Attachment 2. Performance Work Statement June 2024.docx

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PREVENTATIVE MAINTENANCE, TESTING AND REPAIRS ON THE NORTH PORTAL HIGH VOLTAGE ELECTRIC SUBSTATION

AT

CHEYENNE MOUNTAIN SPACE FORCE STATION

16 JUNE 2024

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. A non-personal service to provide all management, tools, materials, parts, equipment, and labor necessary to inspect, perform annual maintenance, testing and repairs on the substation at Cheyenne Mountain Space Force Station, Colorado, in a manner that will comply with commercial standards and in accordance with (IAW) all applicable federal, state, and local regulation for maintaining these systems to ensure continuous, safe, and reliable operation. Estimated workload data for the substation are listed in Appendix A and the substation equipment in Appendix D.

1.1. MAINTENANCE

1.1.1. Scheduling Services. The contractor will contact 21st Civil Engineer Squadron Operations Support, Contracting Officer’s Representative (COR) at 474-2734/3151 at least five (5) work days in advance of actual performance date to schedule any services so arrangements can be made for security and power disruptions prior to work performance. If maintenance or repair that requires power to be cut off, the contractor will provide notice at least 30 work days in advance so coordination can be made with the appropriate offices. Contractor will contact the COR if keys are needed to access the system.

1.1.2. Substation Annual Preventative Maintenance (X001). All annual maintenance shall be performed in the month of April and IAW manufacturer’s current recommendations and specifications. See Appendix D for complete equipment list which is to be maintained under the fixed-price CLIN’s for annual maintenance. Contractor shall provide materials, tools and Personal Protective Equipment (PPE) required for maintenance. All work will be performed by qualified electricians specifically trained to work on all high voltage substation equipment. Maintain maintenance and service records for each substation component and ensure all records are accurate, current, and provided to the COR within five (5) workdays of the completion of the Preventative Maintenance (PM) checks. Contractor shall develop a standardized checklist for approval by the COR for all maintenance inspections. Document all repairs and replaced parts in the service records. It is the contractor’s responsibility to bring all tools, materials etc. required for maintenance work. Multiple trips required between the maintenance location and the contractor’s office/shop will not be compensated.

1.1.3. Substation Testing (5 Year)(X005). This testing will be performed in the month of September 2029, in the fifth year of contract to include any re-tests. Testing can be canceled and/or rescheduled due to mission requirements. The equipment tested shall include, at a minimum, include:

(5) Air Switches, Siemens, Type CM -4AE, 600A, 38kV

(2) Oil Filled Transformers, 10,000KVA, Delta-Wye 34.5kV to 4160/2402kV

(2) SEL 387A Differential Relays

(3) Synch-Check Relay (25), ABB Circuit Shield (SEL 751 Feeder Protection Relays)

(7) 4160 Circuit Breakers

(7) 351S Differential Relays Tested

(2) 34.5 Circuit Breakers (34CM BK1, 34CMBK2) SF6 Testing completed on site Infrared Survey to include Partial Discharge Test before shutdown Oil Sampling - DG Analysis and Furan Analysis

(7) Vacuum Bottle testing of all the 4160 Circuit Breakers – 21 Vacuum Bottles Infrared Survey of Substation to include 34.5, meter box and 4160 Feeders Substation Grounding Lightning Protection System Digital Low Ohm Test Meg Test of the Primary and Secondary

1. 2. REPAIRS.

1.2.1. Service Calls Repairs Service call repairs may be in the form of either routine or emergency calls when a substation component is non-operational. Service calls can include responding to or replacing 4160 cables outside of the underground CMSFS complex from the substation to exterior buildings. Switching configurations may be required, as needed, for emergency service calls. The COR will identify calls as routine or emergency when the contractor is notified of service call. Contractor will provide maintenance and warranty information for all newly installed components, within 30 days of installation. Service call repairs for warranty items will be free of charge to the government. Correct all deficiencies during the service call repairs whenever possible or within a maximum of three (3) workdays. Contractor shall have equipment and materials required to start work upon arrival at the service location. All repair work shall be IAW normal commercial practices using parts specified by a substation manufacturer or items of equal to or better quality. Downtime of the substation or substation components shall be kept to an absolute minimum. Should parts have to be ordered, notify the COR of all projected downtime, estimated time of repairs, and keep the government informed of any changes.

