Attachment 2 - 0200000 C Management and Administration.docx

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Geese Deterrent Service Contract (Naval Station Newport, Rhode Island)
Solicitation number
N4008524B2501
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This document outlines the requirements for a federal service contract to provide geese deterrent services at Naval Station Newport in Rhode Island. The contractor shall provide all labor, supervision, equipment, materials, supplies, and tools necessary to implement and maintain an integrated geese management and control program. Key responsibilities include conducting daily patrols and monitoring, applying non-lethal harassment techniques, and capturing and removing nuisance geese from the station. The contract term is for one base year with four optional one-year renewal periods. The solicitation was issued by the Naval Facilities Engineering Command on behalf of the Department of the Navy, with proposals due by a specified date. Recurring and non-recurring work requirements are delineated, along with details on safety compliance, reporting, personnel qualifications, and environmental protection measures.

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Amendment 0002 I N4008524B2501 I Geese Deterrent Service Contract Solicitation.pdf PDF
Amendment 0001 I N4008524B2501 I Geese Deterrent Service Contract Solicitation.pdf PDF
Attachment 10 - PIEE Solicitation Vendor Access Instructions.pdf PDF
Attachment 5 - 1502000 C Geese Deterrent.doc DOC document
N4008524B2501 Geese Deterrent Services Solicitation.pdf PDF
Attachment 7 - 1502000 FAP Facility Investment ver 2.5.doc DOC document
Attachment 8 - 1502000 J Facility Investment.doc DOC document
Attachment 4 - 0200000 J Management and Administration.docx DOCX document
Attachment 1 - 0100000 C General Information.docx DOCX document
Attachment 3 - 0200000 F Management and Administration.docx DOCX document
Attachment 6 - 1502000 F Facility Investment ver 2.4.doc DOC document
Attachment 9 - Exhibit Line Item Number ELINS Bid Schedule.xlsx XLSX spreadsheet
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Section C – 0200000 Management and Administration 0200000 – Management and Administration

