Attachment 18 SOW.doc

CENTCOM CYLINDER & GAS SUPPORT

SPE4A6-13-R-1214

STATEMENT OF WORK

CENTCOM CYLINDER & GAS SUPPORT

SPE4A6-13-R-1214

STATEMENT OF WORK

SECTION C- REQUIREMENTS

STATEMENT OF WORK

CENTCOM INDUSTRIAL COMPRESSED GAS & CYLINDER SUPPORT

TABLE OF CONTENTS

1.0 INTRODUCTION AND SCOPE

1.1 CONTRACTOR RESPONSIBILITES

1.2 U.S. GOVERNMNET RESPONSIBILITIES

2.0 ENVIRONMNETAL REQUIREMENTS

3.0 ESTABLISHMENT OF GFP CYLINDER POOL

4.0 PURCHASING AND TECHNICAL REQUIREMENTS

4.1 ITEM DESCRIPTIONS

4.2 SAFETY DATA SHEETS (SDS)

4.3 ELECTRONIC SUBMISSION OF SDS DATA SHEET – REQUIREMENTS

4.4 OSHA HAZARD COMMUNICATION LABELS / HAZARDOUS WARNING LABELS (HWL)

4.5 ITEM TESTING AND CERTIFICATION REQUIREMENTS

4.5.1 AVIATOR’S BREATHING OXYGEN (ABO)

5.0 FORECASTING AND INVENTORY MANGEMENT

5.1 SHELF-LIFE MANAGEMENT OF GASES AND CYLINDERS

5.2 MAINTENANCE OF GFP CYLINDER POOL

5.2.1 RECONDITIONING OF GFP CYLINDERS

5.2.2 REPLACEMENT PARTS AND ACCESSORIES FOR GFP CYLINDERS

5.2.3 CYLINDER REQUALIFICATION

5.2.4 VALVES

5.3 ORIGIN INSPECTION

6.0 DISTRIBUTION

6.1 PACKAGING

6.1.1 PALLETS AND BANDING

6.1.2 CERTIFICATE OF ANALYSIS

6.1.3 MARKING AND LABELING

6.2 DELIVERY

6.3 NONCONFORMING AND DISCREPANT MATERIAL

6.3.1 PRODUCT QUALITY DEFICIENCY REPORTS (PQDR) AND SUPPLY DISCREPANCY REPORTS (SDR)

6.3.2 DISPOSALS

7.0 REPORTING REQUIREMENTS

8.0 ADDITION/DELETION OF ITEMS

9.0 TRANSITION

10.0 PERSONNEL

11.0 END OF CONTRACT SUPPORT

11.1 CONTRACT EXPIRATION

11.2 CONTRACT TERMINATION

11.3 COORDINATION FOR A NEW SOLICITATION/CONTRACT

12.0 TAXES

13.0 EMERGENCY ORDERS

STATEMENT OF WORK

1.0 INTRODUCTION AND SCOPE

The purpose of this industrial gas support program is to provide industrial compressed and liquefied gases in Federal Supply Class (FSC) 6830 – Gases: Compressed and Liquefied but excluding Class I Ozone Depleting Substances (ODS). The program will support U.S. Government and Military forces conducting operations in the CENTCOM Area of Responsibility (Section 6.2(C)). This will be a follow-on contract to contract SPE4A6-20-D-0078, dated 8 January 2020. The CENTCOM Industrial Gas Service Program includes, but is not limited to, the following:

a. Supplying various types and grades of compressed and liquefied gases in a variety of cylinder sizes and Department of Transportation (DOT) compliant. The cylinders will be provided by the U.S. Government and will be designated as Government Furnished Property (GFP).

b. Delivering filled cylinders directly to the customer’s site, DLA depot, or designated trans-shipment point.

c. Pick-up of empty cylinders directly from the customer’s site, ports or depots, as required.

d. Maintaining and securing pool of U.S. Government-owned empty cylinders at the Contractor’s designated location(s), as specified in Section 3.0 Establishment of GFP Cylinder Pool.

e. Performing refurbishment on empty cylinders, as required in Section 5.2 Maintenance of GFP Cylinder Pool.

f. Providing reports, as specified in Section 7.0 Reporting Requirements.

g. Disposing of unserviceable cylinders, as required in Section 6.3.2 Disposals.

h. Palletizing, packing, marking, and labeling of excess cylinders for shipment to the US or other locations as required.

