Attachment 2 FRCSE Access and Work Restrictions Final.pdf

N6852022R0018

Attachment 2 - Fleet Readiness Center Southeast Access, Working Hours, Work

Restrictions and OPSEC

1. GENERAL

1.1. This attachment covers base access, working hours, work restrictions and OPSEC for contractors working at Fleet Readiness Center Southeast (FRCSE) facilities. The

Contractor shall obtain the necessary passes and/or identification for entry into Naval Air

Station (NAS) Jacksonville and FRCSE for all employees prior to commencement of work.

2. CONTRACTOR ACCESS AND USE OF PREMISES

2.1. NAS Jacksonville Base Regulations

2.1.1. Each contractor must identify itself as either a U.S.-owned or a Foreign Owned, Controlled or Influenced (FOCI) entity.

2.1.1.1. A company is considered to be a FOCI entity when a foreign interest has the power, either direct or indirect, whether or not exercised, to direct or decide matters affecting the management or operations of the company in a manner which may result in unauthorized access to classified information or may adversely affect the performance of a classified contract. A FOCI entity must contact the Technical Point of Contact (TPOC) within 5 days of contract award to begin paperwork necessary to obtain base access in a timely manner. A non-U.S. citizen employed by a FOCI entity is considered a foreign national of the foreign interest’s country. A U.S. citizen employed by FOCI entity is considered a foreign representative of the foreign interest’s country, but access will be managed the same as a foreign national.

2.1.2. The Contractor shall be responsible for securing the necessary permits and base access passes for contractor personnel, vehicles, and equipment for the duration of the contract. NAS Jacksonville Security Forces reserve the right to refuse to issue a pass to an employee of the contractor for any reason deemed valid by the Government.

2.1.2.1. Non-U.S. citizen personnel of a FOCI entity will be required to provide the

Security Forces at the NAS Jacksonville Pass and ID Office located at the Main Gate on Yorktown Ave with vehicle registration, proof of insurance, driver’s license, and passport in order to obtain a pass for entry onto the Base.

2.1.2.2. U.S. Citizen Personnel of a FOCI entity will be required to provide the Security

Forces with vehicle registration, proof of insurance, driver’s license, and second form of picture ID.

2.1.2.3. U.S.-owned company personnel will be required to provide the Security Forces with vehicle registration, proof of insurance, and driver’s license.

2.1.2.4. The Contractor shall submit Base Access Request Forms (provided by the

TPOC) for all contractor and subcontractor personnel, equipment and vehicles to the

TPOC or FRCSE Security, complete and in a timely manner, no less than five (5) workdays prior to actual visit.

2.1.3. Flight Line Access: Unless otherwise stated in the main body of the Statement of

Work, flight line access is not required for this job. Contractor personnel shall not, under any circumstances, enter the flight line, nor shall they solicit FRCSE personnel for tours. Personnel found on the flight line without a valid reason for being there, and personnel who do not possess a valid flight line access badge, will be detained by

NAS Jacksonville security personnel and will be permanently denied further access to

FRCSE and NAS Jacksonville property. The Contractor shall report any such violations to the FRCSE TPOC immediately. There will be no exceptions made to this requirement.

2.1.4. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

2.1.5. If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

2.1.6. Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center (VCC) representative. The VCC will pull up your information in the computer, ensuring all information is current and correct. Once your information is validated, a temporary DBIDS credential is provided. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days). For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the

Visitor Control Center. The representative will enter base access authorization and then you may proceed to work.

2.1.7. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

2.1.8. Present a letter or official document from my government sponsoring organization that provides the purpose for your access. Present valid identification, such as a passport or Real ID Act-compliant state driver's license. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential. You may now proceed to work.

2.1.9. For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

2.1.10. Truck deliveries to NAS Jacksonville

2.1.10.1. Are limited to the commercial gate north of Yorktown Avenue on US 17

(Roosevelt Boulevard). To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:00 to 8:00 a.m. and 2:30 to 5:00 p.m.).

2.1.10.2. In order to ensure there are no delays in material delivery, manifests shall bear the contract number, FRCSE Building number, and the FRCSE TPOC name and telephone number, and the contractors name and phone numbers.

2.2. FRCSE Complex Regulations

2.2.1. Contractors shall ensure contractor personnel employed on the FRCSE complex become familiar with and obey all regulations.

2.2.2. Contractor Access

2.2.2.1. The contractor’s company must submit an FRCSE Visit Access Request five (5) days in advance of the visit, FRCSE 5500/17, through the Site Protection Division

Office (code 65200) email address jaxs_security@navy.mil. This form is reviewed, approved, and entered into AMAG, making the requesting employee eligible for a temporary NAS JAX Gate Access Pass.

