2026 AIR FORCE MARATHON

STATEMENT OF WORK

GENERAL: The United States Air Force Marathon Office requires race week support from September 13-20, 2026. Dates for the Air Force Marathon, Half Marathon, 10K, 5K and 1K will be the third Friday/Saturday of September. The Saturday events are located on the grounds of the National Museum of the United States Air Force, Areas A and B of Wright-Patterson Air Force Base, and the City of Fairborn. The 5K will take place on Friday at 6:30pm at the Wright State University Nutter Center. Contractors will provide support for (I) Portable Water Tanks, (II) Fencing, (III) Golf Carts/UTVS, (IV) Light-carts, Generators and Material Handling Equipment, (V) Audio/Visual, and (VI) Logistics Operations Support.

I. PORTABLE WATER TANKS

1. Air Force Marathon will be held Saturday, September 19, 2026 on the grounds of the National Museum of the United States Air Force. The period of performance (POP) for this contract will include one (1) base year and four (4) one-year Option Years to encompass the 2026 Marathon through the 2030 Marathon.

2. Contractor shall provide portable water dispensing “tanks”. Tanks will be used to provide water for the 23 hydration stations throughout the Air Force Marathon, 10K, half and full marathon courses as well 2 tanks at the 5K on Friday September 18, 2026.

(Total of 25 stations). The portable water tanks need to accommodate 4,000, 10K’ers, 5,500 half marathoners and 2,500 full marathoners. The 2 tanks for the 5K need to accommodate 2,500 runners.

3. Tanks should accommodate at a minimum 125 gallons of water. Tanks should be equipped with multiple outlets (spouts) to allow multiple personnel to operate tank simultaneously. Tanks should be able to stand/set up on most level surfaces.

4. All tanks to be filled with potable water provided by a licensed water delivery contractor.

Vendor to provide name of said company to the Air Force Marathon, following award of this contract.

5. All tanks will need to come with at least two (2) food grade hoses, attached, for quick cup filling.

6. 21 of the 25 hydration stations should have tanks that are equipped with a speed fitting valve to fill 10 gallon coolers. Hydration Stations Full “U” and 10K “T” do not require speed fitting valve as they do not have Electrolyte Drink. No valve required for the 2 tanks at the 5K event.

7. A total of 55 portable water tanks will be filled and set at all 25 hydration stations. See attached breakdown of runners per station, and per race.

8. All water tanks to be set up and filled, Friday, September 18, 2026. Removal of all water tanks to be completed no later than the Sunday following the event-September 20, 2026.

9. Vendor to provide a cost estimate for all equipment and services to include transportation and lodging costs if need be. All equipment, i.e. trucks, forklifts, etc. and labor to be provided by said contractor.

10. In cases of projected extreme heat, contractor should be able to increase the amount of tanks from initial request. Air Force Marathon requires a no later than date to increase totals if need be.

II. FENCING

This requirement is for the delivery and removal of fencing, as detailed below, for the purpose of the United States Air Force Marathon (USAFM). The period of performance (POP) for this contract will include one (1) base year and four (4) one-year Option Years to encompass the 2026 Marathon through the 2030 Marathon. All times noted in this document are Eastern time.

Requirement Summary:

• Contractor shall provide a total of 19,000 linear feet of fence panel constructed of steel tubing (size of panels shall be approximately 4’x10’) for each year’s event.

Requirement of fence panels are the following:

Constructed of steel tubing and approximately 4’x10’ The feet of the panels are made of steel that is 30” long with a 1” square tube and pipe approximately 5” and welded to the top of each flat to create the base

Fence is placed in the square and round to create the interlocking panel Powder coated paint (white, red, blue or black are acceptable)

Delivery locations will consist of the following. The attached Fencing Diagram document outlines fencing diagrams/maps.

National Museum of the United States Air Force

SR 444

Wright State Rd and University Ave

SR 844

Wright Patterson Air Force Base (Area A)

Delivery Information:

• Fencing shall be delivered and set up on two different timeframes. The first and second delivery dates are detailed in the following table for each Marathon year included in this acquisition.