1.1 CONTRACTOR REQUIREMENTS

The Contractor is encouraged to implement best business practices from the commercial sector to enhance support operations and control costs as appropriate. The Contractor shall perform/is responsible for the following:

A. The Contractor shall provide the types and grades of compressed and liquified gases, in accordance with the corresponding specification located in the Purchase Order Text (POT) data file.

a. Attachment 1- Schedule B1 lists the active NSNs on this initiative. See Attachment 2 for the POT data for these NSNs.

b. Note: The FSC 8120 NSNs listed in Attachment 1 – Schedule B1 are included as a cross reference to indicate which empty cylinder is necessary to meet full cylinder requirements. At no time during the performance of this contract will the Contractor be required to fill a customer order for an empty cylinder.

c. The customer’s requirements shall be electronically generated as a “delivery order”. The Contractor must be able to receive order acknowledgement from the DLA Internet Bid Board System (DIBBS) available at https://www.dibbs.bsm.dla.mil.

B. The Contractor shall ensure that all shipped/delivered cylinders meet qualification for DOT. The Contractor is also required to ensure the cylinders meet all applicable international, national, and local laws, rules, and regulations.

C. Comprehensive management of compresses gases and cylinders to include planning/forecasting, order processing and fulfillment, procurement/purchasing, inventory management, quality control, shelf-life management, data management, customer support services, material returns and manage excess Government stock.

D. Management of a pool of Government Furnished Property (GFP) cylinders to include storage, maintenance/refurbishment, filling, distribution, and disposal. The cylinders identified to meet the basic criteria for refurbishment and subsequent refilling shall be retained by the Contractor and refurbished IAW the provisions contained in Section 5.2 Maintenance of GFP Cylinder Pool, to satisfy future cylinder requirements.

E. For the National Stock Numbers (NSNs) listed in Attachments 1: A cylinder closed loop program for CENTCOM only to include the delivery of full cylinders to and the pick-up of empty cylinders from customers’ locations, ports or government designated locations. Responsible for handling customer returns of empty and/or excess material. See Section 3.0 Establishment of GFP Cylinder Pool for more details. Responsible for handling discrepancies (including customer returns) associated with Product Quality Deficiency Reports (PQDRs) and Supply Discrepancy Reports (SDRs). See Section 6.3.1 Product Quality Deficiency Reports (PQDR) and Supply Discrepancy Reports (SDR) for more details.

F. Responsible for establishing and maintaining direct customer interaction to facilitate order delivery and customer returns, and to promote program growth and development.

G. The Contractor shall be responsible for providing all materials, vehicles, equipment, permits, transportation, and any other items or services necessary to support the Industrial Gas Program.

H. The Contractor shall identify and comply with all applicable international, national, and local laws, rules, regulations, and directives governing the transportation, storage, safety, qualification, and certification of gases and cylinders necessary to perform this contract.

I. The Contractor is required to adhere to all environmental rules and regulations associated with the maintenance, storage and inventory, and order fulfillment of GFP cylinder assets in accordance with FAR Part 23. The Contractor shall also procure and supply environmentally friendly/green/recyclable/bio-based products when applicable in accordance with U.S. Federal statues, regulations, or Executive Orders as they are published during the course of this contract.

J. The Contractor is responsible for obtaining/maintain all required certification, licenses, and state and municipal locale approval, as required herein during the performance of the contract.

K. Although emergency orders are unlikely to be experienced, the Contractor will be required to establish procedures for handling emergency orders identified by the Contracting Officer but shall not begin shipment until an official delivery order is received.

L. The Contractor must be able to receive order acknowledgement from the DLA Internet Bid Board Systems (DIBBS – www.dibbs.bsm.dla.mil).

1.2 U.S. GOVERNMENT RESPONSIBILITIES

The Government shall:

A. Provide cylinders as Government Furnished Property (GFP) for use in the cylinder pool.

B. Provide nine (9) sample cylinders, as GFP, for Aviator’s Breathing Oxygen (ABO) sampling/testing.

C. Maintain responsibility of alternate source approvals, surplus offers, First Article Test (FAT) requirements, Qualified Products List (QPL), Quality Assurance Letters of Instruction (QALI), Government Lot Acceptance Testing, PQDR/SDR approval, Military/Federal Specifications, Commercial Item Descriptions (CID), Purchase Order Text (POT), waivers and deviations, establishing new NSNs as required, approving Safety Data Sheets (SDSs) and Hazardous Warning Labels (HWLs), and origin inspection determination and approval.

D. Facilitate Contractor access to the Hazardous Material Information Resource System (HMIRS).

E. Provide Purchase Order Text (POT) on a monthly basis.

2.0 ENVIRONMENTAL REQUIREMENTS

A. The Contractor and its subcontractors are responsible for obtaining and maintaining all required international, national, and local certifications, licenses, permits, registrations, and approvals that may be required to perform this contract. The Contractor and its subcontractors shall possess/obtain their own, non-Government, Environmental Protection Agency (EPA) Resource Conservation and Recovery Act (RCRA) identification number(s) and follow the regulations of Title 40 Code of Federal Regulations (CFR) 260-280. The Contractor is responsible for reporting under the Emergency Planning and Community Right-To-Know Act (EPCRA) (all applicable sections), as well as providing such data and/or appropriate data to the customer/installation allowing the customer/installation to meet its environmental reporting requirements.

