Attachment 1- BUS Minot AFB Combo May 2025.pdf

Department of the Air Force

5th Contracting Squadron - Minot AFB, ND

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Alternate POC:

Contracting Officer:

Bus Services Minot, AFB

FA4528-25-Q-TA02

Wednesday, 21 May 2025

Monday, 18 June 2025 no later than 4:00 P.M CDT

Theodore Arneson/ theodore.arneson@us.af.mil / (701) 723-3949

Scott Stauffer/ scott.stauffer@us.af.mil / (701) 723-7499

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular

Defense Federal Acquisition Regulation Public Notice

Air Force Federal Acquisition Circular

01/17/2025

01/17/2025

10/16/2024

4. This acquisition is set-aside for 100% Total Small Business Competition

The North American Industry Size Classification System (NAICS) code associated with this requirement is 485410

The Small Business Size Standard associated with this NAICS is $30 Million

Requirement Information

Description:

Minot AFB is soliciting for school bus service, which will include the following: provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform bus service as defined in the Performance

Work Statement (PWS), and in accordance with National Standards for Pupil Transportation, the Federal Motor Carrier

Safety Administration, Title 49, volume 5 Code of Federal Regulations, Department of Public Instruction Office Services, North Dakota Century Code (Sections 15 & 39), the National Fire Protection Agency 10 (NFPA 10), and the State of

North Dakota School Bus Driver's Guide. These publications mentioned will be adhered to when rendering school bus service at Minot Air Force Base (AFB), ND. The current estimated number of students utilizing the bus service at Minot

AFB is 700 children in grades K through 8. This number is provided for informational purposes only. Actual numbers may vary. School bus service shall be provided between the hours of 0700 and 1630 Cst., Monday through Friday, beginning on or about 01 November and ending on or about 15 April. The Government has the option to end this service anytime between 31 March and 15 April. The service is for Memorial Middle School and North Plains and Dakota

Elementary Schools on Minot AFB.

Place of Delivery/Performance/ Acceptance/FOB Point:

Performance shall be F.O.B. Destination to:

Minot AFB, ND 58705 Period of Performance: 1 Nov 2025 - 31 Oct 2030

Line Item Description Quantity Unit of Measure

Must Provide Quote on Attachment 3 - Quote Sheet

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Combined Synopsis/Solicitation

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(l), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Simplified Acquisition Procedures will be used in accordance with (IA W) FAR Subpart 13.5 in awarding this contract. The

Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a

Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, as well as the Contracting Officer, no later than 4 June 2025 Questions submitted after this date may not be answered.

3. Quotes in response to this solicitation must be submitted via email to all the points of contact above, including the Contracting

Officer listed above, no later than the established deadline. Quotes must be valid through 31 October 2025.

4. All price quotations must be submitted on Attachment 3 - Quote Sheet and must be filled in entirely.

5. This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15.

Reference to offers, offerers, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals

(RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used 1A W FAR l.108(a).

6. Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Complete the below contractor identification information.

Company Name:

Address:

Discount Terms

Small Business: Yes/No

CAGE#:

Woman-Owned: Yes/No

Signature/Date:

Printed Name:

Point of Contact:

Telephone Number:

SAM Registered: Yes/No

DUNS#

Veteran-Owned: Yes/No

Evaluation Criteria

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Combined Synopsis/Solicitation

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301 ( c ), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-l(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-l(a)(2)(iii). The use of FAR 15.3 and DoD Source

Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The following factors shall be used to evaluate quotes: Price, Technical, and Past Performance. Solicitation

Requirements (Terms and Conditions)

Quoter's are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoter's must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov/SAM, prior to submitting a quote, IA W FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Quoter's are advised that their quotation may exceed the requirements of the PWS, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and award a contract based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors iflater determined by the contracting officer to be necessary.

Additionally, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Two copies of the quote are required: (1) original quote and (2) redacted and sanitized copy of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.) . Failure to submit redacted copy may result in disqualification.

Factor 1 - PRICE

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated in Attachment 3 - Quote sheet. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options shall not obligate the Government to exercise the option(s ). In accordance with FAR 52.217-8, the

Government may require continued performance of services within the limits and rates specified in the contract. The rates shall be determined to be the unit price of each applicable CLIN, as stated in Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance. Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.

Factor 2 - TECHNICAL Quote must be rated as acceptable to be eligible for award. To be deemed acceptable, the following criteria must be met:

Sub-factor 1: Quality Control Plan

DESCRIPTION: The quoter shall submit a Quality Control Plan (QCP) that addresses all requirements of the

GI

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Combined Synopsis/Solicitation

[Rl 52.222-17, Nondisplacement of Qualified Workers

[Rl 52.222-19, Child Labor--Cooperation with Authorities and Remedies

[Rl 52.222-35, Equal Opportunity for Veterans

[Rl 52.222-36, Equal Opportunity for Workers with Disabilities

[Rl 52.222-37, Employment Reports on Veterans

[Rl 52.222-40, Notification of Employee Rights

[Rl 52.222-41. Service Contract Labor Standards

[Rl 52.222-42, Statement of Equivalent Rates for Federal Hires

[Rl 52.222-43, Fair Labor Standards Act and Service Contract Act

[Rl 52.222-50, Combating Trafficking Persons

[Rl 52.222-54, Employment Eligibility Verification

[Rl 52.222-55, Combating Trafficking in Persons

[Rl 52.222-60, Paycheck Transparency

[Rl 52.222-41, Service Contract Act of 1965

[Rl 52.222-42, Statement of Equivalent Rates for Federal Hires

[Rl 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts)

[Rl 52.222-55, Establishing a Minimum Wage for Contractors (Deviation)

[Rl 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

[Rl 52.225-13, Restrictions on Certain Foreign Purchases

[Rl 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7, System for A ward Management

52.204-9, Personal Identity Verification of Contract Personnel (frequent base access)

52.204-16, Commercial and Government Entity Code Reporting

52.204-17, Ownership or Control of Offerer

52.204-18, Commercial and Government Entity Code Maintenance

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other

Covered Entities

52.203-6 with Alternate I, Restrictions on Subcontractor Sales to the Government

52.204-27, Prohibition on a ByteDance Covered Application

52.219-6, Notice of Total Small Business Set-Aside

52.219-14, Limitations on Subcontracting

52.219-16, Liquidated Damages - Subcontracting Plan

52.219-28, Post-Award Small Business Program Representation

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.217-5, Evaluation of Options 52.217-8, Option to Extend Service

52.217-8, Option to Extend Services

52.217-9, Option to Extend the Tenn of the Contract

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Combined Synopsis/Solicitation

5352.242-9000, Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation)

Attachment 1 - Combo FA452825QTA01

Attachment 2 - PWS

Attachment 3 - Quote Sheet

Attachment 4 - Financial Questionnaire Sheet

Attachment 5 - Past Performance Questionnaire

Attachment 6 - SCA WD

Attachment 7 - QASP

Attachments

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