First Delivery Second Delivery (Marathon)

Marathon Year Day of Week Date Day of Week Date

2026 Thursday 17 September

Saturday 19 September 2026

• First Delivery Date- Thursday before the Marathon:

Contractor shall deliver and set up fencing at the National Museum of the United

States Air Force. Set-up shall begin no later than 12:00 pm (noon) and finish no later than 5:00 pm.

Once completed, Contractor should deliver fence panels to Area A, entering through Gate 26A and deliver to all Area A locations. See fencing diagram attachment for Specific locations.

Contractors shall only place fence along the road in Area A. The Marathon Office shall set up fence on the road on Saturday morning of the Marathon at 6:00 am.

Second Delivery Date- Saturday of the Marathon:

Contractor shall deliver and set up fencing on SR 444, Wright State Road, and University Avenue. Set-up shall begin immediately at 5:00 am. See Fencing Diagram attachment for specific locations

Once complete, contractor shall deliver fencing to Sr 844.

All fencing set-up of the Marathon shall be completed no later than 6:00 am

Removal Information:

Removal of fencing from all locations shall be accomplished as early as Saturday of the Marathon after 4:00 pm, but no later than 4:00 pm on the following day (Sunday after the marathon).

Additional Information:

Marathon Point of Contact (POC) will be provided at contract award Contractor shall provide all necessary equipment to include tools and forklifts, if applicable, to perform all tasks in this Statement of work All fencing shall be in good condition. Legs shall not be bent, broken, or missing. Overall appearance of barricades shall be cosmetically appealing.

Allowance of an additional 700 feet of 6ft fencing if deemed appropriate by the Air Force Marathon office

Price estimate shall include all costs associated with the delivery, set up, tear down, and removal of all fencing

Contractor lodging expense shall be proposed under a separate Contract Line Item Number (CLIN)

III. Golf Carts/UTVs

I. GENERAL: The United States Air Force Marathon Office requires golf carts in support of the Air Force Marathon. Dates for the Air Force Marathon, Half Marathon, 3-Person Relay, 10K, and 5K will be the third Friday/Saturday of September. Sept. 18/19, 2026.

The Saturday events are located on the grounds of the National Museum of the United States Air Force, Areas A and B of Wright-Patterson Air Force Base, and the City of Fairborn. The 5K will take place on Friday at 6:30pm at the Wright State University Nutter Center.

II. SPECIFICATIONS/TECHNICAL REQUIREMENTS: Contractor shall provide all required Golf Carts and Razor Vehicles for all Air Force Marathon events as follows:

a. MATERIALS: Contractor shall provide the following:

i. Twenty (20) UTV’s

ii. Four (4) Ambulance style carts

iii. Twenty-one (21) Four-passenger golf carts

iv. One (1) UTV with Flat bed and towing capabilities

v. Ten (10) Six-passenger golf carts

vi. Three (3) Flatbed golfcarts with siderails

b. MARATHON SETUP AND TEARDOWN

i. The contractor shall deliver the following carts to the following locations on the dates listed below

1. Three (3) Flatbed golf carts with side rails to the National Museum of the United States Air Force on the Monday of the week of the event. Sept. 14, 2026. Carts will be fully charged or gassed.

2. Four (4) Ambulance style carts and seven (7) UTVs to Building 69 on Area A on Schuster Ave. on the Thursday before the event, Sept. 17, 2026. Carts must be fully charged or gassed.

3. All remaining carts/UTV: Thirteen (13) UTV, thirteen (13) six-passenger carts, twenty (21) four-passenger carts, three (3) flatbed carts. One (1) side by side cart with towing capabilities and one (1) 7k Telehandler to be delivered to the finish line, located at the National Museum of the United States Air Force on the Thursday, week of event, as listed per dates in the number above, no later than 3:00 p.m. Carts must be fully charged or gassed.

ii. Contractor will pick up all the golf carts and razor vehicles on the Monday, following the event at the National Museum of the United States Air Force and Building 69 of Area A, WPAFB, 2091 Schuster Rd.

1. Sept. 21, 2026

III. VENDOR POC:

a. The vendor shall provide a point of contact (POC) from their company to communicate with the Marathon office POC.

i. A POC for the Marathon office will be identified in the schedule of the final awarded contract IV. Light-carts, Generators and Material Handling Equipment

I. GENERAL: The United States Air Force Marathon Office requires lights alls and generators in support of the Air Force Marathon on Sept. 18/19, 2026.