Spec Item
Title
2
Management and Administration
2.1
Definitions and Acronyms
2.2
General Information
2.2.1
Government Regular Working Hours
2.2.1.1
Observed Federal Holidays
2.2.1.2
Restriction to Contractor Working Hours
2.2.2
Wage Determinations
2.2.3
Requirements Hierarchy
2.3
General Administrative Requirements
2.3.1
Required Conferences and Meetings
2.3.2
N/A
2.3.3
Partnering
2.3.3.1
Informal Partnering
2.3.3.2
Contract Partnering Administration
2.3.3.3
Contract Partnering Session Attendees
2.3.4
Permits and Licenses
2.3.5
Insurance
2.3.5.1
Certificate of Insurance
2.3.5.2
Minimum Insurance Amounts
2.3.6
N/A
2.3.7
Directives, Instructions, and References
2.3.8
Invoicing Procedures
2.3.9
Forms
2.4
N/A
2.4.1
N/A
2.4.2
N/A
2.4.3
N/A
2.4.4
N/A
2.5
N/A
2.6
Management
2.6.1
N/A
2.6.2
N/A
2.6.3
Work Reception
2.6.4
Work Control
2.6.5
Work Schedule
2.6.6
Deliverables
2.6.7
N/A
2.6.8
NAVFAC Maximo
2.6.8.1
N/A
2.6.8.2
N/A
2.6.8.3
N/A
2.6.8.4
N/A
2.6.9
Quality Management System (QMS)
2.6.9.1
Quality Management (QM) Plan
2.6.9.2
Quality Inspection and Surveillance
2.6.9.3
Quality Inspection and Surveillance Report
2.6.10
Property Management Plan
2.6.11
N/A
2.7
Personnel Requirements
2.7.1
Key Personnel
2.7.1.1
Project Manager (PM)
2.7.1.2
Quality Manager
2.7.1.2.1
Quality Control Personnel
2.7.1.3
Site Safety and Health Officer (SSHO)
2.7.1.4
N/A
2.7.2
Employee Requirements
2.7.2.1
Employee Certification and Training
2.7.2.2
Employee Appearance
2.7.2.3
Employee Conduct
2.7.2.4
Identification as Contractor Employee
2.7.2.5
Removal of Employees
2.7.2.6
Proof of Legal Residency
2.7.3
Service Contract Reporting (SCR)
2.8
N/A
2.8.1
Employee Listing
2.8.2
Vehicles
2.8.3
Passes and Badges
2.8.4
Access to Installation
2.8.4.1
DBIDS Program
2.8.4.2
DBIDS Credentials
2.8.5
N/A
2.8.6
N/A
2.8.6.1
N/A
2.8.7
Security Clearances
2.8.8
N/A
2.8.9
N/A
2.8.10
N/A)
2.8.11
Employee Status
2.9
Contractor Safety Program
2.9.1
Contractor Safety Requirements
2.9.1.1
N/A
2.9.1.2
OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate
2.9.2
Accident Prevention Plan (APP)
2.9.3
Activity Hazard Analysis (AHA)
2.9.4
Safety and Occupational Health (SOH) Risks and Compliance Plans
2.9.4.1
N/A
2.9.4.2
N/A
2.9.4.3
N/A
2.9.4.4
N/A
2.9.4.5
N/A
2.9.4.6
N/A
2.9.4.7
N/A
2.9.5
N/A
2.9.5.1
N/A
2.9.5.2
N/A
2.9.5.3
N/A
2.9.6
Accident and Damage Reporting
2.9.6.1
Accident Reporting and Notification Criteria
2.9.7
N/A
2.9.8
Monthly On-Site Labor Report
2.9.9
OSHA Citations and Violations
2.9.10
Safety Inspections and Monitoring
2.9.11
Safety Certification
2.9.12
Safety Apparel on Jobsites
2.9.13
Emergency Medical Treatment
2.9.14
N/A
2.10
N/A
2.10.1
N/A
2.10.1.1
N/A
2.10.1.2
N/A
2.10.2
Environmental Protection
2.10.2.1
N/A
2.10.2.2
N/A
2.10.2.3
N/A
2.10.2.4
N/A
2.10.2.5
N/A
2.10.2.6
N/A
2.10.2.7
N/A
2.10.2.8
N/A
2.10.2.9
Protection of Endangered and Threatened Species (Flora and Fauna)
2.10.2.10
N/A
2.10.2.11
N/A
2.10.2.12
N/A
2.10.2.13
N/A
2.10.3
N/A
2.10.3.1
N/A
2.10.3.2
N/A
2.10.3.3
N/A
2.11
Disaster Preparedness
2.12
N/A
2.13
N/A
2.14
Recurring Work Procedures
2.14.1
Recurring Work Preparation of Proposals
2.14.2
Notification to the Government for Work Above the Recurring Work Limitations
2.14.3
Recurring Work Exhibit Line Item Numbers (ELINs)
2.15
Non-Recurring Work
2.15.1
Unit Priced Task (UPT) Work (Non-Negotiated)
2.15.1.1
Acceptance and Performance
2.15.1.2
Invoicing and Receiving Payment
2.15.2
Unit Priced Labor (UPL)Work (Negotiated)
2.15.2.1
Non-recurring Work Preparation of Proposals
2.15.2.1.1
Labor Requirements
2.15.2.1.2
Direct Material and Construction Equipment Requirements
2.15.2.2
Issuance of Final Task Order
2.15.3
Non-Recurring Work ELINS

0200000 - Management and Administration

Spec Item
Title
Description
2
Management and Administration
2.1
Definitions and Acronyms
Definitions and Acronyms listed in J-0200000-XX.
2.2
General Information
2.2.1
Government Regular Working Hours
The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.
2.2.1.1
Observed Federal Holidays
The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.
2.2.1.2
Restriction to Contractor Working Hours
If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.
2.2.2
Wage Determinations
Wage Determinations are included in J-0200000-XX.
2.2.3
Requirements Hierarchy
Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3
General Administrative Requirements
2.3.1
Required Conferences and Meetings
The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. Historically, there have been approximately four meetings per week.
2.3.2
Training for Maintenance and Operation of New and Replacement Systems and Equipment

