Attachment 2 - 2025 School Bus PWS .pdf

Performance Work Statement For

School Bus Services Minot Air Force Base, North Dakota

April 2025

1 OVERVIEW AND OBJECTIVE

1.1 Overview:

1.2 Notes and Definitions:

1.3 Objective:

1.4 Description of Service:

1.5 Codes and Standards:

1.6 Mobilization and Demobilization

1.7 Place of Performance:

2 SCOPE

2.1 School Bus Service

2.2 Arrival, Departure, and Schedules

2.3 Parent/Guardian Permission Forms and Schedule Changes

2.4 Make-Up Days and Bad Weather

2.5 Who Can Ride the Bus

2.6 Student Safety and Reporting

2.7 Bus Inspections, Safety, and Equipment

2.8 Services Summary:

3 GENERAL REQUIREMENTS

3.1 Contractor Personnel:

3.2 Training:

3.3 Hours of Operation:

3.4 Base Closure:

3.5 Tobacco Use:

3.6 Fire and Emergency Reporting:

3.7 Site Maintenance:

3.8 Damage to Government Property:

4 SECURITY REQUIREMENTS

4.1 Base Access:

4.2 Physical Security:

4.3 Motor Vehicles:

4.4 Site Restrictions:

5 GOVERNMENT PROVIDED FACILITIES, EQUIPMENT, AND MATERIALS

5.1 Government Supplied Facilities:

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.2 Government Quality:

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills:

7.2 Laser Safety

7.3 Hazardous Materials:

7.4 Compliance with Environmental Laws and Regulations:

8 PUBLICATIONS AND FORMS

8.1 Applicable Forms and publications

9 ADMINISTRATIVE RECORDS MANAGEMENT

9.1 Records, Files, and Documents:

10 APPENDICES

Appendix 1: School Schedule

Appendix 2 School Schedule (Winter Weather Delayed) ........................... Error! Bookmark not defined.

Appendix 3: Bus Stop Guide

Appendix 4: Annual Vehicle Inspection Report

1 OVERVIEW AND OBJECTIVE

1.1 Overview:

1.1.1 This requirement is for nonpersonal services for the 5th Bomb Wing, Minot Air Force

Base (AFB).

1.1.2 Minot Air Force Base (AFB), home to the 5th Bomb Wing and the 91st Missile Wing, is located approximately thirteen miles north of Minot, North Dakota. Minot AFB experiences a continental climate with warm summers and cold winters, as well as occasional extreme winds. The base operates in the Central Time Zone. For more information, visit the following websites: https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/.

1.1.3 The 5th Bomb Wing needs school bussing services for approximately 475-540 children in kindergarten through eighth grade in accordance with the requirements listed below.

1.2 Notes and Definitions:

1.2.1 While the term “Government” applies to the Government as a whole, only the

Contracting Officer’s Representative (COR), Contract Administrator (CA), and Contracting Officer (CO) may supply any guidance to the Contractor. The Contracting Officer’s Representative and Contract Administrator help the Contracting Officer in the administration of the contract and may provide technical and administrative guidance.

Only a warranted Contracting Officer may bind the Government to any changes in the terms or conditions to the contract.

1.2.2 The terms “Minot AFB”, “installation”, and “base” refer to all property and land controlled by the 5th Bomb Wing and the 91st Missile Wing.

1.2.3 Personnel interactions

1.2.3.1 If a government employee, such as a police or security officer, safety representative, or facility manager, asks the Contractor to temporarily stop working, the Contractor must comply. This includes stopping work during an emergency or when instructed to do so by emergency personnel. The Contractor must then notify the CO, CA, and COR as soon as possible about the interruption and provide an estimate of the delay's impact.

1.2.3.2 If someone from the base, including customers or other personnel, asks the Contractor to stop or change the work, the Contractor must not make any changes without the CO's approval. If the Contractor is asked to stop or change the work, they must notify the CO, CA, and COR as soon as possible. The Contractor should direct any questions from base personnel to the COR to ensure that all concerns are addressed properly.

1.2.4 Web links provided within this performance work statement are for informational purposes and should not be considered as contractual guidance.

1.3 Objective:

1.3.1 The Contractor is responsible for providing all personnel, equipment, tools, materials, transportation, fuel, and supervision to support this service, unless otherwise specified in this performance work statement. The Government will only supply those items named in the “Government Provided Facilities, Equipment, and Materials” section.

1.4 Description of Service:

1.4.1 The 5th Bomb Wing at Minot Air Force Base (Minot AFB) needs school bus services for the three base schools from the first week of November to mid-April each school year.