B. Anytime the Contractor communicates with or is contracted by an environmental or other regulatory agency at any level, or is required to communicate with such an agency, as it pertains to this program, it will notify the Contracting Officer within one (1) business day of the communication with or contract by an environmental/regulatory entity. In addition, the Contractor will notify the Contracting Officer of any spill via email within four (4) hours of the spill or discovery of the spill.

C. A spill is defined to be any release of a material from its primary container (i.e. the container that has an intimate contact with the material) that results in any loss of material (i.e. asset), and the need to recoup, repackage, reissue or dispose of the asset whether or not the spill needs to be reported to a regulatory body under the various international, national, and local laws, rules, regulations and directives regarding environmental or occupational concerns.

D. Reporting Protocol:

1. Contractor notifies applicable international, national, and local regulatory entities and the Contracting Officer depending on the type, nature, and volume of the spill.

2. Designated Contractor POC notifies DLA Aviation Contracting Officer via email.

3. Notification occurs within four (4) hours of the incident’s occurrence or discovery of the incident.

4. Notification covers asset(s) in transit to requisitioner(s) as well as in storage awaiting distribution.

5. Notification to include the following at a minimum:

a. Identify location of incident, approximate time of incident, injuries if any

b. Identify nature of incident

c. Identify and list NSN(s), nomenclature, delivery order number (if applicable), unit of issue (U/I), quantity of units involved

d. Identify total quantity/volume spilled (approximation)

e. Identify collateral damage (i.e. other assets/properties affected by incident)

f. Identify actions taken to contain/remedy the incident

g. Identify corrective actions to minimize and/or eliminate future incidents

6. Closing and follow-up notification within seven (7) calendar days of incident indicating state of affairs relative to incident to include any and all copies of official notices sent to the various regulatory agencies where official notice and follow-up are required.

E. The Contractor will be responsible for any fines or penalties incurred as a result of a spill. For reportable spills and instances of fines, penalties, and notices of violations, the Contractor shall notify the Contracting Officer within four (4) hours. For all other communications or contacts with Government environmental regulators, the Contractor shall notify the Contracting Officer as soon as practicable, but in no event later than four (4) hours after the communication or contact. In addition, the Contractor shall provide a copy of all documents or electronic media related to such communications or contacts to the Contracting Officer at no expense to the Government. The Contractor will not assert a privilege or other reason to withhold any such document or electronic media. This paragraph applies to all work under this contract.

3.0 ESTABLISHMENT OF GFP CYLINDER POOL

In accordance with Section 1.2 U.S. Government Responsibilities, the U.S. Government will provide cylinders as GFP to establish the initial GFP cylinder pool. The GFP is approximately 11,500 cylinders.

A. The Contractor shall be required to establish and maintain, at the Contractor;s designated locations(s), a pool of GFP cylinders subject to FAR Part 45 and the GFP clauses of this contract. The pool shall consist of a sufficient quantity of various types of empty compressed gas cylinders (new cylinders, refurbished cylinders and cylinders requiring refurbishment).

B. The transfer of cylinders for the cylinder pool will be accomplished in accordance with Section 9.0 Transition. Cylinders requiring refurbishment or damaged in transition will be refurbished by the Contractor in accordance with Section 5.2. Maintenance of GFP Cylinder Pool. The transfer of cylinders in the cylinder pool must be accomplished within the timeframes set forth in the transition plan.

C. It is the Contractor’s responsibility to maintain adequate stock in the cylinder pool at all times in order to meet customer demands and delivery requirements. After the initial pool has been established, the stock level of empty cylinders with the pool shall be maintained primarily through customer pick-ups, refurbishment by the Contractor, as necessary, cylinder conversions or transfer of stock from Government CONUS sources. As a last resort, the Government will purchase additional cylinders to replenish the pool.

D. Customer pick-ups and returns include full, empty, used, partially used, unused and excess items. The Contractor shall maintain an aggressive customer return program that encourages pick-ups and returns. Subsequent shipments inside the Contractor’s network will be at the Contractor’s expense.

E. The Contractor shall notify the Contracting Officer in a timely manner (at least 120 days before need will arise) if customer pick-ups are insufficient to maintain the required stock level in the cylinder pool, indicating both the quantity and the empty cylinder NSN required to bring the cylinder pool stock level back into an acceptable range. Upon notification from the Contractor, the Contracting Officer will review the request and determine whether additional empty cylinders are necessary and provide the required type and number of empty cylinders deemed appropriate. All shipment of GFP provided/arranged by DLA Aviation will be shipped to one location, identified by the Contractor in its proposal, for the duration of the contract. Costs of distribution beyond that point will be borne by the Contractor. If the Contractor has delivery orders which cannot be filled because of U.S. Government has failed to provide sufficient empty cylinders, the delivery date will be extended until the empty cylinders arrive, or the order will be cancelled and filled through an alternate contract.

