electrical switches, detection devices, system supply cylinders, etc.). Cover plates must be replaced, while dampers and diffusers must be positioned for proper airflow. NOTE: If the contractor removes/relocates the cooking equipment, the contractor must return the equipment to the original location and re-light pilot lights. The facility manager or on-duty personnel will verify pilots are relit prior to contractor’s departure.

1.2.5. Deficiency Reporting. The contractor must immediately report all duct, fan, filter, or electrical deficiencies to the COR upon discovery by the contractor.

1.2.6. Government Inspection. The contractor must call the Fire Prevention Office (FPO)/Fire Inspector (FI) 15 minutes before completion of work, so inspector can inspect hoods, ducts, and paint booths. The inspector will check compliance with the National Fire Protection Act standards. The Fire Inspector can be reached at (520) 228-6027/4333/4757.

1.2.7. Fire Suppression Systems Accidental Discharge. The contractor must service fire suppression systems, in the event of accidental discharge due to work being performed by the contractor. Restoration of fire suppression systems must only be performed by a qualified contractor, within 12 hours of the accidental discharge. The contractor must immediately notify the COR and/or the FPO/FI in the event of accidental discharge of fire suppression systems.

1.3. Paint & Wood Exhaust. The contractor must use a dry-cleaning method to remove all grease, solvents, paint, or any other foreign material from exhausts and ducts. The contractor must remove all debris from the job site and place it in Government designated containers at each building for proper disposal, in accordance with current environmental directives. After cleaning is complete, the surfaces must be completely free of the above-mentioned foreign material.

1.3.1. Cleaning. The contractor must clean the entire inside surface of the duct from the filter up (to include the frame, but not the filter), all exposed surfaces of fans, motors, housings, metal penthouses, louvers, other appurtenances located inside the duct or penthouse, and louvers, at discharge of exhaust to

4 | P a g e atmosphere. The contractor must also clean exterior walls and/or road surfaces where paint, grease, or any other foreign material that has collected at exhaust discharge, to the atmosphere.

1.3.2. Clean-out (openings) and matching ductwork necessary for the physical entry into the aforementioned exhaust system, must be removed/replaced and sealed. All interior surfaces must be manually cleaned. Louvers must be removed and replaced, where necessary, to gain access to ducts or fans.

1.3.3. Work Area Clean Up. The contractor must clean the entire work area immediately after completion of work to allow for normal operation of the facility.

1.3.4. Return Units to Operating State. When cleaning procedures are completed, the contractor must return all units to an operating state (i.e. all-electrical switches; detection devices, system supply cylinders, etc.). Cover plates must be replaced, dampers, backflows, and diffusers must be positioned for proper airflow. Contractor must provide and install dryer vent hose straps to all dryer exhaust vents.

1.3.5. Deficiency Reporting. The contractor must immediately report all duct, fan, filter, or electrical deficiencies to the COR upon discovery by the contractor.

1.3.6. Government Inspection. Upon completion of work on each dryer exhaust system in each building, the contractor must notify the COR that work is ready for inspection. The COR may inspect each exhaust system in each building at any time during or after the contractor has completed services.

2.0. Special Requirements

2.1. Continuation of Essential Contractor Services. The Government has determined that the services in this PWS are not mission essential and do not require continued support during crisis, as defined in accordance with the Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services.

2.2. Contract Manager. Upon contract award, the contractor must designate a primary contract manager and at least 1 alternate contract manager, who will be responsible for performance of services. The contractor must submit the names and phone numbers of the primary contract manager and at least one alternate, who must act for the primary contract manager if absent, in writing to the CO and COR. The contract manager and alternate(s) must have full authority to act for the contractor on all matters relating to daily operation of this contract. The contract manager or alternate(s) must be available within 60 minutes, either in person or by telephone, during normal duty hours to discuss performance with Government personnel. The contract manager and alternate(s) contract manager must have a minimum of three years’ experience in work related to that which is being performed and must be able to read, write, speak, and understand English fluently.

2.2.1. Technician Requirements. The technician(s) working without the contract manager present must have a minimum of two years’ experience in work related to the tasks being performed. DMAFB requires two (2) qualified site personnel on the premises at all times while performing scheduled services.

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3.0. Services Summary

Performance Objectives PWS Paragraphs Performance Threshold

1. Remove grease, lint and foreign material from duct and hood systems and components

1.2. through1.2.2. No more than 1 valid customer complaint per month

2. Clean work area and return all systems and units to 100% operational state.

1.2.3. through 1.2.4,

1.3.3. through 1.3.4.