II. SPECIFICATIONS/TECHNICAL REQUIREMENTS: Contractor shall provide all required light alls and generators for all Air Force Marathon events as follows:

a. MATERIALS: Contractor shall provide a total of forty-five (45) Light Tower carts and Seventeen (17) 3KW Generators, One (1) S-250 SkidSteer Bobcat, Two (2) 5000 LB forklifts, 1 Telehandler

i. All seventeen generators to be delivered full of fuel to the Start/Finish line located at the National Museum of the United States Air Force. Delivery date shall be no later than the Thursday before the event, as indicated above. Pick-up shall be the following Monday of the Saturday events.

ii. Forty-five 4,000 watt light towers should be delivered full of fuel to the Start/Finish Line located at the National Museum of the Unted States Air Force. All light carts should be delivered as early as the Monday before the event and no later than the Thursday before the event. Pick up shall be the following Monday after the event.

iii. One Skid Steer with fork attachment shall be delivered full of fuel to the Start/Finish Line located at the National Museum of the United States Air Force by the Monday before the event. Pick up date shall be the following Monday.

iv. Two 5000 LB forklifts gas/propane model, to be delivered full of fuel.

1. One shall be delivered to Building 69, 2091 Schuster Ave, WPAFB, Area A

2. One shall be delivered to the Start/Finish Line of the National

Museum of the United States Air Force. Delivery shall be the

Thursday before the event and pick up date shall be the following Monday.

v. One telehandler to be delivered full of fuel to the National Museum of the United States Air Force on 16 September 2026 and retrieved from National Museum of the United States Air Force on 21 September 2026.

b. MARATHON SETUP AND TEARDOWN

i. The contractor shall provide all required items, as outlined under contract, delivered and ready for delivery by the Thursday of the event week.

1. Sept. 17, 2026; Except delivery of Telehanlder on Sept 14

ii. Contractor will pick all items up the following Monday after the event.

1. Sept. 21, 2026

III. VENDOR POC:

a. The vendor shall provide a point of contact (POC) from their company to communicate with the Marathon office POC.

i. A POC for the Marathon office will be identified in the schedule of the final awarded contract

b. The Vendor POC will contact the Air Force Marathon POC to conduct a walkthrough when

i. All fencing has been placed

ii. All fencing has been removed

V. AUDIO/VISUAL

1. Contractor shall provide and operate a high quality, highly reliable audio and video system for the start and finish line of the Air Force Marathon and 5K. Date for the next AF Marathon, Half Marathon and 10Ks for the next five years will be Saturday, 19 September 2026, located on the grounds of the National Museum of the United States Air Force. 5K will take place on the Friday before the marathon 6:30 pm at the Wright State University Nutter Center. The period of performance (POP) for this contract will include one (1) base year and four (4) one-year Option Years to encompass the 2026 Marathon through the 2030 Marathon.

2. Contractor shall provide audio coverage for 5 key “audio zones” at the start and finish area. The “Front of House” (FOH) shall be placed behind the finish line stage, located at the National Museum of the United States Air Force on Saturday.

a. Zone 1: The finish line which covers the area from the finish line (Loop Rd) to the fence line (Separating NMUSAF and Area B) area to be covered is approx. 450’x350’.

b. Zone 2: Area between the aircraft runway and the finish line. Many spectators gather in this area waiting on the runners to finish the race. Area to be covered approx.

200’x150’.

c. Zone 3: After race viewing area, sponsor location, and vendor booths. Area to be covered, approx. 200’x300’.

d. Zone 4: Starting Area. Provide two powered speakers for “front fill” for the stage area.