F. In the event that a customer has excess cylinders at their site, the customer will initiate the pick-up of these cylinders with the Contractor. After verification that the excess cylinders are supported by this contract, coordination for pick-up will be made with the Contractor or designated U.S. Military activity. If the excess cylinders are not supported by this contract but are GFP (DOT cylinders from another Industrial Gas Program (IGP) contract), they may be transported back to the Contractor’s facility to be stored for future shipment per the Contracting Officer’s direction.

G. The Contractor will be required to accept and process material returns from customers. Material returns include returns of unused and partially used excess quantities of the items listed in Attachment 1. Material returns do not include empty cylinders for use in the GFP cylinder pool. Recovery bottles are not part of the contract, however, in the event a customer returns recovery bottles, the Contractor shall contact the Contracting Officer for instructions on where to send the recovery bottle.

H. As directed by the Contracting Officer, the Contractor may be required to pick-up empty GFP from a designated location and transport them back to the Contractor’s designated location(s) at the U.S. Government’s expense.

I. The Contractor shall coordinate with the local area supporting Movement Control Team for the return of empty U.S. Government shipping containers to the designated container holding facility.

J. The Contracting Officer may, as needed, direct the Contractor to prepare for and ship excess GFP cylinders from the cylinder pool to meet requirements outside the Contractor’s designated support area at the U.S. Government’s expense via a DD form 1149 – REQUISITION AND INVOICE/SHIPPING DOCUMENT, issued by the Contracting Officer or designated representative.

K. In the event a customer inquiries about returning Ozone Depleting Substances (ODS) cylinders, the Contractor shall instruct the customer to contact the ODS office via email at avnodsreserve@dla.mil. The Contractor shall not accept ODS cylinders from the customer. Should the Contractor receive ODS cylinders returned in error, the Contractor shall use the same contact information listed above to have the cylinders removed from their property as soon as possible.

4.0 PURCHASING AND TECHNICAL REQUIREMENTS

4.1 ITEM DESCRIPTIONS

A. All material delivered under this contract shall be in strict compliance with the Purchase Order Text (POT) requirements. The Contractor is responsible for notifying the Government if the part number or technical data, including specification and drawing revision, is different from the information cited in the POT. Until the Government has approved such a change, the Contractor shall provide the product in accordance with the POT.

B. The Contractor shall receive Government approval prior to ordering material from sources other than those approved in the POT, on a source-controlled drawing, or in a qualified products list.

C. A Quality Matrix is included as Attachment 3. The Quality Matrix provides information to supplement the requirements stated in the POT. In the event that a conflict exists between these documents, the POT data shall be the prevailing requirement.

4.2 SAFETY DATA SHEETS (SDS)

SDSs are required for all materials delivered under this contract that meet the definition of hazardous as set forth in the latest version (currently Revision F) of Federal Standard 313 (including any versions or changes adopted during the life of the contract). SDSs must be provided as specified in the contract within ten (10) business days of product being entered into Contractor’s inventory system or within ten (10) business days prior to shipment of product if shipping direct from subcontractor’s facility. After approval, all SDSs must also be linked to the appropriate Delivery Order (DO) number. The Contractor will also provide updated SDSs when formulations of the originally procured product has changed.

4.3 ELECTRONIC SUBMISSION OF SDS DATA SET - REQUIREMENTS

A. The initial SDS and label for a product, and any updates to either, should be provided to the Contracting Office on contract award. The Contract Office/Chemists will then forward the SDS package to the DLA HMIRS Focal Point using a SDS Transmittal Form (Attachment 4). In addition, the Contractor will be required to provide electronically the following data-set for interfacing with DLA Aviation’s SDS Delivery Order Application (DOA) program to include but not limited to: NSN, U/I, Source of Supply, Contractor Source of Supply CAGE, SDS Date, Contract and DO number.

B. Thereafter, delivery order data is to be transmitted from the Contractor via email (specific address to be provided later) to the DLA HMIRS Focal Point using an XML file. In order to link a delivery order with its associated SDS, the Contractor will electronically provide the following data-set for interfacing with DLA Aviation’s SDS Delivery Order Application (DOA) program: to include but not limited to: NSN; Contractor Serial Number; Contract and Delivery Order number; Source of Supply; Contractor Source of Supply; Contractor Source of Supply CAGE; Manufacturer/Responsible Party CAGE; SDS Responsible Party; SDS Preparation Revision Date; Product Name. An example is provided via Attachment 5. The DLA HMIRS Focal Point will confirm with the Contractor that a one-to-one transmission has occurred.

