15F06726Q0000443 UH-60M INSTRUMENT PANEL MODIFICATION

INSTRUCTIONS TO QUOTERS

1. General

This solicitation is issued as a Request for Quotations (RFQ) using commercial acquisition procedures in accordance with FAR Part 12.

The Government intends to award a single firm-fixed price Purchase Order for the design, manufacture, deliver and install of six (6) UH-60M instrument panel modifications to replace the currently installed Garmin GPS-500s with Garmin GTN-625Xi units in accordance with the Statement of Work (SOW).

The Government intends to evaluate quotations and make an award without conducting discussions. Therefore, Quoters are encouraged to submit their best technical and pricing terms in their initial quotation. The Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

1.1 Questions and Requests for Clarification

Questions regarding this solicitation shall be submitted on Attachment 4 via email to Maureen Murdock at mmurdock@fbi.gov and Andrea Dailey at amdailey@fbi.gov no later than 9 Sept 2026 at 10:00am CST

Questions received after the established deadline may not be answered.

Responses to questions will be provided through solicitation amendment when appropriate.

1.2 Quotation Submission

Quotations shall be submitted electronically via email Maureen Murdock at mmurdock@fbi.gov and Andrea Dailey at amdailey@fbi.gov no later than the date and time specified in Block 8 of the SF-1449.

The subject line of the email shall identify the solicitation number and the Quoter's company name.

Quoters are responsible for ensuring quotations are received by the Government prior to the solicitation closing date and time. The Government will not be responsible for transmission delays, electronic delivery failures, or other issues occurring outside Government control. Late quotations may not be considered.

If quotation files exceed email size limitations, the Quoter shall coordinate with the Contracting Officer sufficiently in advance of the closing date to arrange an alternate electronic submission method.

mailto:mmurdock@fbi.gov mailto:amdailey@fbi.gov mailto:mmurdock@fbi.gov mailto:amdailey@fbi.gov

Quotations shall be submitted in Adobe PDF format unless otherwise authorized by the Contracting Officer. Password-protected files, encrypted files, or hyperlinks to external file-sharing sites may not be accepted unless specifically authorized in advance by the Contracting Officer.

Quotations shall consist of the following separate volumes:

Volume I – Technical Capability Volume II – Past Performance Volume III – Price

1.3 Quotation Format and Page Limitations

Quotations shall be prepared using the following format requirements:

• Standard 8.5-inch x 11-inch page size;

• Minimum one-inch margins on all sides;

• Minimum 11-point font;

• Times New Roman, Arial, Calibri, or equivalent font;

• Single-spaced or greater line spacing.

Font sizes used within charts, tables, organizational charts, graphics, screenshots, and figures shall not be smaller than 10-point font.

The following page limitations apply: Maximum Pages

Volume I – Technical Capability 15 Pages

Volume II – Past Performance 5 Pages

Volume III – Price No Limit

The following items do not count toward page limitations:

• Cover page;

• Table of contents

Pages exceeding the stated limitations may not be evaluated by the Government. The Government reserves the right to disregard information contained in excess pages.

1.4 Volume I – Technical Capability

The Technical Capability volume shall demonstrate the Quoter's understanding of the requirement and ability to successfully perform the services described in the SOW.

At a minimum, the quotation shall address the following:

• Technical Approach

Describe the proposed approach for design, manufacture, deliver and install six (6) instrument panel adapter plates to allow for the installation of a GTN-625Xi and an Electronic Standby Instrument System (ESIS) into each insert. To alleviate the need to modify an entire instrument panel, these instrument panel adapter plates shall be an exact replacement, in form, fit and function, for the THU’s current instrument panel adapter plates, which were specifically designed for the GPS-500 and the ESIS.

1.5 Volume II – Past Performance

Quoters shall provide information for at least one (1) but not more than five (5) contracts performed within the past five (5) years that are similar in size, scope, and complexity to this requirement.

For each contract, provide:

• Contract number;

• Customer name;

• Contract value;

• Period of Performance;

• Description of services performed;

• Relevance to this requirement; and

• Customer point of contact information.

The Government may use information obtained from the Contractor Performance Assessment Reporting System (CPARS), customer references, questionnaires, interviews, and any other source deemed relevant.

The Government reserves the right to consider information obtained from sources other than those identified by the Quoter.

