Attachment 2 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

1.0 Scope of Services.

The performance-based services covered in this solicitation and resultant firm-fixed-price Purchase Order require the contractor to furnish all labor, equipment, supervision, transportation, operating supplies, quality control and incidentals and services necessary to perform machine roadside brush cutting of designated roads, in compliance with the terms, specifications, conditions, and provisions of this solicitation. The equipment used to perform this work shall meet safety standards and shall be in good mechanical condition.

1.1 Work Objective. Successful, quality performance will result in a clear line of sight, clear of debris as outlined in specifications.

1.2 Location and Description.

1.2.1 Location. The work sites are located on the North Zone: Bonners Ferry, Priest Lake, and Sandpoint Ranger Districts of the Idaho Panhandle National Forests. Bonner and Boundary County Idaho. Beginning and ending point will be described.

1.2.2 Roadside Brush Cutting. This work consists of cutting vegetative growth including trees six (6) inches or less in diameter (when measured 6 inches above the ground) which interferes with the sight distance and drainage features along the roadway. Work also includes the removal of all logs and windfall within the specified clearing limits. The clearing limits are shown in the attached typical section.

This includes a horizontal distance of ten (10) feet, (or a slope distance of 12 feet) from the bottom of the ditch for the roads with ditches, eight (8) feet horizontal distance (or a slope distance of 12 feet) from hinge without ditch, and a horizontal distance of four (4) feet (or a slope distance of six (6) feet) from the shoulder of the fill side. Clearing shall include turnouts and curves. The clearing limits are shown in the Exhibit A.

1.2.2.1 If brush cutting is needed within riparian areas (particularly stream crossings) heavy machinery shall be used only from the established road prism and only to the shoulder. Riparian areas are any road or road segment 20 feet or closer to a live stream.

1.2.2.2 Standard Maintenance Brushing will require removal of low brush and a few trees scattered along shoulders of the roadway varying to denser brush and trees along the entire length of the shoulders of the roadway. Heavy Maintenance Brushing will require removal of heavier brush and small trees with stems up to approximately 2” diameter encroach into the shoulders reducing the travel width.

2.0 CONTRACTOR WORK REQUIREMENTS and STANDARDS

2.1 Moving of Equipment and Supplies. The moving of equipment and supplies to the job site and between job sites shall be the contractor's responsibility.

2.2 Replacement of Equipment. Contractor shall provide quality equipment capable of safely performing the work under the terms of the contract. All repairs made are the total responsibility of the Contractor.

2.3 Equipment Performance Standards. Contractor shall make equipment available for inspection and approval before use. Contractor shall provide quality equipment capable of safely performing the work under the terms of the contract. If equipment is rejected because it does not meet minimum requirements, including but not limited to safety and operability, or if it becomes inoperative, the Contractor shall correct the deficiencies or furnish replacement equipment meeting contract requirements within 2 days. All repairs are the total responsibility of the Contractor. The Contractor must satisfy all applicable OSHA and DOT requirements or certifications for the operation of offered equipment. There will be no obligation to make payment for any equipment delivered that does not meet the Technical Specifications.

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, accomplishes the intended work in the contract, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Equipment provided to conduct work must meet or exceed the following minimum specifications unless otherwise approved the Contracting Officer: Tractor Mower. 75 SAE net horsepower rubber-tired tractor with side mount rotary head boom mower, year 2005 or newer, capable of cutting up to 6” inch diameter vegetation. Contractor is required to get equipment approval from the Contracting Officer prior to any work taking place.

2.4 Existing Facilities. All existing facilities such as signs, cattle guards and drainage structures and road surfacing damaged by the Contractor's operations shall be replaced or repaired by the Contractor at no cost to the Government. Restrictions. Bridge overload permits are required for any vehicle which exceeds the maximum allowable gross vehicle weight of 80,000 pounds; if axle weight limitations dictated by the Bridge Formula result in a lower gross vehicle weight; if single axle loads exceed 20,000 pounds or tandem axle loads exceed 34,000 pounds; if the vehicle exceeds the posted load limits for the bridge. The Bridge Formula can be found in Forest Service Handbook 7709.56b – TRANSPORTATION

STURCTURES HANDBOOK, CHAPTER 90 – ROAD BRIDGE OPERATION.92 – BRIDGE MANAGEMENT.

*NOTE: Equipment with metal tracks are not allowed on paved roads.