A monitor speaker is required. Area to be covered approx. 200’x150’

e. Zone 5: Awards Tent. A podium and wireless microphone (primary and backup) a mix position shall be located in this area connected to the FOH audio mix position, to allow the audio operator in the tent control areas 3, 4 and 5. Coverage area approx. 100’x80’

3. The contractor shall operate and maintain equipment throughout the day’s events.

4. Contractor shall provide the following items or items comparable to (list of items are examples, and potential vendors should be able to provide equipment based on zones needs listed above)

3 D-30 Three-Chip Cameras w/ Studio Kit 2 250 Tripod 2 RF Central RFX-NLL Wireless Audio/Video Transmitter/Receiver

1 100 video switcher 1 DVD V7400 player 1 Engineer Rack 4--A9U 9" monitor 2--M5 camera control unit 1- 220 crash switcher 1-Sierra video amplifier 3 in / 5 out 4 batteries for wireless camera 2 PD box 200amp 3phase 5wire 4 Feeder Cable Case 1 cables, connectors & consumables

Starting Line audio system 1 16 channel mixer 1 dbx EQ/Compressor Rack 2 UHF wireless microphone system 18 EAW KF-650 ISR Speaker 4 Processing Amplifier rack 4 Towers 6' large 2 L-16 crank-up lift model 80180

Stage sound at starting line

8 EV SX300 Speakers with stands 1 600 amplifiers 1 Podium

Audio for Finish Line & stage area 1 16 channel mixer 8 EAW JF560 Speakers 2 Amplifier rack for EAW 560 1 dbx EQ/Compressor Rack 6 4892 45deg. Array Speakers 1 QSC Array Power / Processor Rack 6 Towers 6' large 2 UHF wireless microphone system 16 70V Horns 2 Processor Rack 2 EV SX300 Speakers for stage monitors

Festival Tent

1 UHF wireless microphone system

1 1402-vlz Mixer 1 dbx EQ/Compressor Rack 4 EV SX300 Speakers with stands 1 Podium 1 1-Qsc PLX-1602 300 WATT stereo amplifier 1 cables, connectors & consumables 2 65 KW 1-3 Phase Diesel generator Video

2 9’x12’ minimum of 10dpi screens

a. One screen to be located by the finish line

b. Second screen to be placed by the start line (zone 4). After the start of the half marathon (8:30am) that screen needs to move to zone 3

5. If video screens and speakers are not trailer mounted, contractor is responsible for the lift vehicle and all other equipment associated with moving the screens

6. At a minimum 6 camera positions to be used during the race. The cameras shall cover the following:

a. Start line stage

b. Start line (beginning of the races)

c. Finish line (static camera)

d. Finish line (shoulder camera)

e. Museum turn (turning into the runway)

f. Half way down the final approach to the finish line

7. Some camera throws could be up to 1200’ from the FOH. Camera throws from the start line to the FOH is approx. 1000’

8. See below for example of video movement

9. Contractor shall also provide sound coverage covering an area of approximately 300’ x 500’, for the Start and Finish Area of the 5K, located at the Wright State University Nutter Center on the Friday before the marathon.

WSU

Nutter

Stage Start

a. Potential for slap back (echo) due to the Nutter Center

b. Audio engineer needs to confirm audio is loud enough for the audience to hear but low enough to not travel and reflect off the Nutter Center

5K Ervin J. Nutter Center

Contractor shall provide the following items or items comparable to( list of items are examples, and potential vendors should be able to provide equipment based on zones needs listed above)

6 Meyer Sound MSL-4

2 Towers 1 small mixer

1 wireless mics

1 power distribution including generator

10. All equipment shall be professional grade. Consumer grade equipment is not acceptable for this event.

11. The 5K event will run from 5:00 p.m. through 8:00 pm on the Friday before the marathon. Equipment set up should begin Friday 10:00 a.m. and be operationally tested and ready for operation NLT 3:00 p.m.

12. Tear down is to start no sooner than one half hour after the last runner crosses the finish line, approximately 8:00 p.m. All equipment needs to be removed that evening from the Nutter Center grounds

13. The Marathon event will run from 4:30 a.m. through 3:00 p.m. on Saturday. Equipment set up shall begin on the Thursday before the marathon and be operationally tested and ready for operation no later than 2:00 p.m. on the Friday before the marathon.

14. The contractor shall provide a knowledgeable crew of personnel for monitoring, adjusting and maintaining the audio system to ensure trouble free operation for the course of the events.

