Attachment 2 Lodging PWS FY 27 7 Oct.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

179th Cyberspace Wing Lodging Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Lodging Services, as defined in this PWS.

1.1.1 Objectives: Requirement is for lodging in commercial hotel facilities, for eligible members of the 179th Cyberspace Wing and 200th RED HORSE Det 1 Squadron, Mansfield Ohio Air National Guard. Estimated 155 rooms will be required one Thursday/Friday/Saturday per month or Drill weekend which may fall on days in two different months. Estimated 6 additional rooms will be required each month outside of the standard schedule. Requesting double rooms (all non-smoking)

1.2 Background: The 179th Cyberspace Wing (AW) and 200th RED HORSE Det 1 Squadron (RHS) require Regularly Scheduled Drills (RSD), Split Regularly Scheduled Drill (SRSD), and Rescheduled Drill (RD).

1.3 Period of Performance (PoP): The Period of Performance shall be Nov 2026 – Oct 2027, covering the requested dates as indicated on the attached Lodging Schedule.

1.4 General Information:

1.4.1 Place and Performance of Services: Within 25 miles driving distance from 1947 Harrington Memorial Rd. Mansfield, Ohio 44903-8049. The contractor shall maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Telework is not authorized for this requirement.

1.4.1.2 Reserved

1.4.1.3 Reserved

1.4.2 Recognized Holidays: Reserved

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.5.1. Reserved

1.4.5.1.1 Reserved

1.4.5.1.2 Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.5.1 Reserved

1.4.5.1.6 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.6.1 Reserved

1.4.5.6.2 Reserved

1.4.5.6.3 Reserved

1.4.5.6.4 Reserved

1.4.5.6.5 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Room/Facility Requirements:

5.1 The contractor shall provide double occupancy rooms containing neat living and sleep areas meeting minimum standards for federal, state (Ohio) and local governments as well as industry standards for health and safety. Contractor shall ensure facility and rooms maintain quality standards, as set forth in United States Air Force Eagle standard for commercial hotels and Air Force Instruction 34-135 – Facility and Room standards.

5.1.1. All facilities used in performance of this contract shall have a current 179 CW health, fire, security/Antiterrorism, base services and safety inspections prior to award of contract. A current inspection is defined as being completed within the last 365 days.

Contractor shall maintain inspections throughout the life of the contract. Inspection criteria remains subject to change at the discretion of the 179 CW.

5.1.1.1. When conducting inspections, the contractor shall grant the Government inspectors access to all areas of the lodging facilities during normal operating hours.

The Government shall inspect a minimum of three clean rooms, chosen by the Government.

5.1.1.2. Following an inspection, the Government may provide the Contractor with a written report detailing any identified deficiencies. Each deficiency shall be categorized as either minor or significant.

5.1.1.3. Upon receipt of a deficiency report, the Contractor shall submit a written correction plan to the Contracting Officer within 48 hours. The plan must detail the actions that will be taken to rectify each significant deficiency and the timeline for completion.

5.1.1.4. Significant deficiencies must be corrected within a maximum of 72 hours from the time the deficiency report is received, unless otherwise agreed upon in writing by the Contracting Officer.

5.1.1.5. Significant deficiencies are defined as any conditions that pose a health or safety risk, or that severely impact the quality of lodging services provided. Examples include, but are not limited to, structural damage, pest infestations, non-functional fire safety equipment, and unsanitary conditions.

5.1.1.6. The Government reserves the right to conduct a re-inspection to verify that the identified deficiencies have been corrected. The Contractor will be notified of the re-inspection schedule.

5.1.1.7. Fire Inspection – The Government shall use “Attachment 5 Fire Checklist”.

5.1.1.8. Health & Safety Inspections shall consist of:

1. Sanitation and Cleanliness: Inspect the facility for high standards of cleanliness and sanitation in all areas, including guest rooms, kitchens, and common areas.

2. Food Safety: If the facility provides food services, verify compliance with local and federal food safety regulations, including proper food handling, storage, and preparation practices.

3. Water Quality: Ensure that potable water meets local health standards and that measures are in place to prevent contamination.

4. Pest Control: Confirm the presence of effective pest control measures to prevent infestations.

5. Health and Safety Inspections: Review regular health and safety inspection reports and ensure any identified issues have been promptly addressed.

6. Inspecting for faulty GFCI outlets

7. Reviewing Elevator Inspections

5.1.1.9. Security/Antiterrorism Inspection: Criteria used for this assessment is drawn from the Unified Facilities Criteria, Defense Threat Reduction Agency vulnerability assessment benchmarks, and related Department of Defense and Department of the Air Force Instructions

1) Access Control: Assess the facility’s access control measures, including secure entry points, surveillance cameras, and identification verification systems.

2) Emergency Response Plan: Review the comprehensive emergency response plan, detailing procedures for various security threats, including active shooter incidents, bomb threats, and natural disasters.

3) Locks and Safeguards: Verify that guest rooms and common areas have secure locks

4) Crime Report review

5) Review for significant facility antiterrorism and force protection shortfalls, or security deficiencies noted that would warrant non-use of the facility by military/government personnel

5.1.2. Contractor facility shall be subject to scheduled or as-needed inspections determined necessary by 179th Cyberspace Wing agencies (Security/Antiterrorism, Health Dept., Fire Dept., Base Services and Safety Office). Inspection records shall be up-to-date and compliance records maintained (e.g. pest control).

5.1.3. Off-Limit Locations. IAW DoD Instruction 2200.0, Combating Trafficking in Persons, and DAFI 10-245, Antiterrorism, the following lodging facilities are off limits to 179th Cyberspace Wing personnel. The contractor shall ensure the lodging facilities provided are not on the 179 CW Off-Limits Location list.