The exact start and end dates will vary annually.

1.4.2 The bus service transports students to and from Memorial Middle School, North Plains Elementary School, and Dakota Elementary School.

1.4.3 Historically the 5th Bomb Wing has received these services through previous bussing contracts.

1.5 Codes and Standards:

1.5.1 Contractor work must follow the standards in this work statment and all proper local, state, and federal or national codes. All work must conform to local installation facility standards when shown. All codes and standards must be the latest edition of applicable local, state, and federal or national codes at the time of award.

1.5.2 Additional Codes specific to this requirement include the National Standards for Pupil Transportation, the Federal Motor Carrier Safety Administration, Title 49, volume 5 Code of Federal Regulations, Department of Public Instruction Office Services, North Dakota Century Code (Sections 15 & 39), the National Fire Protection Agency 10 (NFPA 10), and the State of North Dakota School Bus Driver’s Guide.

1.6 Mobilization and Demobilization

1.6.1 Mobilization:

1.6.1.1 The Government allows the Contractor up to five school days at the start of the first contracted period of performance to prepare their workforce and develop necessary processes. During this 5-day period, the Government will temporarily reduce the expected performance level by 20%. This means the Government will measure the Contractor's performance against a lower threshold than the one listed in the Services Summary giving the Contractor time to validate processes and procedures.

1.6.2 Demobilization:

1.6.2.1 In the event the Government does not select the Contractor for a follow-on award or if the requirement reverts to a government operation, the Contractor must transition the requirement to the newly selected Contractor or to the Government in a professional manner.

1.6.2.2 The Contractor must return all property provided in the “Government Provided Facilities, Equipment, and Materials” to the Government at the end of the contract.

1.7 Place of Performance:

1.7.1 The primary place of performance is on Minot Air Force Base. The address for the

School Liaison Officer is 168 Missile Ave, Minot AFB, ND.

2 SCOPE

2.1 School Bus Service

2.1.1 This requirement covers bus service during the hours of 7:00 a.m. to 4:30 p.m. Central Time (CT), Monday through Friday. Service will not run on school holidays, scheduled school breaks, or during severe weather. These dates might change depending on the school calendar. The Government may need to end this service at a date later than the planned end date due to unforeseen conditions in the area. The CO will approve any extension of service by contract modification.

2.1.1.1 The planned service dates include 95 full days and 5 half days annually:

Base Year: November 3, 2025 – April 3, 2026 Option Year 1: November 2, 2026 – April 2, 2027 Option Year 2: November 1, 2027 – March 31, 2028 Option Year 3: November 6, 2028 – March 30, 2029 Option Year 4: November 5, 2029 – March 29, 2030

2.1.2 This service covers Memorial Middle School, North Plains Elementary School, and Dakota Elementary School. The buses will pick up and drop off at assigned stops in the Minot AFB Homes community, Minot AFB Temporary Lodging Facility, the Minot AFB Youth Center (Building 286) and the School Age Children Annex (when open) areas.

2.1.2.1 Schools designate approximately one day per month as a "Late Start" or "Early Release" day. This number may change each year.

2.1.2.2 The Government does not need busing services on late start mornings or early release afternoons, on school holidays, scheduled vacations, or weather-related closures. (See Appendix 1 “School Schedule” and Appendix 2 “School Schedule (Winter Weather Delayed) for more information)

2.1.3 An assigned bus aide must be on the bus for the Youth Center and School Age Children Annex routes.

2.1.3.1 The Youth Center will supply the bus aide for the buses heading to the Youth Center and School Age Children Annex routes.

2.2 Arrival, Departure, and Schedules

2.2.1 Buses must arrive at school between 10 minutes before and 5 minutes before the start time. Buses must arrive prior to the end of the school day and leave the school as soon as possible after dismissal, while following safety rules and speed limits.

2.2.2 The Contractor will submit electronic bus schedules for the routes identified using Microsoft Excel (.xlsx) to the CO and COR. These schedules will show all routes, stop times, and locations.

2.2.2.1 Bus stops must be within three housing units of students’ addresses for North Plains Elementary School and Dakota Elementary School, and within five houses for Memorial Middle School. See Appendix 3 “Bus Stop Guide” for more information

2.2.2.1.1 The Government defines a housing unit as either a single-family unit not connected to any other house or a duplex unit, where two residences are connected by a common wall.

2.2.2.1.2 All bus stops must be accessible by sidewalk.

2.2.2.2 The Contractor must request an exception to the Bus stop location requirement due to inaccessible locations or road construction blocking school bus traffic, in writing, at the time of the event, for short-term events, or annually for permanent obstructions.