N/A

2.3.3
Partnering
The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1
Informal Partnering
The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2
Contract Partnering Administration
Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3
Informal Partnering.
The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4
Permits and Licenses
The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.
2.3.5
Insurance
The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.
2.3.5.1
Certificate of Insurance
The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.
2.3.5.2
Minimum Insurance Amounts
The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6
Protection of Government Property
During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.
2.3.7
Directives, Instructions, and References
Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-XX. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.
2.3.8
Invoicing Procedures
Refer to Section G for invoicing instructions. Refer to Invoice Form in J-0200000-XX for sample.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9
Forms
Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-XX.
2.4
Government-Furnished Items

N/A

2.4.1
Government-Furnished Property (GFP)

N/A

2.4.2
Government-Furnished Facilities
N/A
2.4.3
Government-Furnished Vehicles and Equipment
N/A
2.4.4
Government-Furnished Utilities
N/A
2.5
Contractor-Furnished Items
N/A
2.6
Management
The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.
2.6.1
Safeguarding Information
N/A
2.6.2
Dissemination of Information
N/A
2.6.3
Work Reception
The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.
2.6.4
Work Control
The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within., two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. >

The Contractor shall provide work schedules for both Recurring and Non-Recurring Work per Section F. At a minimum, work schedules shall include:

· Description of service(s) to be accomplished

· Location

· Date service(s) are scheduled to be accomplished

2.6.5
Work Schedule
In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

· The date and time the work was initially coordinated.

· The name and phone number of the Government person with whom the work was initially coordinated.

· The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

· The alternative date and time, the Government person requested the work be accomplished.

2.6.6
Deliverables
Except where otherwise stated, deliverable requirements are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.7
Service Interruptions
N/A
2.6.8
NAVFAC Maximo
Work order, asset, specification, and condition assessment data created by the Contractor is recorded in NAVFAC Maximo for all work performed in 1501000 Facility Management, 1502000 Facility Investment, Annex 16 Utilities sub-annexes and Annex 1700000 BSVE. This spec item should be included in all FSC/BOS contracts above the SAP threshold at Navy PWDs per BMS B-24.8 Facility Support Contractor Data in NAVFAC MAXIMO. Consult with your local PWD FMD, UEM Director and BSVE Director or FEC FM&S PLC, UEM PLC, and BSVE PLC for further guidance.

The information and format for data submission provided in Section J supports long-term asset management and facilitates transfer to NAVFAC Maximo. These requirements and data format are managed by the FM&S Product Line at the NAVFAC HQ level.

NAVFAC Maximo is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

Informational Note:

Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented. NAVFAC Maximo does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.8.1
NAVFAC Maximo Data
N/A
2.6.8.2
NAVFAC Maximo Method of Data Entry

The Contractor shall provide data for NAVFAC Maximo using the methods detailed below:

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to NAVFAC Maximo. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC Maximo Data Reporting process described in J-0200000-XX per Section F.

OR

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of work order, asset, specification, and condition assessment data to NAVFAC Maximo.

The Contractor shall submit work order and condition assessment data in a pipe delimited flat-file following the NAVFAC Maximo Data Reporting process described in J-0200000-XX per Section F. Any failures in processing of the pipe delimited flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the pipe delimited flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F.

The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC Maximo Data Reporting process described in J-0200000-XX per Section F.

2.6.8.3
NAVFAC Maximo Access
N/A
2.6.8.4
NAVFAC Maximo Training
N/A
2.6.9
Quality Management System (QMS)
The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

· Accurate documentation of work processes, procedures, and output measures.

· A systematic procedure for assessing compliance with performance objectives and standards.

· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

· Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1
Quality Management (QM) Plan
The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

· Policy and objectives of Quality Management System (QMS)

· Quality organization

· List of personnel

· Responsibilities & lines of authority

· Training and qualifications

· Approach to assuring quality of services provided and conformance with performance objectives and standards

· Methods and procedures for effective planning, operation and control of processes and performance of work

· Procedures for inspection and surveillance of services to include all contractual requirements.

· Scheduling and performance of inspection and surveillance

· Measurement, data collection and analysis

· Corrective action, preventive action, and continuous improvement

· Oversight of subcontracted work

· Documentation and records management

· Communication with government (customers)

2.6.9.2
Quality Inspection and Surveillance
The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the COR after completion/termination of the contract per Section F.
2.6.9.3
Quality Inspection and Surveillance Report
The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F to the PAR. The Contractor Quality Inspection and Surveillance Report shall include a narrative of events, a tabulated summary and results of the quality inspection and surveillance events performed, inspection-driven corrective actions taken and the results attained, and management process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.
2.6.10
Property Management Plan
N/A
2.6.11
System and Equipment Replacement
N/A
2.7
Personnel Requirements

The Contractor shall comply with the personnel requirements stated below:

2.7.1
Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO or COR necessary to validate their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

The Contractor shall provide complete resumes for proposed substitutes and any additional information requested by the KO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The KO will notify the Contractor within 15 calendar days after receipt of all required information of the consent on substitutions. No change in fixed unit prices may occur as a result of key personnel substitutions.

2.7.1.1
Project Manager (PM)

The Contractor shall provide a PM and designated alternate, as applicable, who shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity.

2.7.1.2
Quality Manager
The Quality Manager or designated alternate shall report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager or designated alternate shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager or designated alternate shall have satisfactory experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager or designated alternate may be the same person as the SSHO.

2.7.1.2.1
Quality Control Personnel
The Contractor shall provide Quality Control personnel whose primary duty and responsibility is to enforce the Contractor’s Quality Management System on this contract. The Quality Control personnel shall be on-site at all times when the Contractor is performing work during the Government's regular working hours. The Quality Control personnel shall report directly to the Quality Manager and shall not report directly to the Project Manager.

Quality Control personnel shall have fulfilled the following pre-requisite training and experiences before being hired as Quality Control under this contract:

Quality Control personnel shall meet or exceed the qualifications, technical knowledge and experience requirements specified for the personnel performing the work, which they will be inspecting, and have at least three years of experience in enforcing QMS programs on contracts of similar size, scope and complexity.

2.7.1.3
Site Safety and Health Officer (SSHO)
The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

For contracts $200,000/year or less or contracts of minimal safety risk. The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO may be the same person as the project manager but shall have fulfilled the pre-requisite qualification and experience.

2.7.1.4
Environmental/ Energy Manager
N/A
2.7.2
Employee Requirements
The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.
2.7.2.1
Employee Certification and Training
The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract, including all option periods and shall provide a “qualified wildlife management and control person” The Records shall be made available for Government review within 4 hours of request.
2.7.2.2
Employee Appearance
The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.
2.7.2.3
Employee Conduct
Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.
2.7.2.4
Identification as Contractor Employee
Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in both verbal communication and electronic or written correspondence.
2.7.2.5
Removal of Employees
The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.
2.7.2.6
Proof of Legal Residency
No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is submitted per Section F.
2.7.3
Service Contract Reporting (SCR)

The Contractor shall report total dollar amount invoiced and all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

Per Section F, reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov.

2.8
Security Requirements
The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

The Contractor shall ensure that Contractor personnel do not present a risk to security. By entering the installation, Contractor personnel are subject to installation, state, local and federal regulations and laws, including but not limited to debarment and criminal prosecution.

