Attachment 2_BPA Terms and Conditions.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for providing vehicle rentals to the 99th Logistics Readiness Squadron (LRS) during the three (3) years duration of this agreement, in support of the large-scale exercises that take place at Nellis AFB, NV.

Specifics of this requirement are outlined in Attachment 1_99 LRS Rental Vehicles_SOW.

2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel.

3. PRICING: Prices quoted for shall be as low as, or lower, than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total combination of $200K per call. The agreement shall not exceed a term of 3 years.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR

LIMITATIONS: A list of names of individuals authorized to purchase under this agreement (identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase) will be provided after award. If an unauthorized caller attempts to place a call against the BPA, please contact 99 CONS immediately.

6. PRICE LIST: Price lists are subject to the following terms and conditions:

A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval.

B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer, electronically, no later than thirty (30) calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase.

C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice.

7. WORK REQUESTS: Work requests under this BPA may be made orally by any appointed Call Order Agent.

8. INVOICE:

A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. The delivery ticket or sales slip shall contain the following minimum information.

i. Name of Supplier.

ii. BPA Number.

iii. Date of Purchase.

iv. Purchase number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts.

vii. Date of delivery of shipment

B. Invoices signed by the contractor and in original copy, shall be sent to:

99LRS.NSC.Transportation@us.af.mil

C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

9. SHIP TO: As specified in each call.

10. DISCOUNT TERMS: As stated on individual invoices.

11. PAYMENTS: Payments will be made by CORPORATE CREDIT CARD.

12. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS: In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations.

13. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

14. INSURANCE: The vendor hereby assumes and shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

A. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver.

B. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

C. Use of the vehicle for any illegal purpose.

D. Use of the vehicle in pushing or towing another vehicle.

E. Use or permitting the vehicle to carry passengers or property for hire.

F. Operation of the vehicle in live artillery fire exercises or used in training for tactical maneuvers.

G. Operation of the vehicle in a test, race or contest.

H. Operation of the vehicle by a person other than an authorized driver.

I. Operation across international boundaries unless specifically authorized at the time of rental.

J. Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery.

K. Operation of the vehicle off paved, graded, state or professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand.

mailto:99LRS.NSC.Transportation@us.af.mil

L. Loss of or damage to the vehicle keys rendering the keys inoperable.

M. Damages to the vehicle from roadside assistance (towing, battery, lockout, etc.) where roadside assistance was not coordinated through Contractor or a Contractor approved provider.

N. Adding improper fuel to a vehicle when the required fuel type is marked on the vehicle.

15. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.

TERMS AND CONDITIONS