4.4 OSHA HAZARD COMMUNICATION LABELS/HAZARDOUS WARNING LABELS (HWL)

Material shall be labeled in accordance with 29 CFR 1910.1200 unless otherwise directed by 29 CFR 1910.1200 (b)(5). HWLs must be provided to the Contracting Officer or designee within ten (10) business days of product being entered into the Contractor’s inventory system or within ten (10) business days prior to shipment of product if shipping direct from a subcontractor’s facility. The Contractor will also provide updated HWL when formulations of the originally procured product has changed.

4.5 ITEM TESTING AND CERTIFICATION REQUIREMENTS

NSNs that require Government or Contractor First Article Testing, Production Lot Testing, In-process inspections, Aviator’s Breathing Oxygen (ABO) Testing, Origin Inspection, and gas certificates of traceability and certificates of analysis are identified in the POT and the Quality Matrix. NSNs that require origin inspection are coded “C” or “1” in the Place of Inspection Code (PIC) field of the Quality Matrix. Defense Contract Management Agency (DCMA) source inspection is required for all Critical Safety Items (CSI) and other NSNs as designated by DLA Aviation. It will be the Contractor’s responsibility to contact DCMA to schedule an inspector access to the appropriate location to support inspection in accordance with the contract.

The Contractor shall ensure any Hydrostatic Test Facilities used to perform this contract are Department of Transportations (DOT) certified. Should the Contractor change facilities of the facility’s certificate be renewed, the Contractor shall submit a copy of the current certificate to the Contracting Officer prior to using the new or re-certified facility. Additional information concerning hydrostatic testing can be found at: https://www.phmsa.dot.gov/hazmat/pressure-vessels-approvals/pressure-vessels-overview

4.5.1 AVIATOR’S BREATHING OXYGEN (ABO)

A. Military Specification MIL-PRF-27210J (or latest revision): As stated in paragraph 4.1, the Contractor is required to submit a pre-production sample in accordance with paragraph 4.2.1 and periodic samples every 60-days in accordance with paragraph 4.2.2. It is recommended that the Contractor take a “retain” sample when taking the periodic sample. The ‘retain” sample shall be maintained by the Contractor until the laboratory test results are received and the Government has determined compliance with the specification requirements. The preferred method for ABO testing is for the Contractor to submit a waiver request to use Government Lot Acceptance Testing in lieu of the process outlines in MIL-PRF-27210J.

B. The Government shall provide the Contractor nine (9) sample cylinders (NSN 8120-01-561-2576 or similar). At the end of the contract the Contractor shall return the sample cylinders to the Government.

C. DD Form 1222, Request for and Results of Test, shall be completed by the Contractor and shipped to the testing facility with the sample.

D. A list of approved ABO test facilities can be found in paragraph 6.4 of MIL-PRF-27210J.

E. All sample cylinders shall be packaged, marked, labeled, and shipped to the lab at the Contractor’s expense.

5.0 FORCASTING AND INVENTORY MANAGEMENT

The Contractor shall be responsible for forecasting and inventory management off all products for Customer Direct (CD) and other designated locations.

5.1 SHELF-LIFE MANAGEMENT OF GASES AND CYLINDERS

The Contractor’s forecasting and inventory management practices shall ensure that, upon delivery. When the Government first takes receipt of shelf-life items, no less than 85% of the material’s shelf life should be remaining. The Contractor must ensure that a rigorous program of stock screening is in place to ensure proper turn-around of shelf-life designated material that is comparable to or more stringent than that currently utilized by the Government. All recertification risk is borne by the Contractor. The Contractor must identify and submit to DLA Aviation for approval, the laboratories they will be utilizing for shelf-life extension testing.

5.2

MAINTENANCE OF GFP CYLINDER POOL

The Contractor shall perform GFP cylinder maintenance and reconditioning services that are necessary to maintain the cylinder in fully serviceable condition.

5.2.1

RECONDITIONING OF GFP CYLINDERS

The Contractor shall perform the necessary cylinder maintenance and reconditioning services to maintain the cylinders in fully serviceable condition. These services shall be performed as outline in MIL-STD-1411 “Inspection and Maintenance of Compressed Gas Cylinders”. The Government shall reimburse the Contractor for services based on a negotiated fee-for-service rate schedule. The Contractor shall furnish all materials and replacement component parts necessary in order to perform the authorized services listed below:

A. Stripping and Painting, to include, stripping of paint as necessary by grit blast, caustic solution, or wire brush and repainting with the proper color code, all lettering, stenciling, affixing of labels, metal lettering and/or number stamping when required by applicable regulations. Treatment, and painting shall be by any method or system that will provide a finish that will meet the requirements of the POT for the reconditioned cylinder NSN.

