Attachment 2 - Instructions to Offerors Final.pdf

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ATTACHMENT 2 – INSTRUCTIONS TO OFFERORS

1. Federal Acquisition Regulation (FAR) 52.216-1 Type of Contract (APR 1984)

The Government contemplates the establishment of a firm fixed price Single Award Blanket Purchase Award (SA-BPA) in accordance with Federal Acquisition Regulation (FAR) 13.303. The solicitation will use FAR 13.5 procedures. This requirement will be reserved 100% for small business.

2. Questions

Any questions regarding this solicitation must be submitted to kim.ramsay2@usdoj.gov no later than 1:00 pm EST on January 20, 2025. Please include the Title “Narcan Kits” in the subject line of your email. All questions will be answered on SAM.GOV as an amendment to this solicitation.

3. Organizational Conflicts of Interest

Per FAR Subpart 9.5, the offer must warrant that, to the best of its knowledge and belief, there are no relevant facts or circumstances that would give rise to an organizational conflict of interest. If there is such rise, the offeror must disclose all such relevant information to the Contracting Officer, Kim Ramsay; kim.ramsay2@usdoj.gov before the deadline of the product submittal packet/evaluation.

4. Additional Details

The Government is not liable for any expenses incurred by the offerors in developing and submitting quotes for this solicitation.

The Government anticipates selecting the best-suited offeror from initial responses, without engaging in exchanges with offerors. However, the Government reserves the right to engage in exchanges at the sole discretion of the Contracting Officer. Therefore, offerors are strongly encouraged to present their best technical solutions and price.

Upon review and acceptance of the apparently successful Offeror’s submittal, the Government reserves the right to communicate with only that offeror to address any remaining issues, if necessary, and finalize with that Offeror. These issues may include price, responsibility matters or any issues that the Contracting Officer deems concerning. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited offeror based on the original analysis and address any remaining issues.

The offeror must respond to all requirements of the solicitation and must include all information specifically required in all sections of the solicitation to be considered for award.

Award of a BPA may not be made to the offeror unless an agreement can be secured for all terms and conditions.

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5. Instructions and Content

Proposed Technical Submission Requirements:

Offerors shall submit one (1) PowerPoint presentation of their proposed products including photos of sample kits. They should also include a technical specification sheet (as discussed below) which outlines all the features for each proposed kit.

6. Technical Specification Requirements Content:

1. Proposal Cover/Transmittal Letter The offeror shall provide a Proposal Cover/Transmittal Letter (limit 2 pages) with pertinent offeror information. This information should include, at a minimum the following:

a. Company Name

b. UEI from SAM.gov

c. At least two current Authorized Corporate Representatives names, titles, emails, and phone numbers.

2. Technical Specifications Offeror shall Provide a PowerPoint presentation, limit twenty (20) slides, including the following information:

a. Photos of complete kits, front and back, for each kit type listed in Section D of the

Statement of Work.

b. Exact product information (SKU, part number, item number, manufacturer, etc.) for each component.

c. Brief description of each kit and component including measurements both internal and external as well as measurements of each component.

3. Management Plan The offeror shall provide a Management Plan. The plan shall provide a straight-forward concise delineation of capabilities which includes a description of how your firm will meet the requirements of the Statement of Work to include the deliverables found in Section E and ensuring the quality of the products meets the specifications in Section D. The offeror shall include their company name and current point of contact for questions. Limit five (5) pages.

7. Price

Pricing shall be submitted in accordance with the following:

a. Use the attached pricing excel workbook only.

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b. Completion of the price excel workbook is required for a full evaluation of an offeror’s quote. Quotes submitted without the complete pricing workbook will not be further considered.

The BPA will include a FFP for each type of kit required. Call Orders will be initiated on an as needed basis. This BPA does not obligate any funds. The Government is obligated under this BPA only to the extent of Call Order(s) placed by an authorized individual specified in the attached Statement of Work (SOW).

NOTE: UNIT PRICING SHALL INCLUDE SHIPPING. No additional separately priced lines will be included for shipping. Shipping destination includes CONUS and OCONUS.

The pricing established at the time of the BPA award, will be the pricing utilized when establishing all BPA Call Orders. The estimated quantities in the Pricing Sheet are provided to assist in pricing, but are not an exact quantity, as the exact quantity is not known. The Government is under no obligation to order any quantity during any period of this BPA.

Details on the specifications of these documents are included in the attached SOW.

8. Due Date and Time

Offerors shall submit all requirements via email to Kim Ramsay, kim.ramsay2@usdoj.gov no later than 1:00 PM EST, on February 14, 2025. Late submissions will not be considered for award.

Quotes must remain valid for 120 days.

9. Basis of Award

Award will be based on lowest priced technically acceptable contractor who is eligible to receive an award, provides a fair and reasonable price, provides a fair market price, is a small business and can provide the items specified in the SOW for the required period of performance. If a contractor is unable to provide all products requested, then they will not be considered for this award. Contractor eligibility is in accordance with SAM.GOV and the general responsibilities at FAR 9.104.

10. Evaluation

Technical Acceptability:

To be technically acceptable, the products quoted must meet the exact specifications listed in Section D of the attached Statement of Work as well as all sections of this instruction document, Attachment

2. Further, the deliverables in section E must be discussed in the management plan, and if offeror cannot meet the deliverables, they will be considered technically unacceptable.

Price:

The Contracting Officer will conduct a review proposed prices to determine price fair and reasonableness in accordance with FAR 13.106-3(a).

mailto:kim.ramsay2@usdoj.gov