ATTACHMENT_1B.pdf
PDF 99 KB Posted
- Attached to
- Buccal Kits
- Solicitation number
- 0000037251
- Issued by
- California
About this file
This administrative requirements attachment specifies operational procedures for a buccal kits procurement by the State of California Department of General Services on behalf of the Department of Justice. The vendor must maintain a minimum inventory of 5,000 manual kits and 5,000 Live Scan kits at all times to ensure supply chain continuity. Orders will be submitted by the Department via email to a vendor-designated address, specifying shipping destination, contact person, kit type, and quantity; the vendor will not accept orders directly from client agencies. Kits will be shipped via FedEx using the Department's account directly to collecting agencies throughout California, including Sheriff's Offices, Police Departments, Parole offices, District Attorney Offices, and California Highway Patrol offices, as well as other agencies mandated to collect DNA samples.
Payment will be made monthly in arrears through invoices that detail the date shipped, quantity of cases, kit type, receiving agency, and manufactured quantities. Vendors may elect to request progress payments at a rate of 90 percent upon kit manufacturing with 10 percent retained until final delivery and satisfactory acceptance of products; vendors are responsible for withholding the retention amount prior to invoice submission. A faithful performance bond acceptable to the Department is required in an amount not less than one-half of the total purchase order value. Any amendments involving time, money, or scope changes require approved justification through the Department of General Services Procurement Division's Dispute Resolution Unit.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment_2-Cost_Worksheet.xlsx | XLSX spreadsheet | |
| Agreement_Cover_Letter.docx | DOCX document | |
| ATTACHMENT_1A.pdf | ||
| LTB_IFB___0820-30.docx | DOCX document | |
| Attachment_3_-_Narrative_Response.docx | DOCX document |
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Text version
Department of General Services Buccal Kits Procurement Division LTB IFB # 0820-30
ATTACHMENT 1B – ADMINISTRATIVE REQUIREMENTS
STORAGE
The vendor will keep a minimum of 5,000 manual kits and 5,000 Live Scan kits on hand at all times to safeguard against any potential disruption of the supply chain.
ORDERING
As client agencies request kits from the California Department of Justice (Department), the Department will place orders with the vendor. The Department will order the kits via email at an email address designated by the vendor. The orders will include the shipping destination, contact person, the type of kit needed (manual or Live Scan) and quantity. Orders will not be submitted telephonically. The vendor will not accept orders directly from client agencies.
The vendor will send confirmation of receipt of the order as well as confirmation of shipping with the tracking number(s).
SHIPPING
The vendor will ship kits directly to collecting agencies located throughout California upon receipt of orders placed by the Department. Shipments will be sent via FedEx using the Department’s designated FedEx account.
The agencies that receive the kits consist of California Sheriff’s Offices (including sex/arson offender collection), Police Departments (including sex/arson offender collection), Parole offices, District Attorney Offices, California Highway Patrol offices (if applicable), and any other agency that has been tasked to mandatorily collect DNA samples from those who qualify.
INVOICING
• Vendor shall submit invoices monthly in arrears.
• Invoices for distributed kits must include the following details for each order listed on the invoice:
o Date shipped o Quantity of cases o Type of kit (manual or Live Scan) o Receiving agency o Invoices for progress payments will indicate the number of kits manufactured
Department of General Services Buccal Kits Procurement Division LTB IFB # 0820-30
**Optional if Vendor wishes to manufacture in advance and bill for progress payments:
PROGRESS PAYMENTS
Progress payments will be made not more frequently than monthly, in arrears, on the basis of work performed towards completion of the above deliverable.
• Ninety percent (90%) of the kit price is payable when the kits are manufactured. Ten percent
(10%) retention shall be withheld from each invoice until final delivery of products, including all billable expenses.
o Vendor is responsible for withholding the ten percent (10%) retention prior to submittal of invoice(s) to DOJ for payment.
o Invoices for progress payments will indicate the number of kits manufactured.
• The retention shall become payable upon the satisfactory receipt and acceptance of products at the final delivery location(s). Vendor is responsible for submitting invoice(s) for the ten percent (10%) retention once payable.
PERFORMANCE BOND
Vendor is required to provide a faithful performance bond, acceptable to the Department, in a sum of not less than one-half of the total amount payable under the purchase order.
AMENDMENT
No amendment for time, money and/or scope shall be authorized without an approved NCB Justification by Department of General Services, Procurement Division (DGS-PD), Dispute Resolution Unit (DRU)”.
| STORAGE |
| ORDERING |
| SHIPPING |
| INVOICING |
| PROGRESS PAYMENTS |
| PERFORMANCE BOND |
| AMENDMENT |
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