No more than 1 valid customer complaint per month

3. Deliverables 4.1 through 4.8 100% on-time delivery to the Government

4.0. General Information

4.1. Deliverables. The contractor must submit deliverables in accordance with the contract data requirements list within the timeline established (see PWS Table 1). Performance Standard and Acceptable Quality Level: One hundred (100) percent on-time delivery to the Government.

Table 1: Contract Data Requirements List (CRDRL)

Data Item Title

A001 Status Reports, Invoices, Reports

A002 Training Materials As Required

A003 Updated Employee Rosters

4.2. List of Employees. The contractor must maintain a current listing of employees performing services on DMAFB. The list must include employee's name (as shown on Driver’s License), social security number, driver’s license number, state of issue, date of birth, and proof of country of citizenship.

Managers, supervisors, and/or superintendents must be identified on the list of employees. The contractor must submit the list to the CO and the COR, prior to the contract start date, and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the COR in writing within one workday of the employee’s termination. Terminated employee DBIDS Base access badges must be surrendered and returned to DMAFB Service Contracts.

4.2.1. Access to the 309th Aerospace Maintenance and Regeneration Group (309 AMARG) Area.

This project includes work located in the 309 AMARG controlled area. Strict security and personnel access control is maintained. Contractor personnel must be listed on an entry authorization list (EAL), have proper identification, and obtain passes at the 309 AMARG gate to obtain entry to the work site.

New EAL requests (company personnel names) must be submitted to the COR at least 48 hours in advance for required access to the site. The name of any employee that’s terminated during the period of the contract must be reported in writing to the COR within one workday of the termination.

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4.3. All contractor employees must receive initial and recurring security education training from the 355th Civil Engineer Squadron Security Manager. Training is conducted at the contractor’s facility by the leadership staff prior to contract start date. Training must be conducted in accordance with DoD 5200.01 V1-V4, Information Security Program, and AFI 31-1404, Air Force Information Security Program.

Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.4. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

4.5. Reporting Requirements. Contractor personnel must immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520- 228-3200.

4.6. Incident Notification. Contractor personnel with access to a government computer must update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the Davis Monthan AFB Facebook Page.

In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

4.7. Pass and Identification Items. The contractor must ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

4.7.1 Real ID Requirement. Beginning May 7, 2025, Davis Monthan Air Force Base will require all visitors seeking base access to possess a REAL ID in accordance with the REAL ID Act of 2005 and DoD Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD Installations.

Federal installations, including Davis-Monthan AFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of Homeland Security (DHS), state-issued licenses and identification cards must include a REAL ID-compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards. Enhanced Driver’s Licenses (EDLs) issued by Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain the REAL ID star marking, they meet DHS criteria for access.

To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status. States may impose additional requirements. Minors under 18 years of age are not required to present REAL ID-compliant credentials for travel or base access, but their accompanying adult must be compliant.

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Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization—must present the same documentation when requesting access to DMAFB.

Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense Biometric Identification System (DBIDS) badges are not impacted by this change. However, new or replacement DBIDS badges will only be issued upon presentation of REAL ID-compliant credentials. When screening visitors for DBIDS Contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’ REAL ID compliance when they come to receive their DBIDS badge. Security Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL ID compliance is met. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-id. For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces Squadron Pass and Badge Office at 520-228-3224.

4.8. Retrieving Identification Media. The contractor must retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g.

terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor office must notify the issuing office of the termination immediately.

4.9. Traffic Laws. Contractor employees must comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

4.10. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.11. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

4.12. For Official Use Only (FOUO). The contractor must comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

http://www.dhs.gov/real-id

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4.13. Physical Security. Contractor employees must safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor must secure all Government facilities, equipment, and materials. The contractor must establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons.

The contractor must prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor must also prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.14. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

4.15. Controlled/Restricted Areas. The Contractor must adhere to/implement local base procedures for entry to AF controlled/restricted areas where contractor personnel work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check plus written Inquires (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

4.16. Privacy Act. The Contractor must ensure that its employees fully understand and comply with Title 5 of US Code, Section 552.a and DoD 5400.7-R, DoD Freedom of Information Act Program. These procedures must be followed to identify and safeguard reports and data accordingly. The contractor will ensure that Contractor employees are briefed annually on properly identifying and handling Privacy Act data/information.