2.2.2.2. The FRCSE Visit Access Request, FRCSE 5500/17, is submitted for each visit to

FRCSE and will indicate the number of days required for facilitating the conduct of business at FRCSE, not to exceed 30 days. If a visit exceeds 30 days, an updated

FRCSE Visit Access Request, FRCSE 5500/17, must be submitted at least five days before the request expires. Failure to do so will delay the individuals’ access to the station, as these forms are processed in the order received. (Emergent requirements are handled on a case-by-case basis, depending upon the needs of FRCSE.)

2.2.2.3. Long-term (more than 30 days) contractor personnel must compose a request on company letterhead stationery. For information required to be on the request, contact your FRCSE TPOC/COR.

2.2.2.4. No personnel shall be permitted inside the FRCSE complex that has been previously denied an access badge to any Department of Defense facility, entity, or organization.

2.2.2.5. Personnel who do not maintain a valid FRCSE contractor’s badge will not be permitted inside the FRCSE complex.

2.2.2.6. Immediately report instances of lost or stolen badges to the FRCSE security office. Upon completion of the contract and/or termination of the service of any employee, the Contractor shall return the badges to the FRCSE security office.

Compliance with this requirement is mandatory.

2.2.3. Vehicle Access Pass: Fenced portions of FRCSE Complex require contractor’s to obtain a vehicle access pass. The pass may be obtained from the FRCSE Security

Office. Passes will be strictly limited to business vehicles only that are plainly marked with the name, address, and telephone number of the business. Personal vehicles will not be permitted inside the FRCSE complex for any reason. All personnel who request a vehicle pass must have a valid driver’s license.

2.2.4. Contractor personnel will not be permitted to enter FRCSE buildings, spaces, and areas not covered by this contract except on prior approval of the FRCSE Security

Office. Coordinate action with the FRCSE TPOC/COR to obtain such entry approval.

2.2.5. Restrict employees/representatives to the work site and control travel directly to and from the work site. Do not enter any restricted areas unless required to do so and until cleared for such entry, keeping within the limits of the work area and avenues of ingress and egress.

2.2.6. Restore all traffic/parking/security signs and markings, including space numbers, designations, and lines, to their original form if such signs/markings are defaced or deleted during repair.

2.2.7. If the building cannot be secured at the end of the workday, coordinate action with the FRCSE Security Office and the FRCSE TPOC to notify the cognizant code to arrange for a security watch. Notification should be provided with sufficient time to arrange for a security watch and limit a non-secure condition to the minimum time possible.

2.2.8. Alcohol, drugs, and weapons are prohibited on site. Any person suspected of being under the influence of drugs or alcohol or found carrying any weapon will be promptly removed from the job site; their access badge will be confiscated.

Personnel may also be permanently prohibited from entry to NAS Jacksonville and

FRCSE property if any of these items are found in their possession. Failure to comply with this requirement may also result in detainment by NAS Jacksonville security personnel. The FRCSE POC will not intercede for the contractor or contractor personnel on their behalf for any violation of this requirement.

2.2.9. Smoking is not permitted inside government buildings. All personnel shall smoke only in designated smoking areas. Failure to comply may result in reprimand or denial of access to the FRCSE complex.

2.2.10. Working Hours

2.2.10.1. The Contractor is responsible for providing performance/service, between the hours of 0600 to 2330, Eastern Standard Time (EST), Monday through Friday, and provide 24 hr. on-call, toll‐free telephone support; except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The

Government TPOC may authorize after-hour or weekend support at the request of the contractor. Utilization of authorized after-hour or weekend support shall be at the discretion of the contractor and come at no additional cost to the Government.

2.2.10.2. Federal Government Holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

2.2.10.2.1 When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday

2.1.10.2.2 It is understood and agreed between the Government and the

Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

2.2.10.3. The Contractor shall schedule and notify all on-site work with the Technical

Point of Contact (TPOC) no less than two (2) business days before arrival to ensure

CMM are prepared for the support or maintenance required.

2.2.10.4. The Contractor shall conduct operations so as to cause the least possible interference with normal operations of the activity, and shall coordinate his work with supervisors and other shop personnel in the affected area so as to minimize disruption to production.

2.2.10.5. Work outside regular working hours requires coordination by the FRCSE POC and may also require Contracting Officer approval. Make request 15 calendar days prior to such work to allow arrangements to be made by the Government for coordinating and inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the FRCSE TPOC.

2.2.11. Environmental

2.2.11.1. FRCSE Environmental Guide Spec will be provided by FRCSE TPOC as applicable. Guide spec is an overall guide for all environmental considerations as they pertain to this project at the FRCSE.

2.2.12. Utility Cutovers and Interruptions

2.2.12.1. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

2.2.12.2. All utility outages that do not require securing base services (high voltage systems, water/sewer, base compressed air or steam) shall be requested not less than

15 working days in advance from the FRCSE TPOC/COR. Small outages, such as individual lighting circuits, may be coordinated locally with the shop supervisor responsible for the work area.