1.2.1.1. Routine Diagnosis/Service Calls (CLINs X002 & X004). When a routine repair is required, the COR will contact the contractor, annotate the call log, and provide the call number to the contractor. The contractor shall provide all tools, labor, material and management to perform this service call. The contractor will respond within one (1) workday after notification and repair the substation, bringing the component to an operational state.

1.2.1.2. Emergency Diagnosis/Service Calls (X003 & X004). When an emergency repair is required, the COR will contact the contractor, annotate the call log, and provide the call number to the contractor. Contractor will respond regardless of the time of day or day of week, including Federal Holidays, WITHIN FOUR (4) HOURS after notification by the COR and repair the system to operational capacity. (Operational capacity is defined as power to at a minimum of 1 feed, ensuring the mountain has 100% power.) The contractor will reference 1.2.1.3 for emergency repair procedures. The contractor shall provide a means in which the COR can reach someone, 24 hours per day, 7 days per week. Response to this means immediate, but no more than 15 minutes.

1.2.1.3. Parts/ODCs/Materials. (CLIN X004) The contractor shall provide a quote for any repairs required during an emergency (within 4hrs of the emergency service call) or routine call (within 2 workdays), or anything identified during annual maintenance. The quote shall be a firm-fixed price quote and shall include all labor/personnel, equipment, tools, materials, supplies required for the repair. All costs shall be itemized to assist in determining the price fair and reasonable. All repairs under $2,500 can be approved by the COR, while all repairs $2,500 or more shall be approved the Contracting Officer (CO). No repairs shall be performed without prior written authorization at the appropriate level. The contractor shall provide copies of quotes for the parts/materials or anything that may assist the CO in determining price fair and reasonable. When providing a breakout of costs, all labor shall identify a labor category/title, total hours for that category/title, and a fully burdened labor rate.

1.2.1.4. Optional or Emergency Repairs: During the life of the contract any repair or replacement of any components or equipment shall be considered in-scope work. These repairs or replacements may include, but are not limited to, tie over switches, transformer replacement, grounding repairs, breaker replacement, vacuum switches, actuator systems, breaker control systems, etc. If any of these types of repairs or replacements are needed, a modification will be accomplished to add and fund these repairs.

1.3. Reports. The contractor will prepare and submit a written/electronic report after job completion or within five (5) workdays after each service call. If report cannot be submitted within 5 workdays, the contractor shall notify the COR with an updated status. The report will provide at a minimum the following:

a. Identification and location of each substation component

b. Work performed to include service hours

c. Repairs/parts used and/or needed

d. Date of inspection

e. Technician

f. Estimated date/time of repair

g. Overall condition of the substation and substation component

h. The CMSFS report will be sent to the COR via e-mail. Email addresses of POCs will be provided at time of award.

1.4. Vehicles and Equipment. Contractor must have current die electric testing of all equipment and PPE (if applicable) and submit proof upon contract award. This includes all sub-contractors.

2.1. ENVIRONMENTAL REQUIREMENTS.

2.1.1. Green Procurement. Executive Order 13423 requires the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Recycled and recovered materials are identified by the Environmental Protection Agency’s Comprehensive Procurement Guidelines, information available at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. Bio-Based products are identified by United States Department of Agriculture under Bio-Based products, information is available at http://www.biobased.oce.usda.gov. Environmentally preferable products are products that are less hazardous to the environment. Some products are certified by the Green Seal organization and information is available at http://www.greenseal.org/. The Contractor shall procure and use environmentally friendly products in the execution of this contract. Appendix C contains a list of preferred bio-based products. The Contractor will also refer to the EPA websites for a list of environmentally friendly products.