4.17. Controlled Unclassified Information (CUI). CUI is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or Government-wide policy. DoD Instruction 5200.48_Department of the Air Force Instruction (DAFI) 16-1403, Controlled Unclassified Information (CUI), sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

The contractor will protect CUI, regardless of its form, at all times in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. contractor personnel working with CUI must be careful not to expose CUI to unauthorized users or others who do not have a lawful Government purpose to see it. When not under continuous monitoring or physical control, the contractor will store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of CUI:

• Personally Identifiable Information (PII)

• Sensitive Personally Identifiable Information (SPII)

• Proprietary Business Information (PBI)

• Unclassified Controlled Technical Information (UCTI)

• Operational Information

• Protected Health Information (PHI)

• Sensitive but Unclassified (SBU) Information

• Financial Information

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4.17.1. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other Government-issued identity, precise location information, medical history, and biometrics. The contractor will protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor will bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

4.17.2. Operations Security (OPSEC). The contractor will maintain OPSEC in accordance with DOD Directive 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), The contractor will adhere to the following minimum OPSEC requirements.

• Contractor personnel will not discuss Government operations in public or over unprotected or unencrypted communications. Official business and controlled unclassified information may only be transmitted as directed in the PWS.

• The contractor will not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive Government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract will be coordinated through the Contracting Officer Representative (COR) or Contracting Officer, as applicable. Observation of events, operations, physical changes, etc.

may reveal National Security information, therefore specific restrictions are required to preclude unintentional release of information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.)

• Contractor personnel will not disclose to unauthorized third parties, post to unofficial sites

(including Social Networking sites) any images, data, or information, or observed events that reveal sensitive Government operations, personnel, equipment, including, but not limited to the following.

o Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, increases, change, or decreases in work/deployment frequency or Government personnel, vehicle, aircraft movements; specialized equipment orders, deliveries, shipments, etc., The contractor will immediately report unauthorized disclosures and/or attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR or Contracting Officer.

o Government issued badges, identification will be removed and/or concealed from plain sight when off base and will not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR, Contracting Officer, and/or installation Security Office.

o The contractor will practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI includes the adherence to and execution of countermeasures which the contractor initiates or as provided by the COR/CO, for CI on or related to this PWS.

10 | P a g e o Where a contract requires long-term access to on-base facilities or other Government facilities, such as embedded contractors or participates in operations, they must complete applicable training and awareness familiarization, as required by the 612 AOC OPSEC Coordinator. Initial training may be provided by computer-based training, live training or a combination of both. Completion of OPSEC training is required for contractor personnel initially within 30 days of assignment. The contractor is required to maintain individual training records for compliance purposes.

4.18. Duty Hours. 355 CES normal duty hours of operation are 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. Contractor employees must perform routine services during hours of 7:00 a.m. – 4:30 p.m., Monday through Friday, unless arrangements are made in advance in accordance with PWS paragraph 1.1., or due to mission requirements.

4.19. Contractor Hours of Performance. The contractor is not restricted from performing services within the above 355 CES hours of operation, with the exception of the DFAC; however, the contractor is advised that performance outside those hours will require advance coordination with COR and affected DMAFB agencies. The contractor must provide COR seven (7) days advance notice of their intent to perform services outside of the hours of operation above. The contractor advised that the 309th Aerospace Maintenance and Regeneration Group (309 AMARG) is closed on weekends and federal holidays.

4.20. Fire Prevention and Safety. Hoods, ducts and exhausts cleaning is a fire reducing function. The contractor’s performance must be in accordance with Occupational Safety and Health Act (OSHA) Public Law 91-596, Air Force Occupational Safety and Health Standard 91-56, and National Fire Protection Association Standards/Codes. Contractor employees must comply with DMAFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

4.21. Environmental Protection Compliance

4.21.1. Adherence to the DMAFB Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor must complete Appendix F and submit it to the Contracting Officer. The environmental guide will be provided by the Contracting Officer.

4.21.2. Environmental Management System (EMS) Awareness Training. The contractor must comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor must submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training

4.21.3. Environmental Laws and Regulations. The contractor must comply with all applicable Federal, 11 | P a g e

State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor must comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc.

resulting from violations. The contractor must immediately notify the designated AMARG POC when violations occur and cooperate fully with fire department personnel and Government investigators.

4.21.4. Environmental Permits. Contractors must comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor must treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor must also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs must be considered as having been included as a factor in the contractor's bid price.

4.21.5. Hazardous Materials/Waste. The contractor must be responsible for the proper management of both hazardous and non-hazardous waste. The contractor must segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste:

Proper Management and Disposal, of the Contractor Environmental Guide. The contractor must coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

4.21.6. Hazardous Material (HAZMAT) Handling. The contractor must have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation.

The contractor must plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance for Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor must maintain one copy of the MSDS or SDS for each HAZMAT line item used within the work center.