Finish

15. Due to the possibility of rain or heat, contractor shall have pop-up tents available

16. Contractor shall provide all required technicians for set up, race day and tear down.

17. Tear down is to start no sooner than one half hour after the last runner crosses the finish line, approximately 3:00 p.m.

18. All equipment must be removed from the grounds of the National Museum of the United States Air Force by the Monday after the marathon at 3:00 p.m.

19. The contractor shall provide all necessary carts and forklifts, and any other needed lifting devices to assist with load in and load out of their materials

20. The contractor assigned to this project shall adhere to all OSHA (Occupational, Safety and Health Administration) regulations pertaining to this production

21. Estimated attendance for both events is 30K.

22. Marathon office will provide contractor with a schedule of events, to better prepare all key players of the day’s events. (see below for an example “schedule of events”)

FRIDAY, DAY BEFORE THE MARATHON

• 6:00 p.m.

Tailwind Trot 1K Kids’ Run start Setzer pavilion, behind Nutter Center

• 6:15 p.m.

Opening Ceremony - Air Force 5K Race hosted by Wright State University

• 6:25 p.m.

5k Wheeled Athlete Start- Setzer Pavilion behind Nutter Center

• 6:30 p.m.

5K start Setzer Pavilion, behind Nutter Center

• 7:30 p.m.

Overall 5K Award Presentations

SATURDAY, DAY OF THE MARATHON

All events take place at the National Museum of the U.S. Air Force

• 4:00 a.m.

Runner entry Gates open

• 6:10 a.m.

Marathon Opening Ceremonies

• 6:20 a.m.

Wheeled Athletes Begin

• 6:30 a.m.

Marathoners Start

• 7:05 a.m.

Half and 10k Opening Ceremonies Start

• 7:15 a.m.

Half and 10k Start

• 8 a.m. - 1:30 p.m.

Post-Race Festival

• 9:15 a.m.

10K Awards Ceremony Finish line awards stage

• 9:45 a.m.

Half Marathon Awards Ceremony Finish line awards stage

• 10:30 a.m.

Marathon Awards Ceremony Finish line awards stage

23. Contractor shall meet with the Marathon office prior to event at mutually agreed upon time and date to discuss the layout and design of all equipment at the site.

VI. Logistics Operations Support

The contractor will provide Logistics Operations Support experienced with the Air Force Marathon beginning Sunday, September 13, 2026 through Sunday, September 20, 2026. The Marathon Office will be providing guidance in tasking for this contract.

Contractor will provide 19 Logistics personnel to cover the mentioned sectors below:

• Course Lead

• Sector 1A

• Sector 1B

• Sector 2A

• Sector 2B

• Sector 3A

• Sector 3B

• Sector 3C

• Sector 3D

• Sector 4A

• Sector 4B

• Sector 5A

• Sector 5B

• Sector 6A

• Sector 6B

• Finish Lead

• Finish Line 1

• Finish Line 2

• Incident Command Post

Finish Line Lead

Sept. 13, 2026 – Sept. 20, 2026:

• Development of power point slides reflecting finish line set up and placement of tents and tent sizes

• Establishing a live document with information including but not limited to all finish line related execution of the Air Force Marathon to be shared with Civil Engineering (CE) o Number of light alls and placements o Number of generators and placements o Light systems for each tent set up o Barrel placement in runner entry points o Set up of Gear Check tent o Time lines for set up

• Assist with cone placement for tent set up

• Assist with loading of trucks for the finish line

HUFFMAN, JILL E CIV USAF AFMC 88 MSG/AFM

30 August/6 September/13 September?

HUFFMAN, JILL E CIV USAF AFMC 88 MSG/AFM

September 1 or September 13?

Performance duty will include, but is not limited to, driving forklifts, small pick-up trucks, stake-bed trucks, or box trucks in order to:

• Setup the start/finish line including: trusses, signage, fencing, tables, chairs, staging, finish line chute, trash receptacles, parking barrels, barriers, etc.

