Attachment 2 - 12443924Q0032 SOW.docx

RFQ # 12443924Q0032

STATEMENT OF WORK

Pumping of SST Vaults and Septic Holding Tanks & Rental of Portable Toilet

This contract references multiple human waste disposal sites at Crabtree Falls / Crabtree Meadows (Nelson County, VA) and Sherando Lake Recreation Area (Augusta County, VA). The attached Schedule of Items and Site Maps provide the most specific information about size, quantity and location of all SST vault tanks and Septic system effluent waste tanks.

Request to service specific tanks/vaults will be on a ‘Call When Needed’ basis. Note that there is a variety of size and frequency of visitor use of each toilet facility. Some tanks/vaults will require servicing more than once per year, while other tanks/vaults will not require servicing every year. In general, the SST vaults are reliably pumped 1-2 times per year. In contrast, the Septic holding tanks may go more than a year between servicing. The listed gallon capacity is the maximum the tanks will hold and typical pumping results in 75% of capacity actually being pumped.

The busiest period of use throughout the year tends to be May through October.

This contract also includes the rental and servicing of a portable toilet for the Sherando Lake Entrance Station. One standard portable toilet will be supplied April 1st – October 31st annually. It shall be serviced weekly. Service shall be billed monthly as indicated on the attached Schedule of Items.

General Area Locations:

Crabtree Falls toilets are located at the top of the parking lot on State Highway 56, Montebello, Virginia approximately 12 miles from State Highway 11.

Crabtree Meadows toilet is located at the trailhead parking along State Route 826 approximately 4 miles from State Highway 56. Note that this VA DOT maintained road is not paved but graded gravel.

Sherando Lake Recreation Area entrance is located at 96 State Route 664, Lyndhurst, VA roughly 8 miles from Stuarts Draft, VA. The distance from the main road to the furthest toilet to service is approximately 2 miles.

Location Specific Detail: TYPE / # Vault(s)

Sherando Lake - Septic solid waste holding tanks / 24

Partial Tank Pricing:

Due to proximity of multiple tanks/vaults, it may be logistically prudent to pump a ‘partial tank’ in addition to pumping a nearby ‘full tank’. A service call will be requested when a full tank needs service. The additional partial tank will be pumped at the ‘per gallon’ price OR at the ‘max price’, whichever is less. This strategy will only be employed when at least one nearby tank/vault is to be pumped at the full max price.

Description / Specification / Statement Of Work

Scope of Contract:

The contractor is responsible for providing all necessary labor, materials, equipment, supplies, water, chemicals, incidentals, transportation, records, and supervision necessary to complete the work to pump and legally haul and dispose of domestic sewage and debris at an approved wastewater treatment facility in accordance with this scope and all ordinances, codes, standards, and regulations of the local, state, and federal authorities having jurisdiction.

SST Vaults - Pumping of sewage, cleaning vault, flushing and repumping vault, recharging vault, dispose of all debris removed from the toilet and final cleanup.

Selected SST vaults at Sherando Lake will be closed seasonally. Crabtree SST vaults remain open year-round.

1. Pumping – the Contractor shall open the manhole cover and pump the waste down to within 4-5 inches of the bottom, at the deep end.

2. Cleaning – Remove all debris from the vault and place in a leak proof container so that no contamination to the surrounding ground will result. Disposal of all trash and debris is the responsibility of the contractor. Waste may not be left at Forest Service managed trash cans or disposed on Forest Service property.

3. Flushing – After pumping and cleaning, spray the vault walls and wash the remaining waste down the sloped bottom with clean water. Pump out the remaining waste and the water (that was just added) to within 4-5 inches of the vault bottom, at the deep end.

4. Recharging – Recharge the vault with clean fresh water so that there is 10 inches of water covering the tank bottom under the toilet riser. Add 1 quart of liquid bleach to vault (not diluted) or preapproved alternate to the vault.

5. Final Cleanup – Clean thoroughly around the manhole cover gasket (when present) and replace the cover. Where gasket manhole cover is present, it must fit with an airtight seal. Where manhole cover is a metal lid; clean area, close lid and secure. Remove any spilled waste. Thoroughly clean and disinfect all contaminated areas resulting from the pumping process.

6. Before leaving the site, Contractor will complete final cleanup AND ensure vault access lid is closed properly - sealed or locked.

Septic System Waste Holding Tanks –Tanks will be pumped empty. Add water sufficient to loosen any solids remaining in tank. Pump tank empty again. No need to recharge water level prior to closing tank, as with SST vaults. Before leaving the site, Contractor will ensure tank lid fits securely and clean up any spillage from service. As it relates to this contract, these holding tanks are found ONLY at Sherando Lake Recreation Area.

Port-a-John for Sherando Lake Entrance Gate – Once unit is delivered service weekly. Empty tank of chemical solution and waste. Rinse and refill tank with fresh chemical solution. Clean and sterilize walls, floors and seat. Restock toilet paper in tp holder. Tend to any maintenance needs (uncommon) such as door hinges not working correctly.

Dates of Servicing:

The number of days and exact dates on which services will be required cannot be predetermined. The general location of the toilets that may require pumping under this contract are listed above. See attached contract maps for specific tank/vault numbering. Unique Numbers of tanks/vaults is intended to provide clarity when service is being requested.

Scheduling Work:

The Contracting Officer’s Representative (COR) will notify the Contractor of the required servicing. This initial notification may be by phone or email. The Contractor must acknowledge the request within 24 work hours by phone or email. The Contractor must complete the required servicing within seven workdays after initial notification. Generally, servicing is between the hours of 8 am and 5 pm. In the unusual event of an emergency pumping need, the Contractor will respond to the COR request within twenty-four (24) hours and schedule servicing as soon as possible.

Definitions:

1. Sewage: liquid, semi-liquid and solid human waste matter.

2. Debris: all other refuse found in vault toilets which may include (but not be limited to) items such as: cans, bottles, rocks, sticks, clothing, plastic bags, whole rolls of toilet paper, diapers, and other miscellaneous trash.

Contractor’s Representative:

Prior to the start of work, the Contractor shall designate, in writing, a person to act for him/her during his/her absence from any work site and shall specify the scope of their authority.

Technical Specifications Equipment and Supplies:

The Contractor shall furnish toilet pumping equipment that is capable of clearing clogged lines, tools, approved disinfectant and any other supplies and equipment necessary to perform work in accordance with these specifications. The approved disinfectant for exterior surface cleaning will be Liquid Bleach (or approved alternative) mixed as: 1 part Bleach to 10 parts Water. Any alternative product shall be approved by the COR prior to usage. The only alternatives to bleach which will be evaluated will be ‘Bio-preferred’, industrial standard products.

Offsite Disposal of Sewage and Debris:

The Contractor shall be responsible for: making disposal arrangements, including all effluent, debris, and trash; and payments of all fees.

The Contractor shall be responsible for preventing spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste material shall be in accordance with all applicable health regulations. Disposal shall conform to all Federal, State and local laws and ordinances.