Attachment-2_Application Packet Form.pdf

Oregon Department of Transportation Commerce and Compliance Division

Office: 455 Airport Road SE, Building A

Salem, OR 97301

503-884-6845 Email:

ORmcEducation@odot.oregon.gov.

Motor Carrier Education Program Website:

www.oregon.gov/odot/MCT/Pages/MotorCarrierEducationProgram.aspx

MCE_ Training provider appl 01-23 revised 07-12-23.

Motor Carrier Education

Training Provider Application Packet mailto:ORmcEducation@odot.oregon.gov http://www.oregon.gov/odot/MCT/Pages/MotorCarrierEducationProgram.aspx

The Motor Carrier Education (MCE) Program is an eight-hour course that provides motor carriers with basic information required to ensure compliance and safe driving operations in Oregon. The Program covers registration, weight-mile tax compliance, truck safety and size and weight regulations administered by the

Department.

Approved provider shall administer the Oregon Motor Carrier Education Training in accordance with Oregon law (ORS 825.402), and Oregon Administrative Rule (OAR 740-035-0200).

Approved providers will be required to use the Oregon Department of Transportation (ODOT) “Motor Carrier

Education Manual” to develop their training curriculum and presentations. All training materials will be subject for review and approval from ODOT.

Approved Providers must offer the MCE training at least once a month to ensure carriers meet the 90-day legislation requirement for completion. Trainings can be offered as an in-person classroom training, or as an interactive instructor-led webinar. Delivery methods will be determined by the approved training provider.

STUDENT EDUCATION REQUIREMENT

A carrier who meets the criteria listed in ORS 825.402(1) will be required to participate in the MCE Program within 90 days of receiving notice from ODOT Commerce and Compliance Division (CCD). Additionally, a carrier who meets the criteria listed in ORS 825.402(3) will also be required to participate in the program within 90 days of receiving notice from CCD. Agency anticipates approximately 100 carriers a month will be required to take the training. Agency will not guarantee any minimum attendance at trainings.

As used in ORS 825.402 and OAR 740-035-0200, “Participate in the program” means that a person having a substantial interest or control, directly or indirectly, in or over the operations conducted or to be conducted under the certificate or permit issued to the motor carrier must participate in the Motor Carrier Education

Program. Under these rules, a motor carrier is not required to participate in the Motor Carrier Education

Program more than one time except when motor carriers are required to participate additional times under

ORS 825.402 (3).

Private businesses and trade associations interested in offering the Motor Carrier Education (MCE) training must apply and become approved as a provider. The process involves:

1. Training provider approval, and

2. Training material approval. This must compliment the learning from the MCE manual.

Providers can locate the manual through CCD at Oregon Department of Transportation: Motor Carrier Education Program: Commerce and Compliance Division: State of Oregon

GENERAL MCE PROGRAM INFORMATION

BECOMING A TRAINING PROVIDER

https://www.oregon.gov/ODOT/MCT/Pages/MotorCarrierEducationProgram.aspx https://www.oregon.gov/ODOT/MCT/Pages/MotorCarrierEducationProgram.aspx

Training materials

All training materials (except the required MCE manual) used to instruct students must be included with the application.

Mail the completed application packet to:

CCD Motor Carrier Education Program

Attn: James Buell

455 Airport Road SE, Building A

Salem, Oregon 97301

If approved, the agency will send an agreement for you to sign and return. CCD will sign the agreement and one copy will be returned to you. You must have a signed agreement before holding the training.

Questions? Call CCD Training Program Coordinator 503-884-6845

1. Approved providers set their own prices and fees, schedule, training locations, and market their courses, answer telephone inquiries, register students, pay instructors for instructional time and office hours, and provide classrooms, supplies and equipment needed to offer the training.

2. Approved providers will provide a language interpreter at their expense for any student requesting the service.

3. Approved Providers must have a website with course schedule and enrollment method for students to enroll into their course. Website shall provide projected hours of operation, course offerings and fees, and geographical locations for in-person classroom trainings. Provider must update their website to reflect training schedule dates and changes on a regular basis or as needed. Agency website will direct carriers to the providers website for enrollment.

4. Approved providers will offer at a minimum, one class per month to give students an opportunity to complete the course within the 90-day statutory requirement as outlined in ORS 825.402. Providers may offer the course over multiple days, subject to approval by Agency.

5. Approved providers will submit to the Agency a monthly registration schedule indicating the course dates, names of each enroll student, and their company name.

6. Approved providers shall inform the Agency every time a registered student did not attend their scheduled training.

7. Approved providers will only provide CCD approved contact phone numbers to students.

8. Approved providers must develop and provide to students their policies on refunds, and length of support for questions (this has a required minimum of 90 days).

9. In the event any course must be rescheduled or cancelled, provider must notify Agency and students at least 10 calendar days before the scheduled training.

10. Providers should be familiar with the laws governing the Motor Carrier Education Program, found in ORS

825.402 and OAR 740-035-0200.

11. Approved providers may offer MCE training as long as they meet the requirements of the program. CCD may terminate a provider for violating one or more of the rules or requirements in OAR 740-035-0200, ORS 825.402, or any of the requirements in the written agreement.

TRAINING ADMINISTRATION INFORMATION

1. Providers must revise their training material when a new manual is released. Agency will provide an updated CCD Motor Carrier Education Manual Bi-Annually or as needed to trainers.