2.8.1
Employee Listing
The Contractor shall maintain a current Employee List and submit per Section F. The list shall include, employee’s name, supervisor, company, and level of security clearance.
2.8.2
Vehicles
The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.
2.8.3
Passes and Badges
All Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain Common Access Cards (CAC) in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be confiscated by the Contractor immediately and returned within 10 calendar days.
2.8.4
Access to Installation
All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

2.8.4.1
DBIDS Program
DBIDS is an enterprise identity management and perimeter installation access control solution, in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year, the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

2.8.4.2
DBIDS Credentials
Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

2.8.5
Access to Buildings
N/A
2.8.6
Access Arrangements
N/A
2.8.6.1
Escort Arrangement for Secured Areas

N/A

2.8.7
Security Clearances
The Contractor shall obtain all required corporate and personnel Security Clearances, prior to commencement of work, at no additional cost to the Government. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.
2.8.8
Access to Controlled Unclassified Information

N/A

2.8.9
Access to Government Information Technology (IT), Operation Technology (OT), and Facility Related Control Systems (FRCS)

N/A

2.8.10
Access to Navy Marine Corps Intranet (NMCI)

N/A

2.8.11
Employee Status
The Contractor shall notify the KO of any changes to any employee’s status to include, but not limited to, termination, convictions/arrests, adverse actions taken on the job for any reason or any other documented misbehavior that may affect, or have the potential to affect, security standing in terms of access to federal facilities or IT systems.
2.9
Contractor Safety Program
For Commercial Item Acquisition (CIA) tailor Contractor’s safety program requirements based on market survey research results. The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, UFC 3-560-01 Operation and Maintenance Electrical Safety, and Public Law 91-596, Occupational Safety and Health Act.

Any reference to “USACE" facilities, property, or equipment specified in EM 385-1-1 should be interpreted as Government facilities, property, and equipment.

2.9.1
Contractor Safety Requirements
Neither Contractor nor any subcontractor may enter into contract with any subcontractor that fails to meet the below requirements. The term subcontractor in this and the following paragraphs means any entity holding a contract with the Contractor or with a subcontractor at any tier.
2.9.1.1
Experience Modification Rate (EMR)
Subcontractors on this contract, must have an effective EMR less than or equal to 1.10, as computed by the National Council on Compensation Insurance (NCCI), or if not available, as computed by the state agency's rating bureau, in the state where the subcontractor is registered, when entering into a subcontract agreement with the Prime Contractor or a subcontractor at any tier.

The Prime Contractor may submit a written request for additional consideration to the Contracting Officer where the specified acceptable EMR range cannot be achieved. Relaxation of the EMR range will only be considered for approval on a case-by-case basis for special conditions and must not be anticipated as tacit approval. Contractor's Site Safety and Health Officer (SSHO) must collect and maintain the certified EMR ratings for all subcontractors on the project and make them available to the Government at the Government's request.

2.9.1.2
OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate
Subcontractors on this contract must have a DART rate, calculated from the most recent, complete calendar year, less than or equal to 3.4 when entering into a subcontract agreement with the Prime Contractor or a subcontractor at any tier.

The Prime Contractor may submit a written request for additional consideration to the Contracting Officer where the specified acceptable OSHA Dart rate range cannot be achieved for a particular subcontractor. Relaxation of the OSHA DART rate range will only be considered for approval on a case-by-case basis for special conditions and must not be anticipated as tacit approval. Contractor's Site Safety and Health Officer (SSHO) must collect and maintain self-certified OSHA DART rates for all subcontractors on the project and make them available to the Government at the Government's request.

2.9.2
Accident Prevention Plan (APP)
The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

For low risk or limited scope contracts, e.g., single function custodial, grounds maintenance and landscaping, integrated solid waste management, pavement clearance, pest control – “The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 3.k. of Appendix A of EM 385-1-1.”

The Contractor shall submit an APP for acceptance per Section F. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below.

The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs and compliance plans have been accepted.

Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

2.9.3
Activity Hazard Analysis (AHA)
The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., non-recurring work task orders) work occurrences shall be submitted at least two working days prior to start of work. Specifically:

· For contracts with non-recurring work ELINs, the Contractor shall submit an AHA on non-recurring work task orders, with the associated proposal, whenever the service environment or required task is different from the recurring work priced services.