2.2.2.3 The CO, in coordination with the COR, must approve any exceptions to the bus stop locations prior to the route change.

2.2.3 Emergency route changes

2.2.3.1 The Contractor may change routes in case of an emergency or due to unforeseen events and safety concerns.

2.2.3.2 The Contractor must report emergency route changes to the COR as soon as possible after the change.

2.2.3.3 The Contractor must give the CO and COR electronic copies of the routes and schedules at least three weeks before the first day of service each contract period. The CO will approve and notify the Contractor. The COR will share the routes and schedules with schools and parents.

2.2.4 Before starting a daily route, the driver must have a list of student names and bus stops.

This list comes from the parent/guardian permission forms. The Contractor will give an electronic copy of this list to the CO and COR and send updates when needed.

2.3 Parent/Guardian Permission Forms and Schedule Changes

2.3.1 The COR will make and send electronic parent/guardian permission forms. These forms will go to the School Liaison Office, Memorial Middle School, North Plains Elementary School, Dakota Elementary School, and the Minot AFB Youth Center, including the School Age Children Annex, if operating.

2.3.1.1 The Government will share these forms with parents and guardians using each organization's online platform. The parents will send the forms to the Contractor. The Contractor must collect and manage the completed forms by email. The Contractor must give the CO a point of contact and email address for form collection 30 days before the start of each bussing period. The Contractor must protect the information on the forms and give it to the Government if asked. The contractor must not use or share the information collected under this requirement for any purpose other than this bus service.

2.3.2 The Contractor must give the CO updated route and schedule information if the route change. The Contractor must inform the COR about any daily schedule changes.

2.4 Make-Up Days and Bad Weather

2.4.1 The Contractor must treat make-up school days as regular school days needing bus service. The Government will give the Contractor a minimum of three days' notice for make-up days. Extra costs from pick-up or route changes will be discussed under FAR Part 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) or applicable clause in place at the time of the change.

2.4.2 Buses will run in inclement weather, including snow or ice, unless schools are closed.

The Government will make every attempt to keep the Contractor informed of the school’s schedule and possible delays; however, there is the Contractor’s responsibility to verify if schools are closed.

2.4.3 If school starts late, closes early due to the weather, or has an emergency schedule change or interruption, the Contractor must adjust bus times. An emergency schedule change or interruption could include active shooter, base lock downs, or extreme weather in the area. The Contractor will make sure buses are there for unscheduled late starts and early dismissals. See Appendix 2 for schedules. The local school district and base officials will decide if schools start late or end early. The COR will tell the Contractor as soon as possible.

2.5 Who Can Ride the Bus

2.5.1 Ridership

2.5.1.1 Children who attend on-base schools and have a signed parent/guardian permission form can ride the bus. Students have three school days after they start riding to turn in the form. Individuals authorized in writing by the CO and bus aides can also ride.

Students who need a different pick-up or drop-off spot must provide a note with the student’s name, date of the change, location of the new drop-off or pick-up or the individual with whom they will be dropped off or picked up and the parent’s or guardian’s signature.

2.5.1.2 The Contractor must attend a Minot AFB school bussing town hall meeting annually to meet with the parents and guardians of the students to discuss ridership, routes, and safety. The School Liaison Officer holds this town hall jointly with the Minot AFB School Bus Services Contractor. This town hall is normally in October and is scheduled during the afternoon or evening to allow parents to attend.

2.6 Student Safety and Reporting

2.6.1 Rules for Drivers and Passengers

2.6.1.1 Drivers must keep everyone safe and make sure passengers behave. Drivers will report minor problems (like bad language, standing on a moving bus, or putting arms out the window) to the contract manager, who will tell the COR. Serious problems (like fighting, dangerous actions, or having weapons or drugs) must be reported to the police right away. Drivers must not allow anything illegal or unsafe. If student behavior is unsafe, drivers must stop the bus, call the Law Enforcement Desk at (701) 723-3096, and wait until police arrive. The driver must notify the CO and COR as soon as possible during, if safe, or after the event. Depending on the severity of the issue, the Government may use video recordings from the bus cameras (see Bus Inspections, Safety, and Equipment), statements by witnesses, and information received through other sources to investigate complaints. The Contractor has five business days to respond to any complaint identified by the CO or COR. Complaints not addressed by the Contractor within five business days are considered a violation.

2.7 Bus Inspections, Safety, and Equipment

2.7.1 Inspection

2.7.1.1 If a bus fails an inspection, the Contractor must provide a replacement bus until the problems are fixed. This includes no-notice inspections by the COR using the North Dakota Highway Patrol form or any inspections performed by federal, state, or local law enforcement personnel or motor vehicle inspectors. The Contractor must give the COR all North Dakota Highway Patrol Safety Annual Vehicle Inspection Reports.