2. Instructional delivery formats allowed are: in-person classroom training or live online webinars.

3. Training must consist of a minimum of 8 hours. For live classes: Breaks, lunch, registration time, etc. are not to be included. Keep and maintain a class roster. At the end of every completed course, provider will email training roster to CCD Training Program Coordinator within 2 calendar days of course completion.

4. Approved providers must develop training material based on the current manual. When making significant changes or updates, revised materials must be provided to the agency at least two weeks prior to using, unless otherwise requested by the agency.

5. The agency does not review training materials for similarities from other providers. Providers, if concerned, should copyright their materials.

6. CCD will review materials for approval. Proofing, editing, and complete accuracy are not the agency responsibility. Significant errors will stop the review and the materials will not be approved.

The information contained in this application is not a complete summary of the requirements in the provider agreement.

TRAINING MATERIALS

Please review the following checklist of the major requirements. These requirements will help you determine that you will be able to comply with the major requirements for offering the training.

Additional requirements are detailed in the administrative rules (OAR 740-035-0200) and in the provider agreement.

1. Approved providers and their trainers will use the current MCE manual to prepare for and teach the 8 hours of training. The manual covers, safety, weight mile tax, registration and size and weight regulations administered by the department.

2. Approved providers will make sure that each student has a current MCE-approved manual, which the student may keep for reference after completion of the 8 hours of training. Providers can find a digital copy of course manual directly from CCD.

3. Approved providers shall be responsible for the development of all training materials and presentations needed to facilitate the training. New or revised materials used to instruct students must be provided to CCD at least 2 weeks before first instruction period. CCD may review for accuracy and comprehension.

4. Approved providers may choose between in-person or live online webinars as methods of instruction for the course. Recorded classroom presentations will not substitute as an online webinar. Classes may be held in various locations throughout the state of Oregon. Provider shall offer a minimum of one course per month.

5. Approved providers should have preferably at least 10 years’ experience working directly or indirectly in the motor carrier industry. All trainers must also have at least five years’ experience teaching adults or practical experience in the trainers’ subject area or a combination of both. (Trainers are anyone who develops content, teaches the courses, responds to email inquiries, or answers questions about course content, etc.)

6. Approved providers will submit all trainer changes to CCD for approval at least 10 days before the trainer is scheduled to teach an MCE course.

7. Approved providers will submit accurate course completion rosters to the CCD Training Program

Coordinator within two business days of when the student completes the course.

8. Approved providers shall provide a language interpreter at their own expense for any student requesting the service.

9. The Department will conduct unscheduled training audits of approved providers to ensure compliance with the education curriculum and provisions of any agreement entered into with the Department.

10. Approved providers will represent the Agency in an appropriate and professional manner.

MAJOR REQUIREMENTS FOR APPROVED PROVIDERS

CCD Motor Carrier Education Program Office: 455 Airport Road SE

Mail: 455 Airport Road SE, Building A Salem, OR 97301

503-884-6845 Motor Carrier Education Program

Website:

www.oregon.gov/odot/MCT/Pages/MotorCarrierEducationProgram.aspx

APPLICATION FOR MOTOR CARRIER EDUCATION TRAINING APPROVAL

Business/organization

Contact person Date

Phone Fax Email

Mailing address City, state, zip

Office location (for certified mail) City, state, zip

Answer the following in a maximum of four total pages (minimum 11-size font) not including the comprehensive training curriculum. Please number each of your answers to match the questions below and attach answers to this application.

1. Provide a comprehensive training curriculum for each training topic including, but not limited to lesson plans and course presentation.

2. Outline the goals of your training program, the experience your organization has in providing training and curriculum for this training.

The following information will be published on the CCD website.

Phone # for information about classes

Email and/or website address

Price of course with manual without manual

Description of course/ Type of classes to be offered (in-person classroom instruction or live webinar.)

http://www.oregon.gov/odot/MCT/Pages/MotorCarrierEducationProgram.aspx

3. What is your method to ensure each student completes 8-hours of training and does so within the 90 day statutory requirements in ORS 825.402.

4. Provide a policy statement explaining how the business/ organization will ensure a quick response to CCD and student questions and concerns.

5. How will your course offerings meet the needs of the public throughout the state of Oregon? What is your method to ensure trainings occur in locations in high demand, and locations in remote areas?

List everyone who will be teaching the courses, developing course content, responding to or answering questions about course content, next to one or more subject areas they will be involved in. All of the subject areas must have at least one instructor listed. (Attach additional pages if needed.)

Include a one or two-page resume or work history summary for each instructor listed below. Each resume or work summary must clearly show at least five years’ experience in either teaching adults or working in subject areas outlined in the ODOT Motor Carrier Education Manual or a combination of both. In addition, if you have provided any past work or services on behalf of ODOT or CCD indicate the services you provided on a separate document and include with your application.

CCD reserves the right to require additional references, from any Applicant during its determination of provider approval.

Agency reserves the right to approve or disapprove a contractor based on their documented experiences and references supplied with the application.

Subject Area Instructors Name

Motor Carrier Safety

Oregon Weight Mile Tax

Motor Vehicle Registration

Oregon Size and Weight Requirements

Training Materials

I acknowledge that the training materials included with this application were developed by the provider and/or above named instructors.

Instructor List