B. Stenciling, miscellaneous (applicable to stenciling required on cylinders that do not require stripping or painting)

C. Hydrostatic testing of cylinders. Cylinders shall be tested in accordance with DOD and DOT regulations on or before the required test date or prior to the required test date when directed by contract or order. This includes valve removal, testing, indenting new test date, drying interior with air or an inert gas to a dew point consistent with the quality of the product for which the cylinder is designated, and resetting same or new valve. NOTE: At the time of solicitation the Contractor shall be required to furnish documentation substantiating that it will use a hydrostatic testing facility which is DOT certified.

D. Modified hydrostatic test, where permitted by DOT regulations. This shall include all of the supplemental requirements listed in Section 5.2.1 C.

E. Visual inspection, in lieu of hydrostatic test, where permitted by DOT regulations. This shall include the removal of the valve, internal and external inspections, and resetting the same of new valve.

F. Internal drying the interior of the cylinder listed in Section 5.2.1 C but not in conjunction with a hydrostatic test.

G. Internal mechanical cleaning of cylinder prior to or not in conjunction with a hydrostatic test to include flushing of particulate matter with air or water.

H. Internal chemically cleaning of cylinder to remove a hydrocarbon of other contaminant as required by applicable specifications. To include pressurization, evacuation, purging and analyzing to assure removal of all contamination.

I. Remove fractured, rusted. or damaged cylinder parts, to include valve protection cap, valve, plugs and collars. NOTE: All serviceable parts, valves and fittings that are removed from the GFP cylinders and not reused by the Contractor shall be returned to the U.S. Government as directed by the Contracting Officer at the end of the contract.

J. Metal stamping chemical symbol of the gas on valve.

K. External visual inspection of Acetylene cylinders. This shall include preparing the external metal surface (stripping if necessary) and performing a visual inspection of all exterior surfaces and flange threads for deteriorating conditions in accordance with and not to exceed limits found in Compressed Gas Association (CGA) Pamphlet C-13.

L. Internal visual inspection of Acetylene cylinders. This shall include the removal of the valve, all fuse plugs, screen, felt pads and inspect the interior filler mass for shrinkage and deterioration in accordance with the procedures found in CGA Pamphlet C-13. Once the inspections have been completed and the cylinder found acceptable, the cylinder shall be reassembled with new felt pads and a new screen and the same or new valve. All deteriorating fuse plugs shall be replaced.

M. Remove and reclaim and/or destroy all residue of a known product prior to the reconditioning of a cylinder for refilling.

N. The following exception is taken to MIL-STD 1411C:

a. Paragraph 3.23 Nonshatterability identification, add “of 4130X steel” after 3AA.

O. Change in Service. This shall include the conversion of cylinders in accordance with CGA Pamphlet C-10.

P. Ultrasonic testing. Use of ultrasonic testing is only permitted upon submission of a waiver by the Contractor and approval by DLA.

Q. UNLISTED SERVICES: Permission to perform unlisted services not covered by this document must be obtained from the Contracting Officer prior to performing the service.

5.2.2

REPLACEMENT PARTS AND ACCESSORIES FOR GFP CYLINDERS

The Contractor shall provide the following parts and accessories as required:

A. Cylinder valves

B. Dip tube (siphon) including retreating

C. Collar (neck flange)

D. Valve hood (valve protection cap)

E. Frangible disc type pressure relief device assembly

F. Combination fusible plug-frangible disc type pressure relief device assembly

G. Plastic valve outlet cap or plug (not permitted for oxygen service)

H. Brass valve outlet cap or plug and retaining chain and clip

I. Frangible disc

J. Fusible plug in valve

K. Fusible plug in cylinder

L. Valve stem

M. Valve packing

N. Felt pads (Acetylene cylinders)

O. Acetone (Acetylene cylinders)

P. Screen (Acetylene)

Q. Replace caps as required R. Horn, hose and nipple (15 lb. CO2 Fire Extinguisher)

S. Handle (15 lb. CO2 Fire Extinguisher)

T. Mounting bracket (15 lb. CO2 Fire Extinguisher)

U. Band and faceplate (15 lb. CO2 Fire Extinguisher) Refurbishment of NSN 6830-01-558-9953 (15-lb carbon dioxide fire extinguisher) to meet the requirements of NSN 8120-01-502-4379 is not considered a “standard” refurbishment because of the additional parts required. Because of the additional part required, refurbishment of NSN 6830-01-558-9953 shall be priced separately from the “standard” cylinder refurbishment.