These reports must be available at any time if asked for. (See Appendix 4 “Annual Vehicle Inspection Report”

2.7.2 Accidents

2.7.2.1 The Contractor must report any accident involving a bus must be reported to the CO, COR, and CA the same day. The Contractor must also send the CO an electronic report within 72 hours of the accident. This report must include: the time and date, the location, who was involved, and what happened.

2.7.2.2 The Contractor must also send any reports required by other government agencies, including the loss of licensure or driving privileges on any driver.

2.7.3 Breakdown

2.7.3.1 The contractor must report any breakdowns or schedule problems to the COR as soon as possible. The Contractor must notify the COR by telephone of the problem and estimated impact to the schedule. The COR will then notify the respective schools.

The Contractor must ensure the COR has the bus route information, length of delay, and estimated time of arrival.

2.7.4 Sweeping the Bus

2.7.4.1 After the last stop, drivers must "sweep" the bus. This means walking through the bus to check for anyone left behind, including sleeping children, or any lost items. If a child is found, they must be taken to their home stop right away. Personal items can stay on the bus until someone claims them.

2.7.5 Equipment

2.7.5.1 Before the contract starts, the Contractor must give the CO a list of buses used, including the make, year, license plate number, and vehicle identification number (VIN). This list must be updated if buses are added or removed. Buses must be clearly labeled with their route number.

2.7.5.2 All buses must have on-board communication, (e.g., two-way radio, cellular telephone) to communicate to the Contract Manager. It is illegal to use a hand-held phone while driving. If the Contractor uses cellular telephones for communication, the bus driver must either park and talk, use a hands-free device, or communicate through an aide.

2.7.5.3 All buses must have a PA system so the driver can share information, manage student behavior, and communicate in emergencies.

2.7.5.4 All buses must have cameras to record what happens inside. These systems must record audio and video and allow footage to be sent to the Government if the CO or COR asks for it. Recordings must be kept for the entire contract period plus 90 days after it ends.

Recordings can only be shared with the CO and COR unless the CO gives permission.

2.8 Services Summary:

2.8.1 The Government has outlined the key service requirements that are essential to achieving our mission goals. These requirements are summarized in the Services Summary, which includes:

2.8.1.1 Performance objectives: These are the specific goals that the Contractor must meet to ensure successful mission outcomes.

2.8.1.2 Performance thresholds: These define the minimum acceptable levels of service for each requirement.

2.8.2 The Services Summary provides information on:

2.8.2.1 What the Government expects from the Contractor in terms of performance and delivery

2.8.2.2 How the Government will monitor and evaluate the Contractor's performance

2.8.3 The Government will regularly inspect the Contractor's work to ensure that it meets the required standards. Each inspection will be rated as either "Acceptable" or "Unacceptable". At the end of each month, the Government will review all inspections and assign an overall rating based on the following five-tier system:

2.8.3.1 Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit.

2.8.3.2 Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit.

2.8.3.3 Satisfactory: Performance meets contractual requirements. The Government will not rate the Contractor lower than Satisfactory if Contractor performance meets the requirements of the contract.

2.8.3.4 Marginal: Performance does not meet some contractual requirements.

2.8.3.5 Unsatisfactory: Performance does not meet most contractual requirements, and recovery is not likely within the allotted time.

2.8.4 The Government’s rating official will use the monthly ratings to decide the Contractors annual rating.

2.8.5 The standards listed in the Services Summary Table do not override the overarching quality requirements under any Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement, or Department of the Air Force Federal Acquisition Regulation Supplement clauses applied to this contract.

2.8.6 Services Summary Table

Performance Objectives PWS Para Performance

Threshold Remedy Method of

Assessment

SS-1

Driver Safety and Compliance

2.6.1 2.7.1 2.7.3 3.2.1 4.4

1 validated violation per contract year

Correct Immediately and provide updated Quality Assurance Plan

Periodic Surveillance, Customer Complaint, Third Party Audit, Performance Objectives PWS Para Performance Threshold

Remedy Method of Assessment

SS-2

Route Timeliness

2.2 Not more than 1

validated Contractor caused violation per month (Government and weather cause delays do not count against to this threshold)