2.5 Pollution and Erosion Control. During all operations under this contract, the Contractor shall exercise reasonable measures to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and solid or liquid wastes from the Contractor's operations, including camps, parking areas, and equipment maintenance areas shall be stored and collected in a sanitary manner and disposed of in a State�approved sanitary landfill. Oil from crankcases or gear boxes, equipment waste or spilled or excess fuel shall be placed in containers and removed from the work site and disposed of as approved and required by Federal, State and Local laws. Equipment ordered for operations in close proximity to streams or bodies of water will be required to meet more stringent requirements regarding seals and fittings that prevent the leaking of hydraulic fluids, lubricants and fuels. Failure to comply will result in immediate rejection of equipment.

2.6 Noxious Weed Control. Prior to moving of the equipment to the worksite, the Contractor shall be required to clean all equipment prior to entry on to the project area. This cleaning shall remove all dirt and plant parts and material that could carry noxious weed seeds into the project area. Failure to provide clean equipment may result in the rejection of equipment.

2.7 Brush Cutting Methods.

2.7.1 All brush, slash, trees, herbaceous plants (grass and weeds), etc., shall be cut off cleanly, with no material left partially cut, bent over, or matted down.

2.7.2 No brush, slash, or other material shall be disposed of in creeks or streams and shall not interfere with or obstruct drainage facilities.

2.7.3 All slash having a diameter greater than two (2) inches and a length greater than two (2) feet or a length greater than three (3) feet regardless of diameter shall be disposed of by scattering downslope from the roadbed and outside the clearing limits so that no material extends above the roadway elevation. Fragmented debris of smaller dimension may remain within the clearing limits but must be removed from roadbed surfaces. Scattered debris in roadbed is acceptable in minor amounts that will not contaminate aggregate surfacing or may readily be incorporated into native surface materials. On all open roads contractor shall maintain the roadway to a condition that is safe for public traffic to pass which may require removing all brush that is a driving hazard within the same day it was cut from the roadbed. All other brush shall be picked and scattered within 7 consecutive days of being cut.

2.7.4 Logs and windfalls.

2.7.4.1 Logs and windfalls lying within or across the clearing limits shall be cut off at the top of the cut-slope and moved to the lower side of the road beyond the clearing limits. Logs placed on the fill-slope of the road shall be outside the clearing limits and at least two feet below the shoulder elevation. The remaining portion of a log or windfall that lies on the upper side of the road shall either be firmly anchored to prevent sliding inside the clearing limits or moved across the road as described above.

2.7.4.2 Windfalls on the fill-slope side which extend above the road elevation shall be cut off at least two

(2) feet below the road elevation and disposed of as outlined above. Logs shall be placed, limbed, or scattered so that limbs do not extend above the roadway elevations.

2.7.4.3 No windfalls or logs shall be disposed of in creeks or streams and shall not interfere with or obstruct drainage facilities.

2.7.5 Brush and trees six (6) inches or less in diameter.

2.7.5.1 All brush and trees with a stump diameter of six (6) inches or less located inside the clearing limits, (with exception of the roadbed) shall be cut off no higher than six (6) inches above the ground level, as measured on the uphill side. The tree diameter shall be measured on the uphill side. Roadbed clearing limit vegetation stump height shall not exceed two (2) inches and shall be cut as not to create a hazard to foot or vehicle traffic.

2.7.5.2 Trees in excess of six (6) inches in diameter.

2.7.5.3 Trees in excess of six (6) inches in diameter, when measured six (6) inches above the ground, shall be limbed so that no limb extends within a clear height of 14 feet directly above the traveled way, or within 10 feet in elevation of the road surface within the cutting limits. Limbs shall be cut to within six (6) inches of the trunk to produce a reasonably smooth vertical face.

2.7.5.4 Slash and debris shall be scattered downslope from the roadbed and outside of the clearing limits, avoiding any concentration.

2.7.6 Piling. Will not be required under this purchase order; however, may be approved by the Contracting Officer’s Representative (COR). The Forest Service (FS) will cover and burn such approved piles.

2.8 Maintenance of Traffic and Use of Warning Devices. The Contractor shall provide signs, other devices, and traffic control for occupied work areas in accordance with National Standards as contained in Part VI of the Manual of Uniform Traffic Control Devices (MUTCD), current edition, and these specifications. All signs and devices remain the property and responsibility of the Contractor.

2.8.1 Traffic Conditions

2.8.1.1 Roads shall be open to traffic unless otherwise provided.

2.8.1.2 One-lane roads shall be available for one lane channelized passage of traffic at all times unless approved in writing by the COR.