The empty cylinder assembly NSN 8120-01-502-4379 shall be complete with the discharge valve assembly, discharge hose and hose assembly, nameplate band and mounting bracket in accordance with Military Specification MIL-E-24269 Class 1 Paragraphs 3.5.1 through 3.5.5. In addition, the complete cylinder assembly shall meet all requirements of MIL-E-24269 Class 1 except paragraph 3.3.1.2 5.2.3

CYLINDER REQUALIFICATION

A. The Contractor shall ensure that all shipped/delivered cylinders meet U.S. Department of Transportation (DOT)/Interstate Commerce Commission (ICC) qualifications. The Contractor is also responsible for ensuring that the cylinders meet all local, national, and international qualification requirements.

B. DOT/ICC 3AA Cylinders:

a. Requalification Date. The cylinder shall be requalified as required by applicable DOT regulations. Upon request by the ordering activity, the Contractor shall requalify any U.S. Government owned cylinder regardless of the scheduled requalification date.

b. Hydrostatic Testing. Hydrostatic testing shall be performed in accordance with an approved method described in Compressed Gas Association Pamphlet C-1 “Methods for Hydrostatic Testing of Compressed Gas Cylinders”.

i. The Contractor shall ensure any Hydrostatic Test Facilities used to perform this contract are Department of Transportation (DOT) certified. Should the Contractor change facilities or should the facility’s certificate be renewed, the Contractor shall submit a copy of the current certificate to the Contracting Officer prior to using the new or re-certified facility. Additional information concerning hydrostatic testing can be found at:

https://www.phmsa.dot.gov/hazmat/pressure-vessels-approvals/pressure-vessels-overview

c. At the time of contract award (or at any time during contract performance), the Contractor may submit a waiver for approval to use Ultrasonic Testing in lieu of Hydrostatic Testing.

d. Visual Inspection. Visual inspections shall be performed in accordance with the Compressed Gas Association Pamphlet C-6 “Standards for Visual Inspection of Steel Compressed Gas Cylinders”.

e. All testing and inspections shall be in full compliance with 49 CFR Part 180 subpart C.

C. DOT/ICC 8 and 8AL Cylinders: Inspection – Each acetylene cylinder shall be requalified for both the external shell and the internal filler mass in accordance with the requirements of the Compressed Gas Association Pamphlet C-13 “Guidelines for Periodic Visual Inspection and Requalification of Acetylene Cylinders”.

D. DOT/ICC 4BW Cylinders: All repair, rebuilding and reheat treatment shall be in full compliance with 49 CFR Part 180 subpart C.

5.2.4

VALVES

A. All valves shall conform to the requirements of Commercial Item Description (CID) A-A-59860. Each valve shall have an approved outlet connection as defined in ANSI/CSA/CGA Standard V-1. Each valve shall be assembled with the appropriate pressure relief device for the gas application and the designated cylinder and its service pressure. Valve protection caps, for cylinders designed to receive such caps, shall be securely attached to the cylinders in a manner to protect the valves from damage during transport and delivery to the purchaser’s receiving area.

B. All references to “MIL-DTL-2” in the POT should be deleted and replaced with “CID A-A-59860”.

C. In accordance with paragraph 3.3 of CID A-A-59860 all valves shall be marked with the name of chemical symbol for the intended gas service.

D. The following exceptions are taken to CID A-A-59860 Commercial Item Description, Valves, Cylinder, Gas: Paragraph 3.3 Marking, delete the third sentence, “The contracting agent shall provide the required nomenclature.”

5.3 ORIGIN INSPECTION

This SOW contains NSNs/items, such as ABO, which require origin inspection. The number of NSNs/items on the contracting requiring origin inspection may change during the life of the contract. Origin Inspection requires the Contractor to have an excellent working relationship with the local DCMA/inspector to ensure inspections are scheduled and performed in a timely manner with minimal impact on deliveries. Origin inspection NSNs/items may require additional testing, documentation, storage, and administrative costs on the part of the Contractor.

6.0

DISTRIBUTION

6.1

PACKAGING

6.1.1

PALLETS AND BANDING

A. The Contractor shall use pallets manufactured in accordance with MIL-STD-147(2) (or latest version) for shipment of cylinders.

6.1.2

CERTIFICATE OF ANALYSIS

A. Certificate of Analysis reports shall be supplied with all orders delivered for Breathing Air NSN 6830-01-593-4778.

B. Certificate of Analysis reports shall be supplied with other orders upon request by the customer.

6.1.3

MARKING AND LABELING

The Contractor shall label all cylinders with a weather-proof return label (able to withstand exposure to weather of all kinds without damage or loss of function). The Contractor may defer to MIL-PRF 61002C (or latest revision) – Performance Specification Labels, Pressure-Sensitive Adhesive, For Bar Coding. The cost for this label (material and labor) shall be included in the unit price. The acceptable label shall include the following information:

RETURN TO (Insert Contractor’s name here)

IAW DLA Contract XXXXXX-XX-XXXX

Contractor POC (Insert Contractor email and/or phone number for returns) 6.2

DELIVERY

A. The Contractor shall be responsible for delivery of full cylinders to various customer activities and facilities (CD) throughout CENTCOM (to include transshipment point(s)) with a minimum quantity of one (1) cylinder to an estimated truckload quantity of 256 cylinders.