Retrain driver and provide corrective action to CO and

COR

Periodic Surveillance, Customer Complaint, Third Party Audit, SS-3

Accident Reporting

2.7.2 0 failures to report during the annual period of performance

Correct Immediately and provide updated Quality Assurance Plan

Periodic Surveillance, Customer Complaint, Third Party Audit, SS-4

Following Bus Safety Requirements

2.6. Not more than 1

safety violation per month not handled in accordance with PWS per month

Retrain driver and aide and provide corrective action to CO and COR

Periodic Surveillance, Customer Complaint, SS-5

Provide and Updating Schedule

2.2 Not less than 95%

on-time rate (measured in changes to schedule per delivered scheduled)

Submit the report within one duty day of COR or CO notification

Periodic Surveillance, Customer Complaint, 3 GENERAL REQUIREMENTS

3.1 Contractor Personnel:

3.1.1 The Contractor must provide the Government with a point of contact to act as the

Contract Manager. The Contractor must supply an alternate point of contact to the Government if the primary point of contact becomes unavailable. The Contract Manager must have full authority to act on the Contractor’s behalf on all matters relating to daily operation during this requirement. The Contract Manager must be available during normal work hours listed under “Hours of Operation”.

3.1.2 Contractor personnel must present a professional appearance proper to the duties performed. Contractor personnel must be easily recognizable while performing contract work on Minot AFB. The Contractor may do this through the wearing of nametags, distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should allow easy identification. Shoes and socks must be worn while operating vehicles. All employees must be able to read, write, speak, and understand English.

3.1.3 When attending meetings, answering government telephones, or working in other situations where the Contractor’s status is not obvious to third parties, the Contractor’s employees and subcontractors must identify themselves as Contractors.

3.1.4 The Government may restrict base access to anyone identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its population.

3.1.4.1 The Contractor must not allow any person identified above to continue working on this requirement.

3.1.5 The Contractor must ensure all employees have the correct, up-to-date professional licenses and certifications before they start work and for the entire contract period. All bus drivers must meet local licensing requirements for bus drivers and be trained according to national and state standards. These include the National Standards for Pupil Transportation, the State of North Dakota School Bus Driver’s Guide, the Federal Motor Carrier Safety Administration regulations (Title 49, Volume 5 of the Code of Federal Regulations), North Dakota Department of Public Instruction requirements, North Dakota laws (Sections 15 and 39 of the North Dakota Century Code), and the National Fire Protection Agency standard 10 (NFPA 10). Drivers must have these licenses with them while driving and show them to the COR if asked.

3.2 Training:

3.2.1 Training must be documented and maintained in accordance with North Dakota School

Bus regulations. All drivers should possess a current copy of the State of North Dakota School Bus Driver’s Guide and must provide it for review on requested by the COR.

3.3 Hours of Operation:

3.3.1 Work Hours:

3.3.1.1 Normal work hours are 7:30 a.m. to 4:30 p.m. CT, Monday through Friday, excluding Federal Holidays. The Contactor must maintain customer service hours between 7:00 a.m. CT and 4:30 p.m. CT Monday through Friday during the bussing portion of the contract normally between 1 November through 15 April.

3.3.2 Federal Holidays:

3.3.2.1 The Government recognizes all Federal Holidays. The Contractor must perform services on any Federal Holidays in which school is in session. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for specific dates and more information.

3.3.2.1.1 Current Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

3.4 Base Closure:

3.4.1 The Government may stop or delay work at Minot AFB due to weather, exercises, or mission necessities. This requirement is not considered mission essential. The Contractor is not expected to continue work during weather emergencies or national emergencies in which school is not in session. The Contractor must listen to local radio, television, or other alerting systems to learn the condition of the base. When applicable the COR will let the Contractor know of the delay.

3.4.1.1 Note: US Highway 83 between the town of Minot and Minot AFB is prone to road closures during inclement weather.

3.5 Tobacco Use:

3.5.1 The government prohibits tobacco use on its installations, except in designated areas.

Tobacco use includes cigarettes, cigars, electronic cigarettes, and smokeless products.

The government will identify designated tobacco areas to the Contractor after contract award. Tobacco use is also prohibited in government vehicles.

3.5.1.1 Contractor personnel must not smoke in the school bus at any time

3.5.2 Medical Treatment Facility campuses are tobacco free. Medical Treatment Facility campuses consist of the area surrounding the clinic or hospital, including the parking lot and other outdoor areas surrounding the Medical Treatment Facility.

3.6 Fire and Emergency Reporting:

3.6.1 For emergencies on Minot AFB property call (701) 723-2461 from a mobile or standard phone or 911 from a standard phone. Calling 911 from a mobile phone will connect the Contractor to the nearest civilian agency which may delay the response.