2.2.12.3. Utility outages that require securing base services shall be coordinated with the

FRCSE TPOC

2.2.12.4. Approvals of outages are dependent on FRCSE production requirements, and may be denied or cancelled at any time.

2.2.12.5. For operation of station utilities the contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, or steam. The Government will operate the control devices as required for normal conduct of work. The contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

2.2.13. Photography & Electronic Devices:

2.2.13.1. Unofficial photography, videography and audio recording is prohibited on NAS

Jacksonville and in the FRCSE complex. All camera/cellphone camera usage for photography, videography and audio recording is prohibited without the explicit written consent of the FRCSE Physical Security Manager (code 74400). A Temporary

Camera Pass FRCSE 5500/7, must be approved by the Operations Division Director

(code 74400). Special events (e.g., retirement ceremonies, award ceremonies, etc.) are considered preapproved but are limited to the ceremony area.

2.2.13.2. Cellular phones with cameras shall not be operated in camera, video or audio capture mode, to include video-telecommunications, within the FRCSE compound area or FRCSE buildings. Cell phones are not authorized for any telecommunications in and around aircraft in hangar and industrial spaces, or where otherwise posted. All photographic and videography imagery and audio captured shall be provided to the

FRCSE security office for review prior to the device, imagery or data being removed from the FRCSE premises. FRCSE ID Application and Acceptance FRCSE 5500/25, is documentation providing confirmation the cell phone user will not utilize the camera function on the cellphone within or in the vicinity of the FRCSE facilities.

2.2.13.3. Laptop, tablet and other handheld computer or computing devices shall be approved in writing by the FRCSE security office and/or the FRCSE Information

Systems Security Manager (Code 72600) prior to the device being brought into

FRCSE spaces.

2.2.13.4. Electronic devices shall not be introduced to, or used in, Secure Areas, Restricted Access Areas or Controlled Access Areas while classified materials, information or operations are present.

2.2.13.5. Anyone violating this policy is subject to device confiscation.

2.2.13.6. Electronic devices confiscated may be sanitized or processed for destruction at the discretion of the Commanding Officer.

2.2.14. Tool and Material Controls:

2.2.14.1. The FRCSE complex is a constrained working area where aircraft and components are open and exposed. The contractor shall take steps to ensure no tools or materials come in contact with equipment, aircraft or aircraft components. The contractor shall also ensure no tools or materials are left in the building.

2.2.14.2. The contractor shall limit the amount of material stored on-site. Material shall be brought to the job site in amounts sufficient to perform the work on a daily basis.

The contractor shall remove demolished materials from the job site at the end of the workday and shall not store demolished materials at the lay-down area for more than one week.

2.2.14.3. All unused material shall be removed from the work site and stored in the lay-down area or contractor’s shop at the end of the workday. All equipment shall be conspicuously marked for identification.

2.2.14.4. The contractor shall take special precautions when working around the aircraft and components. All tools shall be secured to the lift or person by a lanyard. The contractor shall ensure the space below his working area is covered or protected from damage by falling tools or materials. If a falling object strikes any aircraft or components the worker shall notify the nearest shop person immediately. Failure to notify shop personnel shall be grounds for permanent removal of the worker from the job site. There will be no exceptions.

2.2.14.5. When working within an aircraft line, contractor personnel shall check in with the local Quality Assurance personnel for inventory of tools to be used. Coordinated through your contract TPOC.

2.2.14.6. All tools used on the job shall be marked with the name of the owner or the company. All tools shall be controlled by the worker and shall not be left unattended in the building at any time. Contractor supervisory personnel shall remind the workforce DAILY of this requirement and shall enforce the requirement for the duration of the job. All tools left unattended will be confiscated by shop personnel or by the FRCSE TPOC. Unmarked tools will be returned to the contractor at the end of the workday.

2.2.15. Cleanliness Controls

2.2.15.1. All work shall be performed in a neat and orderly manner. Workspace cleanup shall be mandatory before, during and at the close of the workday for the entire duration of the contract. The contractor shall ensure the job site is clean and free from debris and foreign materials at all times.

2.2.15.2. The contractor shall perform a walk down of the area at the close of each workday to verify the area is clean and that all surplus material is removed from the building.

3. OPERATIONS SECURITY (OPSEC):

3.1 The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5220.22-M, National

Industrial Security Program Operating Manual (NISPOM), and SECNAV M-5510.36.

All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only in accordance with DoDM

5200.01, Information Security Program: Controlled Unclassified Information (CUI)

Volume 4 (enclosure 3).

3.2 The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the

OPSEC requirements. This program may include Information Assurance and

Communications Security (COMSEC). The OPSEC program shall be in accordance with

National Security Decision Directive (NSDD) 298, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

3.3 While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts.

Include OPSEC as part of its ongoing security awareness program and take all required

Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.