4.21.7. Prohibited Substances/Chemicals. The contractor must not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

4.21.8. Hazardous Materials/Waste Spills. The contractor must take every reasonable precaution to prevent spills of HAZMAT and immediately report any HAZMAT spills to the designated 309 AMARG POC and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor must comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor must clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor must bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

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4.21.9. Spill Containment Kits. The contractor must ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor must make spill containment kits available for inspection by Government personnel, upon request.

4.22. Federal Holidays. The Federal Government observes the following holidays. (Note: If the holiday falls on a Saturday, then the holiday will be observed as recognized by the Federal Government). The contractor must not normally be required to provide routine services on holidays, or the actual day set aside for observation.

New Year’s Day Labor Day Martin Luther King Jr Birthday Indigenous People Day President Washington Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

4.23. Contractor Employee Appearance. Contractor employees must present a professional, conservative, and neat appearance. Contractor personnel must report for duty in a professional manner, in appropriate attire befitting the work environment, and have complied with socially acceptable standards of personal hygiene. While performing services, contractor employees must be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed. The contractor employee's clothing must fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed. Contractor employees and sub-employees must have knowledge of proper use and adherence to safety clothing and safety shoes and eyewear.

4.24. Communication. Contractor employees must maintain open, professional, and respectful communication with Government personnel (military and civilian) and other contractor employees. The COR will report valid complaints in writing to the CO for action. Valid complaints will be considered a performance failure. The contractor must resolve all substantiated complaints immediately upon notification of the complaint. Contractor employees are required to identify themselves as a contractor at all times while on the job, (e.g. in the workplace, when attending meetings, when answering Government telephones, in e-mails, or when making phone calls on behalf of the Government).

5.0. Government Services

5.1. Emergency Services. The Government will provide security forces services (call (520) 228-4444 for emergencies only), and fire protection services (call (520) 228-3333). There is no emergency room on DMAFB, therefore contractor personnel must call (520) 228-3333 for medical emergencies.

5.2. Refuse/Recycling Service. The Government will provide refuse and recycling services with the contractor participating in the base-recycling program, and proper waste disposal practices.

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Appendix A. Estimated Frequency of Services

A.1. - Cooking Exhaust Hoods

Item # Building Facility Number of Hoods

Estimated Number of

Annual Cleanings

Unit

1 189 Alert Center 1 2 EA

2 2612 Child Care Center 1 1 EA

3 2614 Child Care Center 1 1 EA

4 3203 Bowling Center (Grill) 1 6 EA

5 4100 DFAC DINING SERVING LINE 2 24 EA

6 4100 DFAC KITCHEN 4 16 EA

7 4838 Fire Station #1 1 1 EA

8 6006 School Age Program 1 1 EA

9 B4459 Fast Break 1 1 EA

TOTAL SERVICES 57

A.2. Paint booths / Saw Vents

Item # Building Facility Number of Hoods

Estimated Number of

Annual Cleanings

Unit

1 4531 Auto Hobby Shop 1 1 EA

2 5255 Large Indoor Paint Booth 1 1 EA

3 5258 Corrosion Control Booth 1 1 EA

4 7213 AMARG Paint Booth 1 1 EA

5 7391 AMARG Wood Shop Vents 1 2 EA

6 7431 AMARG Wood Shop Vents 1 2 EA

TOTAL SERVICES 8

A.3. Dryer Vents

Item # Building Facility Number of Hoods

Estimated Number of

Annual Cleanings

Unit

1 189 Alert Facility 1 2 EA

2 1358 Security Forces Jail 1 2 EA

3 1713 Fire Station 2 1 2 EA

4 2301 Benko Gym 2 4 EA

14 | P a g e

5 2352 Temporary Lodging Facility 10 20 EA

6 2353 Temporary Lodging Facility 10 20 EA

7 2354 Temporary Lodging Facility 10 20 EA

8 2355 Temporary Lodging Facility 10 20 EA

9 2356 Temporary Lodging Facility 10 20 EA

10 2505 Heffner Gym 1 2 EA

11 2542 Lodging Hotel – Commercial 6 12 EA

12 2542 Lodging Hotel – Common 20 40 EA

13 2612 Child Development Center 3 6 EA

14 2614 Child Development Center 2 4 EA

15 3219 Dormitory (Ganged 6) 6 12 EA

16 3500 Dormitory (Ganged 9) 9 18 EA

17 3508 Dormitory 17 34 EA

18 3509 Dormitory (Ganged 12) 12 24 EA

19 3533 Dormitory 36 72 EA

20 3610 Dormitory (Ganged 10) 10 20 EA

21 3750 Dormitory 30 60 EA

22 4211 Dormitory (Ganged 6) 6 12 EA

23 4224 Dormitory 7 14 EA

24 4838 Fire Station #1 2 4 EA

TOTAL SERVICES 444

5.0. Government Services