3.7 Site Maintenance:

3.7.1 The Contractor must keep a safe and clean work site during this requirement. This includes:

3.7.1.1 Properly disposing of all trash and waste per local laws and regulations.

3.7.1.1.1 Placing all trash and waste in a suitable container while waiting for disposal.

3.7.1.2 Safely storing all materials, tools, and equipment not in use.

3.7.1.2.1 Properly collecting any waste scattered by natural or man-made events unless the waste moves into an area which the Contractor may not enter. If the Contractor’s waste enters a restricted area, the Contractor must notify the Government as soon as possible.

3.7.1.3 Performing a final cleanup of any remaining material, tools, equipment, and waste to return the work site to its original state.

3.7.2 The CO may charge the Contractor for the cost of any cleanup completed by the Government, due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

3.8 Damage to Government Property:

3.8.1 The Contractor is required to notify the Government immediately if they cause damage to any government property. The Contractor must provide a report detailing the damage, the known cause, and a plan for repair. If an investigation determines that the Contractor is responsible for the damage, the Contractor must repair or replace the damaged items at their own expense, restoring them to their original condition. The Contractor is financially responsible for any damage they cause to government property. If the Government completes repairs due to the Contractor's failure to do so, the Contractor will be charged for the costs incurred. The Government may also create a debt against the contract to cover the cost of these repairs.

4 SECURITY REQUIREMENTS

4.1 Base Access:

4.1.1 Unescorted: The Contractor must obtain all necessary passes or other items needed for access to the work performance areas. The Contractor must request contractor passes through the Government by supplying the name, Social Security number, date of birth, work phone, and home phone of employees requiring passes. To better ensure access, the Contractor must adhere to the REAL ID Act. The Government will send pass requests to the 5th Security Forces Squadron Visitor Control Center for approval and issue.

4.1.1.1 Upon completion or termination of the contract, the Contractor must return all passes issued to the Contractor to the Visitor Control Center. Upon resignation or termination of an employee, debarment from base, or termination of a subcontract, the Contractor must collect the passes from those individuals and return those passes to the Visitor Control Center.

4.1.1.2 The Government will supply the Base Access Request template at contract award. The request form is due to the Government within ten days after award. Visit https://www.minot.af.mil/About-us/Newcomers/ for information concerning base access. The Contractor is subject to all base regulations.

4.1.1.3 Personnel requesting vehicle access to Minot AFB must supply a valid, REAL ID Act compliant driver's license, current vehicle registration, and insurance.

4.1.1.4 The Contractor must inform the CO or COR as soon as possible if the Contractor or Contractor’s employees are unable to access Minot AFB for any reason.

https://www.minot.af.mil/About-us/Newcomers/

4.1.1.5 Failure to meet base access requirements or pass background checks is not a valid reason for excusable delay in performing the contract.

4.2 Physical Security:

4.2.1 Safeguarding Government Property: The Contractor must safeguard all provided government property and controlled forms. At the end of each work period, the Contractor must secure all government facilities, equipment, and materials under the Contractor’s control.

4.2.2 Reporting Requirements: The Contractor is required to report any information or situation that they believe could potentially harm the safety of Department of Defense (DoD) personnel, civilian employees, contractors, or resources. This includes reporting any potential threats to DoD classified or sensitive information. The Contractor must make these reports to Security Forces or Air Force Office of Special Investigation.

Reports may be made through Air Force Eagle Eyes https://www.osi.af.mil/eagleeyes/

4.2.2.1 The Contractor must ensure that all their employees and subcontractors are aware of this reporting requirement before they begin work on the base for the first time.

4.2.3 Weapons, Firearms, and Ammunition: The Government prohibits Contractors from possessing weapons, firearms, or ammunition on their person or in their vehicles while on Minot AFB.

4.3 Motor Vehicles:

4.3.1 Vehicle registration: The Contractor may need to register Contractor vehicles, either permanently or temporarily, with the State of North Dakota Motor Vehicle Department, per applicable State Law. See www.dot.nd.gov, https://www.dot.nd.gov/sites/www/files/documents/Motor%20Vehicle%20Services/regis tration-manual.pdf, and https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm for more information.

4.3.2 Traffic Laws: The Contractor must follow all base traffic regulations. The Contractor must not use radar detectors, hand-held cellular telephones, Global Positioning System, and other portable electronics while driving on Minot AFB properties.

4.4 Site Restrictions:

4.4.1 The Contractor does not require access to secure work areas.

5 GOVERNMENT PROVIDED FACILITIES, EQUIPMENT, AND MATERIALS

5.1 Government Supplied Facilities:

5.1.1 The Government will furnish secure parking spots for up to twelve buses, electrical plug ins for up to twelve buses and one set of area maps.