• Help deliver Porta Pots in the Start/Finish line area

• Ensure finish line fencing is in place, including but not limited to the parking areas

• Assist in the setup of parking, finish line and course flags. This will include a scheduled parking meeting prior to race day (date TBD)

• Ensures all tents set up as needed with proper signage in place for each tent

• Oversees placement of all trash receptacles throughout the start/finish line area

• Delivery and setup of light-alls at the NMUSAF

• Set up of course supplies including generators, golf carts, signage, banners and tents at the start/finish line area

• Assisting other contractors in the delivery of course supplies to the finish line area including water monsters, tables, chairs, misting stations, message boards, and truss structures

Post Expo, 18 Sep 2026:

• Contractor will ensure proper clean-up of the Nutter Center after closure of the Expo and finish of the WSU 5K.

On race day, 19 Sep 2026:

• Contractor will assemble at 0200 to assist with light-alls and parking. Contractor will also assist with delivery of any race day equipment and/or vendors to the finish line area.

• Contractor will oversee the execution of parking on race morning, with the help of base security personnel and volunteers.

• Contractor will ensure volunteers, course marshals, and vendors are in place for marathon day events within the start and finish line areas and assist where needed.

• Contractor assists with the corral system, including its set up and course marshal management.

• Contractor assists the staff member of the Command Post Trailer and ensures countdown procedures and clocks are all running properly for the start of the races.

• Contractor will be in place as the wheeled participants come in to ensure proper direction

• Clean-up will continue with Contractor taking charge of the Finish Line clean-up activities on Sept. 20, 2026. including but not limited to; trash and debris removal, gathering all government furnished equipment into a central location, removal of all Marathon related items from the grounds of the NMUSAF.

Post-race day: 20 Sep 2026:

• Clean-up will continue with Contractor at Finish Line clean-up activities; including but not limited too; trash and debris removal, gathering all government furnished equipment into a central location, removal of all Marathon related items from the grounds of the

NMUSAF.

Course Support

Scope of duties will include, but not be limited to, driving forklifts, small pick-up trucks, stake-bed trucks, or box trucks in order to:

• Setup the start/finish line including but not limited to; signage, fencing, tables, chairs, staging, finish line chute, trash receptacles, parking barrels, start line truss, finish line truss, barriers, etc.

• Work with vendor to place Porta Pots on-course

• Ensure course fencing is in place

• Assist in the setup of parking area, start / finish line, and course flags

• Assist with delivery and setup of light carts on course, at the start / finish line, parking, and at the NMUSAF

• Deliver course supplies including but not limited to; generators, golf carts, signage, sponsorship banners, gels, runner sponges, and fruit to on course hydration stations

• Assist in delivery of course supplies including water monsters, tables, chairs, misting stations, message boards, and truss structures

Post Expo: 18 Sep 2026:

• Contractor will ensure proper clean-up of the Nutter Center after closure of the Expo and finish of the WSU 5K.

Race day: 19 Sep 2026:

• Contractor will assist with road closures and delivery of accountable race day equipment to medical and hydration stations within their assigned sectors.

• Oversee the marathon route with the help of base security personnel and local law enforcement entities.

• Contractor will confirm volunteers, course marshals, and vendors are in place for marathon day events.

• Immediately following the race, Contractor will begin clean-up of their assigned sectors which includes removing all trash, sponsor signage, and ensuring all hydration stations are repacked and ready for transport back to the Marathon warehouse.

Post-race day: 20 Sep 2026:

• Clean-up will continue with Contractor at Finish Line clean-up activities; including but not limited too; trash and debris removal, gathering all government furnished equipment into a central location, removal of all Marathon related items from the grounds of the

NMUSAF.

Incident Command

Sept. 18, 2026 – Sept. 20, 2026:

Performance duty will include providing support in Incident Command Center for the 1K, 5K, 10K, Half Marathon, and Full Marathon. Tasks will include:

• Confirm with Security Forces all gates are open and operational at correct times

• Confirm with sector bosses all fence and cones and course marshals are in place

• Communication with the contracted traffic company to ensure proper road closures and times

• Assist in communications with hydration stations and HAM radio operators for fluid movement of operations on the course:

• Contractor will assist with delivery of accountable race day equipment to medical and hydration stations within their assigned sectors.

• Oversee the marathon route with the help of base security personnel and local law enforcement entities.

• Contractor will confirm volunteers, course marshals, and vendors are in place for marathon day events.