42 Motel 2444 Lexington Ave. Mansfield, Oh 44907

Heritage Inn Mansfield 1017 Koogle Rd. Mansfield, Oh 44903 Mansfield Inn 880 Laver Rd. Mansfield, Oh 44905 Motel 6 555 N. Trimble Road, Mansfield, Oh 44906 M-Star Hotel Mansfield 137 Park Ave. West Mansfield, Oh 44902 Quality Inn & Suites 500 N. Trimble Road, Mansfield, Oh 44906 Red Roof Inn 2425 Interstate Circle, Mansfield, Oh 44903 Travelodge Mansfield 90 W. Hanley Rd. Mansfield, Oh 44903 Wingate Hotel 2069 Walker Lake Rd. Mansfield, OH 44906

5.1.4. Each room shall contain two (2) normal beds. These beds can be of any size (e.g., twin, full, queen, king) but must be standard, permanent beds.

Pull-out beds, sofa beds, roll-away beds, or any form of temporary bedding solutions are not acceptable to meet this requirement.

5.1.5. Rooms shall be constructed and finished to provide good light and sound attenuation. All piping and wiring must be enclosed.

5.1.6. Ceilings and walls shall be finished using paint or wall covering

5.1.7. All floors in living and sleeping areas shall have clean, serviceable covering

5.1.8. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defects.

5.1.9. The contractor shall ensure that all rooms are clean, safe, and in good repair.

5.1.10. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. All doors shall be free from holes, dents, or other physical defects.

5.1.11. HEATING, AIR CONDITIONING, AND VENTILATION. Living quarters shall be provided with individual room-controlled heating and air conditioning (in season) and otherwise provided the ventilation necessary to maintain comfort for guests. If utilities fail, other than an area-wide failure or force majeure event, for more than 2 hours the vendor shall take action to relocate all occupants to another lodging facility of equal or higher quality at no expense to the Government or the occupants.

5.1.12. STORAGE FOR SAFEGUARDING OF VALUABLES. The vendor must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants.

5.1.13. On-Site Parking. The contractor shall ensure that adequate on-site parking capacity is available to accommodate a minimum of two (2) vehicles per hotel room reserved under this contract.

5.2. Room Reservations

5.2.1. The contractor shall reserve rooms as specified on the Lodging Pricing and Availability. Sign in Roster sent by Base Services for the duration of the contract period.

5.2.2. Rooms shall be available for check-in by 1530 on the day of arrival and check-out by 1100 on the day of departure.

5.3 Room Cancellation & Modification Policy

5.3.1. Cancellation by the Government: The government reserves the right to cancel any room reservations without penalty if the cancellation is made at least [insert number] days prior to the scheduled check-in date. Cancellation notification shall be provided by the COR, Contracting Officer, or individual(s) provided in writing from the Contracting Officer.

5.3.2. Cancellation by the Contractor: The contractor shall not cancel any confirmed room reservations unless due to circumstances beyond their control, such as force majeure events. In the event of a contractor-initiated cancellation, the contractor shall notify the Contracting Officer and COR immediately and provide alternative accommodation of equal or better quality at no additional cost to the government.

5.3.3. Modification of Reservations: The government may modify room reservations without penalty if changes are made at least [insert number] days prior to the scheduled reservation/check-in date. Modification notifications shall be provided by the COR, Contracting Officer, or individual(s) provided in writing from the Contracting Officer and is subject to hotel availability.

5.3.4. Cancellations and modifications that do not meet the criteria of paragraphs 5.3.1., 5.3.2., & 5.3.3. shall only be made by mutual agreement of both the contractor/hotel & and Contracting Officer.

5.4 Coordinating and Scheduling:

5.4.1. The Government shall submit a sign-in roster sheet to the contractor, which will contain room assignments and names of members authorized lodging under this agreement, no later than 10 days prior to the reservation date/check-in.

5.4.2. Sign-in roster must be printed off and located at the front desk for members to sign at check-in.

5.4.3. Only the COR, or additional individuals authorized by the Contracting Officer, can make room changes/swaps. However, individuals that do not want a roommate when assigned to a double room are able to book a room, if available, at their own expense.

5.4.4. In the event of a late check-in, rooms reserved under this contract shall be held for government use for the days reserved. Contractor is advised there may be instances where members check-in after midnight or the individual arrives the day after reservation date.

5.4.5. Sign-In roster submitted under paragraph 5.4.1. must be returned to the COR within five calendar days after check-out. Prior to returning the roster sign-in sheet, hotel shall verify any NO-SHOWS on the roster. Once complete, roster shall include information clearly indicating any NO-SHOWS that occurred.

5.4.6. This contract shall cover Lodging charges only (i.e. room cost). Members are personally responsible for missing property or damage reported by the hotels. Members accruing additional room costs for items such as, but not limited to, movies, laundry, etc.

must utilize a personal card for such expenses.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

AFI 34-135

Lodging Program 07/23/2024

Mandatory https://static.e-publishing.af.mil/production/1/af_a1/publication/daf man34-135/dafman34-135.pdf

6.1 Applicable Forms: Forms applicable to the PWS are listed below: Not Applicable

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS Paragraph

5.0 – 5.2.2

All rooms shall meet the minimum standards outlined in the PWS.

100% AQL after resolution. Contractor must resolve issues prior to 9pm each evening.

Random Sampling by the Government/COR

PWS Paragraph 5.4.5

Return Sign-In Roster to the

COR

Within five calendar days after check-out

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.9 Designate Contract Manager

No later than 7 days after contract award.

1 Electronic Submission (email)

COR

5.4.5 Submit Sign-In Roster

No later than 5 days after check-out

1 Electronic Submission COR

1.4.5.1. Reserved