Attachment 2 Instructions to Offerors FAR 52.121-1 and 52.212-2.docx
DOCX document 20 KB Posted
- Attached to
- Steris Preventative Maintenance
- Solicitation number
- HT940624R0034
- Issued by
-
Defense Health Agency
About this file
This document provides instructions to offerors for a Request for Quotes (RFQ) issued by the Defense Health Agency for preventative maintenance services on Steris AMSCO 400 MEDIUM and Atlas transfer carriage equipment at Langley AFB, VA. The contract will be a one-year Firm Fixed Price contract with four one-year option periods.
The key requirements include: ensuring only qualified technicians are used, responding to service calls within 48 hours, providing 100% availability for online troubleshooting during government hours, repairing equipment to OEM specifications, and conducting two preventative maintenance visits annually. Offers must be submitted electronically by 2 PM ET on July 5, 2024. Award will be made based on a technical/price tradeoff evaluation, with technical acceptability being significantly more important than price. This is a 100% Small Business set-aside under NAICS code 811210.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 4 Quote Pricing Worksheet.xlsx | XLSX spreadsheet | |
| Attachment 3 Provisions and Clauses.docx | DOCX document | |
| Attachment 1 Statement of Work.docx | DOCX document |
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Text version
HT940624R0034 – Request for Quotes
Langley AFB, VA Steris AMSCO 400 Medium / ATLAS Transfer Carriage Maintenance and Repair Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS
1.1 Addendum to 52.212-1 (b), Submission of offers. Only electronic versions of quotes will be accepted. Paper copies or hand carried quotes will not be considered for award. Submit signed and dated offers no later than 2 PM eastern time 5 July 2024 via email to: Jan Harding at jan.t.harding.civ@health.mil .
1.2 All quotes shall be submitted as complete, clearly presented, and contains sufficient detail for effective evaluation as detailed in Addendum to 52.212-2 of this solicitation.
1.3 The quote submission shall include three parts:
1.3.1 General documents.
1.3.1.1 A signed and dated cover letter to include company name, address, phone number, name of authorized agent, company CAGE Code, and Unique Entity Identifier (UEI).
1.3.1.2 Completed Certifications and Representations. This RFQ includes provisions that the offeror must fill in. Quotes shall contain the completed representations unless the offeror has already completed the representations in SAM. If the representations are in SAM, please state such in the cover letter.
| 1.3.2 The offeror shall provide a detailed description of how it will meet the following: | |||||
| • | Ensure that only qualified field engineers and technicians who have gone through | Original Equipment Manufacturer (OEM) or comparable third-party service schools for | the above-mentioned equipment. | ||
| • | Offeror must be on site within 48 hours of service call for emergency calls. | ||||
| • | Offeror must be available for online service calls to troubleshoot the instrument problems | 100% of the time within government working hours. Monday-Friday, hours of 0800-1630 | eastern time | ||
| • | Instruments must be repaired to OEM specifications for operation. | ||||
| • | Offeror must provide two preventative maintenance visits annually per instrument. |
1.3.3 A completed Attachment 4 - Quote Pricing Worksheet. Do not use any other document for price submission. Although your company quote sheet may also be included, only the Attachment 4 pricing will be evaluated.
ADDENDUM TO 52.212-2 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS
Addendum to 52.212-2 Evaluation-Commercial Items.
a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
1.2 Award will be made based on a Technical/Price Trade Off basis. In this trade off, technical acceptability is significantly more important than price.
1.3 The Government will use the following process to evaluate offers:
Step 1: Evaluate all quotes for responsiveness. If the contracting officer determines it necessary, the Government reserves the right to contact all, some, or none of the offerors to clarify minor omissions or discrepancies in their offer. Such communications shall not be considered “Discussions” as defined in FAR 15.
Step 2: Evaluate responsive quotes for Technical Acceptability. "Acceptable" is when the quote conforms to the specifications required by the Statement of Work and the Addendum to FAR 52.212-1 above.
Step 3: Make a best-value decision based on technical acceptability and a determination that the price is fair and reasonable.
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