Attachment 2 - HVAC Service PWS.pdf

United States Department of Agriculture

Research, Education and Economics

Agricultural Research Service

PERFORMANCE WORK STATEMENT

MAINTENANCE CONTRACT FOR HVAC

SYSTEM AND COMPONENTS

USDA-ARS

ARS-PBARC-DKI

64 Nowelo St, Hawaii 96720

1.0 CONTRACT PROJECT:

1.1. Project Title: Maintenance Contract for Building Mechanical Systems

1.2. Project Location: USDA-ARS-DKI, Pacific Basin Agricultural Research Center

2.0 PROJECT CONTACT PERSONS:

2.1 CONTRACTING OFFICER (CO):

Rob Risch

USDA-ARS-PWA-Acquisition Branch

33447 Peoria Road

Corvallis, OR. 97333

Phone: (541) 738-4006 E-mail: rob.risch@usda.gov

2.2 CONTRAC SPECIALIST (CS):

Mr. Lam Pham

USDA-ARS-PWA-Acquisition Branch

800 Buchanan St.

Albany, CA 94710

Phone: (510) 559-6307 E-mail: lam.pham@usda.gov

2.3 CENTER DIRECTOR (CD):

Marisa Wall

Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center

USDA-Agricultural Research Service

64 Nowelo Street, Hilo, HI. 96720

2.4 ADMINISTRATIVE OFFICER (AO):

Amber Leloup

Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center

USDA-Agricultural Research Service

Phone: (808) 959-4312 E-mail: amber.leloup@usda.gov

2.5 LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Pernell Hanoa

Facilities Manager

Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center

USDA-Agricultural Research Service

64 Nowelo Street, Hilo, HI. 96720

Phone: (808) 959-4356

Cell: (808) 896-4523 E-mail: pernell.hanoa@usda.gov

2.6 SAFETY OFFICER (CDSO)

Scott Geib PhD mailto:rob.risch@usda.gov mailto:lam.pham@usda.gov mailto:amber.leloup@usda.gov mailto:pernell.hanoa@usda.gov

Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center

Phone: (808) 959-4335 E-mail: scott.geib@usda.gov

3.0 LOCATION: The site of work is located at the USDA, ARS, USDA-ARS-PBARC 64

Nowelo Street, Hilo, HI. 96720 and Germplasm Repository, 928 Stainback Highway, Hilo, Hawaii 96720.

4.0 SITE VISIT: A site visit and inspection tour is strongly encouraged and not required.

Contractor will be notified of the exact time and date to attend the site visit.

5.0 BACKGROUND: The USDA/ARS-Pacific Basin Agricultural Research Center (PBARC) located at 64 Nowelo St. and the Germplasm Repository located at 928 Stainback Highway in Hilo Hawaii requires the maintenance services, labor, materials and equipment necessary to service and repair the air conditioning system and all components listed in Attachments.

6.0 SCOPE OF SERVICES: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required service shall be in accordance with the requirements as described herein and on attached contract documents.

6.1. Contractor’s maintenance personnel shall be factory trained and certified in the maintenance and repair of the specified equipment within the attachment to include but not limited to Trane, Daikin, McQuay etc.

6.2. All work performed shall be in compliance with USDA, ARS, HDOA, OSHA, Chapter

149A of the Hawaii Revised Statues and all other applicable federal, state, and local code requirements as well as current industry standards and safety health and environmental management codes, in effect at the time of contract award.

6.3. Attachments:

Attachment #3 -- Schedule of Maintenance Services for PBARC Facility and Germplasm

Repository

Attachment #4 – Government Furnished Equipment

Attachment #4a – Government Furnished Equipment (PowerPoint)

7.0 PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS

242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-mailto:scott.geib@usda.gov http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

d. This project falls under the Service Contract Act (SCA).

8.0 BACKGROUND & SITE DESCRIPTION: The project site is located at the Daniel K.

Inouye, Pacific Basin Agricultural Research Center establish a HVAC maintenance contract for system and components.

9.0 GOVERNMENT FURNISHED EQUIPMENT\SERVICES:

a. See attachment 4.

b. The Government will furnish a reasonable amount of electricity and water.

10.0 GENERAL REQUIREMENTS:

10.1. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

10.2. Existing Installations/Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment/materials removed as part of the scope of work. Contractor shall coordinate any equipment/materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

10.3. Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

10.4. Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

10.5. Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the

Contractor.

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

10.6. Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident

Prevention Plan (APP) 10 days after contract award. SSSP/APP shall be reviewed by the Government before construction work commences. In addition to the usual components of a safety plan, the plan shall include specific procedures to address mold encountered during the project.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the

COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

10.7. Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the

COR 21 working days prior to the need.

10.8. Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the

Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

10.9. Cleanup: The construction site shall be kept clean and free of debris at all times.

Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the

COR.

10.10. Warranty: In addition to any other warranties set out elsewhere in this contract, the

Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the

Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

(1) Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

(2) Extended Equipment/Product Warranties: Obtain and furnish, to the location personnel, all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

10.11. Latent Defects: The Warranty specified herein shall not limit the

Government’s rights with respect to latent defects, gross mistake, or fraud.

11.0 FINAL PAYMENT/CONTRACT CLOSEOUT: The following documents are

REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Operation and Maintenance Data

b. Release of liens.

c. Final Invoice

12.0 PERIOD OF PERFORMANCE:

Base: 12 months.

Option 1 – 12 months

Option 2 – 12 months

Option 3 – 12 months

Option 4 – 12 months