Attachment 1_99 LRS Rental Vehicles_SOW.pdf

STATEMENT OF WORK

This Blanket Purchase Agreement (BPA) and all included Statements of Work shall be governed by the Contractor's Terms and Conditions for vehicle rental and all relevant Local Addenda and Fee Schedules referenced therein (collectively, the “Contractor Terms”). In the event of a conflict between the Contractor Terms and the terms of this BPA or a given Statement of Work, the Contractor's Terms will control unless the BPA or a given Statement of Work specifically (and not generally) identifies a portion of the Contractor Terms that will supersede.

CONTRACTOR SHALL:

1. Provide flexibility to make changes to any vehicle package up to 24 hours prior to intended use.

2. Deliver each vehicle to Nellis Air Force Base, NV. Specifically, the Ground Transportation

Section, Hangar 224, 3625 Tyndall Ave, Nellis AFB, NV or to an alternate prepared location on Nellis AFB, 24hrs prior to the date and time agreed to between the rental agent and the 99 Logistics Readiness Squadron Nellis Support Center (NSC) Ground Transportation Section.

3. Allow for customer to pick up vehicles at Harry Reid IAP providing reservation numbers assigned to provided individual names, as pre-arranged between the rental agent and the 99 Logistics Readiness Squadron Nellis Support Center (NSC) Ground Transportation Section.

4. Pick up vehicles upon conclusion of requirement at Bldg. 224 on Nellis AFB, NV on the prearranged date.

5. Allow multiple drivers at no additional cost per driver.

6. Allow minimum age for driver of any vehicle type (see note) to be 18 years of age with valid DoD issued Common Access Card (CAC) and valid state motor vehicle operator’s license. NOTE:

Operators of sixteen (16) or more passenger vehicles require additional training/certifications and licensing by the DoD. Operators must have current GMV DoD license endorsements.

7. Have 24-hour capability to tow disabled vehicles, to provide replacement keys, and to replace any vehicles within 4 business hours of notification.

8. Provide safe and reliable vehicles that meet the following requirements:

a. Conform to manufactures specifications.

b. Meet Federal, State, and Municipal laws, codes and regulations.

c. Are properly licensed and registered; registration should not expire during rental period. If this is unavoidable due to short-term temporary tags, contractor representative shall inform the NSC rental monitor at time of delivery. Contractor representative shall provide replacement tags to NSC rental monitor no later than 3 days prior to temporary registration expiration.

d. Are no more than 2 years old.

e. Fuel tank full and all fluid levels properly serviced.

f. Door locks functional.

g. Fully cleaned exterior, interior, and trunk.

h. Upholstery in good repair.

i. Exterior with minimal scratches and dents.

j. No cracked or missing glass.

k. Seat belts all present and serviceable.

l. All lights, blinkers, and horn operational.

m. Serviceable windshield wipers.

n. Windshield washer fluid spray operational.

o. Brakes and emergency brakes operational.

p. All mirrors present, secure, and without cracks.

q. All window cranks and power windows operational.

r. Serviceable spare tire, jack, and lug wrench in vehicle.

s. Functional instrument and gauges.

t. Serviceable heater.

u. Functional and serviced air conditioner.

v. Tires in good repair and properly serviced.

w. Good running condition.

9. The vendor hereby assumes and shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

a. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver.

b. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

c. Use of the vehicle for any illegal purpose.

d. Use of the vehicle in pushing or towing another vehicle.

e. Use or permitting the vehicle to carry passengers or property for hire.

f. Operation of the vehicle in live artillery fire exercises or used in training for tactical maneuvers.

g. Operation of the vehicle in a test, race or contest.

h. Operation of the vehicle by a person other than an authorized driver.

i. Operation across international boundaries unless specifically authorized at the time of rental.

j. Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery.

k. Operation of the vehicle off paved, graded, state or professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand.

l. Loss of or damage to the vehicle keys rendering the keys inoperable.

m. Damages resulting to the vehicle from roadside assistance (towing, battery, lockout, etc.) where roadside assistance was not coordinated through Contractor or a Contractor approved provider.

n. Adding improper fuel to a vehicle when the required fuel type is marked on the vehicle.

NOTE: The above exceptions are not valid where prohibited by state law.

10. For each scheduled exercise period, the vendor must be capable of providing multiple quantities of type vehicles described below.

a. Compact (4-5 passengers)

b. Mid-Size (5 passengers)

c. Full-Size (5-6 passengers)

d. Luxury (5-6 passengers)

e. Minivan (7-8 passengers)

f. Cargo Van

g. 15-passenger. Van

h. P/U (3 passengers)

i. 4WD P/U 4x4 (3-6 passengers)

j. Extended P/U (6 passengers)

k. 4WD SUV (5 passengers)

l. Standard SUV (5 passengers)

m. 4WD Lrg SUV (7-8 passengers)

n. Lrg SUV (7-8 passengers)

o. High Roof Cargo Van

p. 1 Ton Truck

q. 14’ Stake Bed Truck

r. 16’ Stake Bed Truck

s. 16’ Box Truck

t. 26’ Box Truck

u. 26’ Stake Bed Truck

v. 16’ Refrigerated Box Truck

w. 24’ Refrigerated Box Truck

x. 26’ Refrigerated Box Truck

11. The Government acknowledges and agrees that failure to provide timely notice to Contractor of a change in circumstance (in regard to the Government no longer needing all vehicles reserved) prevents Contractor from reassigning these vehicles to other customer needs. Therefore, in the event of cancellations or reservation no-shows on vehicle orders, the Government agrees to notify Contractor, in writing, at least one (1) business day prior to the reservation pick-up or delivery time. If the Government does not provide the aforementioned notice and subsequently fails to pick up a vehicle or a vehicle is delivered by Contractor and not needed by the Government, Contractor may charge the Government the awarded daily rate for each affected vehicle (“No-Show Fee”) for one (1) rental day along with any delivery fees, if applicable.