The Contractor shall follow the Risk Management Process for the development of Activity Hazard Analysis (AHA) in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of EM 385-1-1.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.9.4
Safety and Occupational Health (SOH) Risks and Compliance Plans
Based on a risk assessment of recurring and non-recurring work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1.

These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract.

2.9.4.1
Alcohol and Drug Abuse Prevention Plan
The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Clause 252.223-7004 and include elements addressed in paragraph 01.C.02 of EM 385-1-1.
2.9.4.2
Chemical Hazard Communication Program

N/A

2.9.4.3
Confined Space Program
N/A
2.9.4.4
Critical Lift Plan
N/A
2.9.4.5
Fall Prevention and Protection Plan
N/A
2.9.4.6
Pathogen Exposure
N/A
2.9.4.7
Control of Hazardous Energy (lockout/tag-out)

N/A

2.9.5
Crane Operations
N/A
2.9.5.1
Crane Inspections

N/A

2.9.5.2
Rigging Gear
N/A
2.9.5.3
Crane Operators
N/A
2.9.6
Accident and Damage Reporting
The Contractor shall notify the Contracting Officer as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any Weight Handling Equipment (WHE) accident. Notification shall also be provided for any mishap occurring in any of the following high hazard areas: electrical (to include Arc Flash, electrical shock, etc.); uncontrolled release of hazardous energy (includes electrical and non-electrical); weight or load handling equipment (LHE) or rigging; fall-from-height (any level other than same surface); and underwater diving. These mishaps shall be investigated in depth to identify all causes and to recommend hazard control measures.

Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least $20,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS) per Section F. Required or special forms are provided within the Forms in J-0200000-XX.

For any weight handling equipment accident (including rigging gear accidents) the Contractor shall conduct an accident investigation to establish the root cause(s) of the accident and comply with additional requirements and procedures for accidents in accordance with NAVFAC P-307, Section 12. The Contractor shall submit a WHE Accident Report (Crane and Rigging Gear) per Section F. No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the Contracting Officer.

For a near miss, the Contractor shall complete the applicable documentation in NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS) per Section F.

For a near miss involving crane or rigging operations, the Contractor shall report verbally to the Contracting Officer as soon as management becomes aware but not later than 4 hours of such event and comply with additional requirements and procedures for near-misses in accordance with NAVFAC P-307, Section 12. A near miss occurs when an accident was avoided by mere chance or when intervention prevented an ongoing sequence of events that would have resulted in an accident (e.g. unplanned encroachment, improper crane set-up, improperly rigged load, etc.). The Contractor shall submit a Crane and Rigging Gear Near Miss Report per Section F.

2.9.6.1
Accident Reporting and Notification Criteria
The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

1) Death, regardless of the time between the injury and death, or the length of the illness;

2) Days away from work (any time lost after day of injury/illness onset);

3) Restricted work;

4) Transfer to another job;

5) Medical treatment beyond first aid;

6) Loss of consciousness; or

7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

High Visibility Accident. Any mishap which may generate publicity or high visibility.

Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

WHE Accident. A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

2.9.7
Fire Protection
N/A
2.9.8
Monthly On-Site Labor Report
The Contractor shall submit a Monthly On-Site Labor Report per Section F. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

Monthly On-Site Labor Report shall be provided unprotected and capable of being sorted to the ELIN/Sub-ELIN level.

2.9.9
OSHA Citations and Violations
The Contractor shall correct violations and citations promptly and submit a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report per Section F.
2.9.10
Safety Inspections and Monitoring
The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

· The site is safe and free of job-site hazards

· Proper PPE is being utilized and worn.

· Safe work practices and processes are being followed.

· Workers are familiar with the hazards covered in the respective AHA for that work activity.

· All equipment and tools are in good condition and being used safely.

The Government reserves the right to inspect and monitor Contractor operations for…

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