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.1.1 The Contractor must manage the quality of Contractor services tendered under this contract.

https://www.osi.af.mil/eagleeyes/ http://www.dot.nd.gov/ https://www.dot.nd.gov/sites/www/files/documents/Motor%20Vehicle%20Services/registration-manual.pdf https://www.dot.nd.gov/sites/www/files/documents/Motor%20Vehicle%20Services/registration-manual.pdf https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm

6.1.2 The Contractor must only tender for acceptance those items that conform to the requirements shown in this performance work statement.

6.1.3 For recurring services shown in this performance work statement, the Government defines “tendered for acceptance” to identify:

6.1.3.1 The scheduled time of completion for any recuring services plus sufficient time for the Contractor to complete internal quality assurance and corrective actions, or

6.1.3.2 Any time the Contractor has marked the services as complete through internal processes, i.e., inspection checklist or certificate of completion.

6.1.4 Continuously occurring services must always be within the standards.

6.1.5 The Contractor must develop and maintain a quality control program, ensuring the services follow this requirement and commonly accepted commercial practices.

6.1.6 The Contractor must develop and submit a Quality Control Plan for all services provided under this performance work statement.

6.1.6.1 The Quality Control Plan must remain in effect during the term of the contract, including any exercised option periods.

6.1.6.2 The Contractor must supply the Quality Control Plan to the Government for review within thirty days after the contract award. The Contractor must supply an updated plan within fifteen days after making any changes to the Quality Control Plan. The Government must review the Contractor plan prior to the Contractor implementing any changes.

6.1.6.3 The Contractor’s Quality Control Plan must specifically address Contractor strategy to supply quality workmanship and continual process improvement for preventing and correcting deficiencies as needed. The Government may request Contractor quality control records at any time. If requested, the Contractor must supply these records to the Government within three working days.

6.1.7 NOTE: The intent of this deliverable is to provide the Government with an understanding of the Contractor’s plan.

6.1.8 NOTE: The Government will not approve or disapprove of this plan; however, the Government may supply feedback and request further clarification.

6.2 Government Quality:

6.2.1 The Government will rely on the Contractor’s quality assurance system as a substitute for

Government inspection and testing unless customary market practices include in-process inspections.

6.2.2 Upon the tendering for acceptance, as found under “Contractor Quality”, or at any time for continuously occurring services, the Government may inspect and evaluate Contractor performance to ensure services meet the requirements in this performance work statement.

6.2.2.1 The Government reserves the right to inspect or test any supplies or services that the Contractor has tendered for acceptance. The Government may ensure conformance with the requirements, check required reports, investigate customer complaints, confer with facility managers, and review the task or its results to decide whether performance meets all standards. Results of the surveillance then become the official Air Force record of Contractor performance.

6.2.2.2 If the Contractor does not meet a performance threshold, the Government will notify the Contractor. The Contractor must take the proper action to bring the performance back into standard.

6.2.3 The Government may request a contract performance meeting if the Contractor does not meet any two requirements in a single month, if the Contractor does not meet the same requirement two or more months in a row, or if the Government notices quality concerns or trends that may affect overall contract performance.

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills:

7.1.1 The Contractor must report any spills at once by calling the Fire Department at (701)

723-2461 from a mobile or standard phone or 911 from a standard phone. If the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor must report the type of material and quantity spilled. The Contractor is liable for the spill or release of such substances and must clean up all spills of less than twenty-five gallons. The Contractor is liable for the cleanup and cost of any spill greater than twenty-five gallons that occurs through Contractor negligence.

7.2 Laser Safety

7.2.1 The Contractor must inform the CO at least 30 days in advance of performing operations using military specific lasers, or Class 3B or 4 FDA-Compliant Laser systems that impact AF property or personnel. The CO will notify the Installation Laser Safety Officer for approval.

7.3 Hazardous Materials:

7.3.1 The Contractor must have Safety Data Sheets on all the Contractor’s hazardous materials.

The Contractor must supply a list of all hazardous materials to the CO, CA, and the COR at least 30 days prior to bringing the hazardous material on base. The Government will distribute the list to all proper agencies for approval. The list must have the following information: the name, an estimated quantity, and the expected storage location of each hazardous material. The list must also include a copy of the Safety Data Sheet for each hazardous material. The Contractor must not bring any hazardous materials on base without written approval.