2.8.2 Devices

2.8.2.1 Required signs can be mounted on portable or temporary mountings. Standard MUTCD legends shall be used.

2.8.2.2 Traffic approaching the work area from either direction and/or side approaches shall be warned by signing.

2.8.2.3 Signs will at all times be within one mile of the operating equipment or personnel.

2.8.2.4 Hazards incidental to the work within or on the traveled way, shoulders, or turnouts shall be marked with hazard identification, illuminated beacons, or other MUTCD devices to safely guide road users through the area. Work shall be scheduled to provide for completion of segments on a daily basis.

2.8.2.5 Advisory speed plates may be used to control traffic through the work area.

2.8.3 Equipment

2.8.3.1 All vehicles and machinery operating on or from the traveled way or road shoulder shall have flashing 4-way or top mounted flashing amber lights or rotary beacons operated continuously while work is in progress.

2.8.3.2 Vehicles and machinery not directly used in the maintenance operation shall be parked off the traveled way to minimize interference with the normal use of the road.

2.8.3.3 Use of motorized equipment other than handheld equipment such as power saws and brush cutters will not be permitted off designated roads in the project area without approval of the Contracting Officer.

3.0 REPORTS AND DOCUMENTATION.

3.1 Contractor Quality Control Plan. The Contractor shall submit a Quality Control Plan (QCP) before any work begins. The QCP must demonstrate how the Contractor will assure that quality of performance meets the objectives and requirements of the purchase order. The QCP shall be submitted and approved by the Government before work begins. (See 6.0 Performance Summary) The QCP shall specify:

(a) How quality will be monitored to assure performance standards are met and rate of progress (See Contractor Work Requirements and Standards)

(b) How the work will be supervised and by whom.

(c) Identify the personnel responsible for performing quality control.

(d) Provide a copy of checklist used for inspections.

Failure of the Contractor to maintain satisfactory inspection results, will be grounds for deduction in payment or termination for cause. Contractor shall submit complete written copies of Quality Control Inspections. The Contractor may supplement the QCP within ten (10) days of the start of work and submit for review and approval. The Contractor’s QCP must provide the Government with sufficient information to indicate and verify the contractor is conducting work in accordance with this agreement.

3.2 Contractor Quality Control Inspection. The Contractor is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met and the contractor follows QCP. The Contractor shall assure performance meets contract specifications, in accordance with FAR 52.212-4 Contract Terms and Conditions-Commercial prior to requesting the Government to inspect for payment or acceptance. Upon completion of a road, the Contractor shall notify the COR in writing to set a mutually agreed upon date for inspection of completed work. The Contractor’s Quality Control inspections will be the basis for computing payment unless the Government verification results indicate the work is unacceptable.

4.0 ACCEPTANCE REQUIREMENTS.

4.1 Government Quality Assurance Inspection. The Government will, at its convenience, make periodic inspections of the work to assure contract compliance and will perform Quality Assurance Inspections to determine the Contractor is performing quality control in accordance with their Quality Control Plan. QA

Inspection methods may include visual survey and review of Contractor quality control documents, procedures, plan inspection reports and/or customer comments.

4.2 Acceptance. Acceptance of the work under the purchase order will be made after the CO has made the determination of satisfactory acceptable compliance with the specifications and in accordance with FAR 46.501. For acceptance purposes, complete an entire road or road segment otherwise approved by the CO. Acceptance will not be made for segments broken by unacceptable portions. The Government will inspect completed section of the road within three (3) consecutive business days following the Contractor’s written notification of completion of the work. A business day is defined as Monday through Friday, excluding Holidays. When inspection indicates the performance objectives were not met, work will be deemed unacceptable, and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after re-work will be made in the same manner as the first inspection and the Contractor may be charged for actual costs incurred by the Government for re-inspection of rework and deducted from the Government’s payment to Contractor.

5.0 DELIVERIES OR PERFORMANCE.

5.1 Performance Period. The Contractor shall maintain progress at a rate which will assure completion of the work within the period specified. Work may be accomplished during daylight hours (one-half hour before sunrise to one-half after sunset). The Government may restrict operations on weekends of expected high use. The Government reserves the right to specify the sequence in which the work is performed.

5.2 Although this is a performance-based requirement and work covered under this Purchase Order must be completed no later than December 30, 2025, that does not mean that the Contractor can or should start work covered under this Purchase Order 1, 2 or 3 months before required completion date, if work can be started earlier. The Contractor should initiate the scheduling and coordination of work requirements with the COR, and dialogue between the two parties should be maintained and continued throughout the life of the Purchase Order through its completion date and final acceptance of services.