2.1.2. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention, 4 February 20. Submit and forward to the COR the AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Safety Data Sheet (SDS)”, for all chemical used on Cheyenne Mountain SFS, two (2) weeks prior to contract start. Prior to the use of any new chemicals under this contract, the contractor will submit an AF Form 3952 with a manufacturer’s Safety Data Sheet (SDS) for approval. No chemicals will be used on Cheyenne Mountain SFS prior to obtaining this approval. No chemicals/refills will be stored on Cheyenne Mountain SFS. The contractor will submit hazardous material usage monthly to the COR. The contractor is responsible for containing, handling, and cleanup of all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the contractor.

All spills, leaks and inadvertent release of hazardous materials will immediately be reported to the CMSFS Fire Department at (719)474-3030.

SECTION II

SERVICE SUMMARY

1. Preventive Maintenance.

Maintenance and repairs are made IAW manufacturer’s current recommendations and specifications. Perform PM checks including annual testing within the specified time.

3. Service Call Repairs.

Repairs are made within timelines established. Customers are informed of expected repair time. Response and repairs are made within the specified time. Emergency calls are responded to, within 15minutes.

4. Provide Maintenance and Repair Reports.

Accurate reports are provided within 5 workdays after each service call.

SECTION III

GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

3. Government-Furnished Property and Equipment. There is no Government furnished property or equipment IAW FAR 45.101.

SECTION IV

GENERAL INFORMATION

4.1. HOURS OF OPERATION. Perform routine services and maintenance required under this contract during normal duty hours of 7:30 a.m. to 4:00 pm Monday through Friday. The Main Gate is open 24 hours a day, days a week. Access available on weekends or after 7:00 p.m. Monday through Friday.

4.1.1. Holidays. Routine work will not be required on the following holidays, or any holidays observed in lieu thereof:

Independence Day (July)

4.2. QUALITY CONTROL. Within 30 days the Contractor shall develop and maintain a quality control program/plan to ensure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service do not occur. The contractor shall make the plan available for review upon government request.

4.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a primary and alternate COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel.

4.4. SECURITY REQUIREMENTS. The Contractor and all employees will comply with all Cheyenne Mountain SFS security requirements imposed by the local installation commander at all times while on the premises. Contractor will obtain necessary badges(s) required for access to Cheyenne Mountain SFS.

4.4.1. Security: CMSFS is a Protection Level l (PL1), restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of resources. Access to classified information by Contractor personnel during performance of this contract is prohibited. However, contract performance will be within a restricted area, which will require Contractor compliance with personnel security entry control procedures established by Air Force Instruction (AFI) 31-101. Security Barriers, 16 May 2017.

4.4.2. Contractor Pass and I.D. Cards: Obtain all necessary cards, passes, or other items required for access to CMSFS with COR support as needed. The Contractor shall also provide a point of contact to interface with the Contracting Officer and CMSFS COR.

4.4.3. CMSFS Badge Request Letter: Submit a CMSFS Visit Request Letter on company letterhead through the COR at least four (14) duty days prior to the scheduled visit. The Security POC of the company must sign the request. Letters for entry should be 31 days or more in the event of delayed entry into mission centers. The following information for all contractor employees entering CMSFS must be on file with the 21 SFS before entry is approved:

Full Name:

Date of Birth Driver’s License Number and State of Issue Reason for the Visit:

Date and Duration of the Visit:

Name and Address Company:

Point of Contact:

Telephone No:

Note: Request letter will be signed by the COR or Unit Security Manager.

4.4.4. Escorts: The Government will escort and provide access to the PL1 areas, after contractor obtains approval and access through the existing CMSFS security procedures.