7.4 Compliance with Environmental Laws and Regulations:

7.4.1 The Contractor must know and comply with all applicable federal, state, and local laws, regulations, Department of the Air Force Instructions and Manuals, and other requirements regarding environmental protection to include; AFI 32-7001, Environmental Management (23 August 2019), AFMAN 32-7042, Environmental Compliance and Pollution Prevention (4 February 2020), 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and the Base Hazardous Waste Management Plan (October 2017). If a change to an environmental law or regulation occurs during the term of the contract, the Contractor must follow the laws and regulations as changed. The Contractor must notify the CO of any impact resulting from the change in the laws and regulations. The Contractor must follow the Base Hazardous Waste Management Plan (October 2017) when turning in wastes generated from spill cleanup.

8 PUBLICATIONS AND FORMS

8.1 Applicable Forms and publications

8.1.1 Publications and forms applicable to this Performance Work Statement are listed below.

The publication and forms are mandatory for use on this contract. The Contractor must obtain, maintain, and adhere to all publications listed below and ensure all publications are current. Web links are provided for information only. It is the Contractor’s responsibility to ensure they have the latest version of these publications

8.1.2 Publication

8.1.2.1 Title 49, volume 5 Code of Federal Regulations https://www.ecfr.gov/current/title-49

8.1.2.2 State of North Dakota School Bus Driver’s Guide

https://www.nd.gov/dpi/sites/www/files/documents/SAO/Transportation/DPISchoolBus DriverGuide2020.pdf

8.1.2.3 National Standards for Pupil Transportation https://nasdpts.org/NCST-NSTSP

8.1.2.4 North Dakota Century Code (Sections 15 & 39) https://ndlegis.gov/general-information/north-dakota-century-code/index.html

8.1.2.5 National Fire Protection Agency 10 (NFPA 10) https://www.nfpa.org/codes-and-standards/nfpa-10-standard-development/10

9 ADMINISTRATIVE RECORDS MANAGEMENT

9.1 Records, Files, and Documents:

https://www.ecfr.gov/current/title-49 https://www.nd.gov/dpi/sites/www/files/documents/SAO/Transportation/DPISchoolBusDriverGuide2020.pdf https://www.nd.gov/dpi/sites/www/files/documents/SAO/Transportation/DPISchoolBusDriverGuide2020.pdf https://nasdpts.org/NCST-NSTSP https://ndlegis.gov/general-information/north-dakota-century-code/index.html https://ndlegis.gov/general-information/north-dakota-century-code/index.html https://www.nfpa.org/codes-and-standards/nfpa-10-standard-development/10 https://www.nfpa.org/codes-and-standards/nfpa-10-standard-development/10

9.1.1 All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, which can be provided by the Base Records Manager or CO upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Installation Records Management Office (5 BW/IPR), 701-723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

9.1.2 Department of the Air Force Instructions and Manuals are available on the Air Force E- Publishing website at https://www.e-publishing.af.mil/Product-Index/. If a required Air Force Instruction or Manual is not available on E-Publications, the Contractor may submit a request to the CO or COR for that publication.

https://www.e-publishing.af.mil/Product-Index/

10 APPENDICES

Appendix 1: School Schedule

School Start (a.m.)

Release (p.m.)

Arrival Times Early/Latest

(a.m.)

Arrival Times Latest (p.m.)

Memorial Middle School 7:40 2:45 7:30/7:35 2:45 North Plains Elementary 8:30 3:05 8:20/8:25 3:05

Dakota Elementary 9:15 3:50 9:05/9:10 3:50

School start times may change, but the interval between each school’s start times will not be decreased to ensure transportation will not be affected for the buses used to transport students to more than one school. The required areas of pick-up and drop-off will extend to Minot AFB Housing, Temporary Lodging Facilities, the School Age Program Annex at Bldg. 168, and the Minot AFB Youth Center located at Bldg. 286.

Appendix 2 School Schedule (Winter Weather Delayed)

School Start (a.m.)

Release (p.m.)

Arrival Times Early/Latest (a.m.)

Arrival Times Latest (p.m.)

Memorial Middle School 10:00 2:45 7:30/7:35 2:45 North Plains Elementary 10:30 3:05 8:20/8:25 3:05

Dakota Elementary 11:00 3:50 9:05/9:10 3:50

School start times may change, but the interval between each school’s start times will not be decreased to ensure transportation will not be affected for the buses used to transport students to more than one school. The required areas of pick-up and drop-off will extend to Minot AFB Housing, Temporary Lodging Facilities, the School Age Program Annex at Bldg. 168, and the Minot AFB Youth Center located at Bldg. 286.

Appendix 3: Bus Stop Guide

Appendix 4: Annual Vehicle Inspection Report

1.2.4 Web links provided within this performance work statement are for informational purposes and should not be considered as contractual guidance.