1.6 Volume III – Price

Quoters shall provide complete pricing that covers the technical approach in accordance with the Statement of Work (SOW).

Pricing shall include all labor, materials and equipment necessary to perform the requirements identified in the Statement of Work (SOW).

No pricing shall be submitted elsewhere within the quotation.

The Government may reject quotations containing pricing assumptions that materially alter the requirements of the solicitation.

2. Basis for Award and Evaluation Criteria

The Government intends to award a single contract to the Quoter submitting the highest technically rated quotation with a fair and reasonable price.

The Government will evaluate quotations using the following factors:

• Technical Capability

• Past Performance

• Price

Technical Capability is more important than Past Performance. Technical Capability and Past Performance, when combined, are significantly more important than Price.

Technical Capability and Past Performance will be evaluated to determine the highest technically rated quotation. Price will not be scored or assigned an adjectival rating; however, it will be evaluated for completeness, fairness, reasonableness, and balance.

Award will be made to the Quoter submitting the highest technically rated quotation with a fair and reasonable price.

2.1 Factor 1 – Technical Approach

The Government will evaluate the extent to which the quotation demonstrates the Quoter's understanding of the requirement in accordance with the SOW.

The Government will assign one of the following adjectival ratings to the Technical Capability factor:

Rating Description

Blue The quotation exceeds the solicitation requirements in a manner beneficial to the Government.

The quotation demonstrates a strong understanding of the requirement, presents a sound and effective approach, and contains one or more strengths that increase the probability of a successful performance. Risk of unsuccessful performance is very low.

Green The quotation meets the solicitation requirements. The quotation demonstrates an adequate understanding of the requirement, presents an acceptable approach to successfully perform the required services. Risk of unsuccessful performance is no worse than moderate.

Red The quotation does not meet the solicitation requirements, fails to demonstrate an adequate understanding of the requirement, contains ore or more deficiencies, or presents an approach that creates an unacceptable risk of unsuccessful performance. A quotation rated Red is ineligible for award.

Definitions Applicable to Technical Evaluation

For purposes of the technical evaluation, the following definitions apply:

Strength: An aspect of a quotation that appreciably enhances the probability of successful contract performance.

Weakness: A flaw in the quotation that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw in the quotation that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses that increases the risk of unsuccessful contract performance to an unacceptable level.

2.2 Factor 2 – Past Performance

The Government will evaluate the recency, relevancy, and quality of the Quoter's past performance to determine the degree of confidence that the Quoter will successfully perform the required effort.

Past performance references performed within the past five (5) years and similar in size, scope, and complexity to the instant requirement will be afforded greater consideration. The Government will assign greater weight to past performance references that are more similar in size, scope, and complexity to the requirements of this solicitation.

The Government may consider information obtained from CPARS, customer references, questionnaires, interviews, and any other source deemed relevant.

Past Performance Ratings

The Government will assign one of the following ratings to the Past Performance factor:

Rating Description

Pass Based on the Quoter's recent and relevant performance record, the Government has a reasonable expectation that the Quoter will successfully perform the required effort.

Fail Based on the Quoter's recent and relevant performance record, the Government does not has a reasonable expectation that the Quoter will successfully perform the required effort, or the Quoter failed to provide required past performance information. A quotation rated Fail is ineligible for award.

Neutral The Quoter does not have recent or relevant past performance, or the record is so limited that no meaningful past performance assessment can be made. A Neutral rating will not be evaluated favorably or unfavorably and will not make the Quoter ineligible for an award.

2.3 Factor 3 – Price

The Government will evaluate price for completeness, fairness, reasonableness, and balance.

Price may be evaluated using one or more of the techniques identified in FAR 15.404-1(b), including comparison of proposed prices received in response to this solicitation, historical pricing, market research, and the Independent Government Cost Estimate (IGCE).

Offerors shall complete and submit the Government provided price template in its entirety.

Failure to complete all required pricing elements, or any deviation from the required price template format or instructions, may render the offeror ineligible for award.

Price will not be assigned to an adjectival rating.

2.4 Quotation Validity

Quotations submitted in response to this solicitation shall remain valid for a minimum of sixty

(60) calendar days following the quotation due date.

[END OF INSTRUCTIONS TO QUOTERS]