4.4.5. Requirements for Vehicle Entry into the CMSFS Restricted Area: Only vehicles used to conduct official business and those affixed with a CMSFS authorization letter from SDB-1/CC are allowed entry into the restricted area (the tunnel). The Contractor will be permitted to transport all needed personnel, materials, and equipment to the loading/unloading area in the tunnel. Contractors will load/unload and leave the area. Propane-fueled or compressed natural gas vehicles are prohibited within the restricted area. The Contractor must submit the request for a vehicle to enter the restricted area on company letterhead, and an officer of the company must sign the letter. The following required information must appear on vehicle request letters: Contract number, model of vehicle, make of vehicle, vehicle license number & state, vehicle identification number, whether gasoline-powered and whether the vehicle will be parked temporarily inside the Cheyenne Mountain Complex (CMC). Submit the letter to the COR personnel for processing at least two (2) weeks before requested entry date. The Contractor will keep a copy of the vehicle entry authorization letter in each vehicle listed on the letter. The Contractor must show the letter to the entry controller each time the vehicle enters the CMC.

4.4.6. Required information of vehicle operator and vehicle for access into restricted area.

Full Name:

Current Driver’s License:

Make/ Model, Year of Vehicle:

Color:

Current Insurance:

Current Vehicle Registration:

Fuel Type:

4.4.7. Vehicle Requirement. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Cheyenne Mountain SFS Visitor Control Center (Bldg. 15), all commercial vehicles must enter through the Main Gate (NORAD Road), the primary search area for all commercial delivery vehicles.

4.5. DRIVING AND SAFETY ON AN AIR FORCE INSTALLATION. The Contractor and all employees will comply with Air Force Instruction DAFI 91-207 Traffic Safety Program” while on Cheyenne Mountain SFS.

4.6. LICENSES AND PERMITS. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor will provide proof of such applicable licenses and permits upon request by the government.

4.7. VEHICLES. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.8. PERFORMANCE OF SERVICE DURING CRISIS OF HEIGHTENED SECURITY.

The services listed in this PWS are considered Mission Essential and required during times of crisis. The Contractor shall maintain a Mission Essential Contractor Services Plan IAW DFARS provision 252.237-7024 and DFARS clause 252.237-7023. The plan will be incorporated into the contract at time of award and will be considered a living document and shall be updated within 3 business days of any changes. The COR shall review/approve any changes in writing. An email shall serve as an acceptable form of written approval. Should a crisis be declared, the CO or their representative will verbally advise the Contractor if service is required or if temporary suspension of these activities is necessary, followed by a written notification. A representative of the CO will further notify the Contractor verbally when the crisis has ended with written notification to follow. Any price changes resulting from this crisis will be negotiated in accordance with FAR clauses for “Changes”.

SECTION V

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ROUTINE SERVICE CALLS. The Government estimates three (3) to five (5) calls per contract year.

2. EMERGENCY SERVICE CALLS. The Government estimates one (1) to three (3) calls per contract year.

APPENDIX B

CONTRACTOR REPORTS

APPENDIX C

Environmentally Preferred Products

1. Penetrating lubricants – 68% bio based content

2. Hydraulic fluids-stationary equipment – 44% minimum bio based content

3. Engine lubricating oils – 25% re-refined oil in the base stock

4. Gear lubricants – 25% re-refined oil in the base stock or 58% minimum bio based content

5. Greases – general, 49% minimum bio based content

6. Greases – multipurpose, 72% minimum bio based content

7. Penetrating lubricants, 68% minimum bio based content

8. Corrosion preventatives, 54% minimum bio based content

9. Industrial cleaners, 41% minimum bio based content

10. Industrial drums; steel drums-25-30% recovered steel, including 16% postconsumer content; Plastic drums-30-100% recovered high density polyethylene, including 30-100% postconsumer content

APPENDIX D

SUBSTATION COMPONENTS

Overcurrent Relays (50/51), Circuit Shield, Type 51Y

(5) Medium Voltage Disconnect Switches

(2) Medium Voltage SF6 Circuit Breakers

(10) Protective Relays image1.png