B. The Contractor shall fill all CD orders in accordance with Time Definite Delivery (TDD) Standards, These standards are subject to change throughout the life of the contract. According to current TDD standards, delivery requirements are as follows:

TDD DELIVERY STANDARDS

C. The CENTCOM Area of Responsibility (AOR) includes: Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, United Arab Emirates, Uzbekistan, Yemen, and Djibouti.

D. The Contractor shall deliver directly to the customer (or otherwise negotiated) within the CENTCOM AOR as needed.

E. For customers in Iraq and Syria the Contractor shall deliver the cylinders to the Central Receiving and Shipping Point (CRSP) in Kuwait, which is defined as the transshipment point for this contract.

F. For refrigerant customers in United Arab Emirates and Qatar, the Contractor shall deliver the cylinders to the CRSP in Kuwait, which is defined as the transshipment point for this contract.

G. The Contractor shall ensure compliance with all applicable international, national, and local laws, rules, regulations, and directives governing the transportation.

H. The Contractor shall complete customs documentation as required by international, national, and local authorities. Requirements for customs documentation as subject to change. The Contractor shall notify the Contracting Officer of such changes. Modifications will be made to the contract/SOW to account for these changes, if necessary.

I. The Contractor shall reutilize to the maximum extent possible, all expendable Government furnished pallets, bins, baskets, cross bracing, etc. used to transport the empty cylinder to the Contractor’s designated location(s) and when transporting full cylinders to the customer’s location. The Contractor shall use best judgment in determining whether expendable materials are in the best interest of personnel safety and protection from material damage.

J. The Contractor shall be responsible for shipment of products in accordance with 49 CFR 170-178. International Maritime Organization – International Dangerous Goods (IMO-IMDG), International Civil Aviation Organization – International Air Transport Association (ICAO – IATA), and Military Aircraft (MILAIR) [Air Force Manual (AFMAN) 24-204].

K. MIL-AIR palletization (see MIL-STD-2073 and MIL-HDBK-774) is required for orders transported via US Military aircraft. Steel safety carts (T-carts) cannot be utilized.

L. Loose cylinders shall be transported in accordance with DoD 4145.19 paragraph 5.9(G)(7) and 5.9(G)(8).

6.3

NONCONFORMING AND DISCREPANT MATERIAL

The Contractor shall maintain a process to handle customer returns and complaints. The Contractor shall respond to the customer within 72 hours after receiving the request.

6.3.1

PRODUCT QUALITY DEFICIENCY REPORTS (PQDR) AND SUPPLY DISCREPANCY REPORTS (SDR)

The Contractor shall implement its proposed plan for handling PQDRs and SDRs reported by customers. The Contractor is required to obtain and maintain WEBSDR access. Access can be requested at: https://www.dla.mil/Working-With-DLA/Applications/Details/Article/2923170/websdr-dod-web-supply-discrepancy-reporting/ The Contractor shall ensure, in executing this contract, it thoroughly and timely investigates and resolves these and any other issues relating to nonconforming or discrepant material. The Contractor shall submit its recommended resolution into WEBSDR within 15 calendar days of being notified of the SDR by the customer. The Contractor shall track PQDR and SDR receipts and resolution. The Contractor shall be responsible for picking up and refurbishing or replacing any material requiring refurbishment or replacement, and for delivery of conforming goods to the customer. The Contractor shall replace non-conforming material with conforming material immediately upon notification of the discrepancy. The gas returned to the Contractor under a PQDR or SDR shall remain the property of the Contractor, however, the cylinder shall be returned to the GFP pool.

6.3.2

DISPOSALS

Prior to disposing of non-reparable GFP cylinders, parts, fittings and appurtenances, the Contractor shall submit a Condemned Property Report to the Contracting Officer to receive authorization for the disposal. See Attachment 6. The Contractor shall make disposition in accordance with the agency instructions. Any costs incurred by the Contractor in processing non-reparable GFP cylinders, except for handling charges normally incurred by the Contractor, shall be reimbursed by DLA Aviation based on a negotiated fee-for-service rate schedule.

Cylinders not identified as GFP shall thereby be deemed commercial cylinders and shall be returned to their point of origin for proper disposition. If commercial point of origin is unidentifiable, the Contractor shall provide an itemized detailed justification explaining such actions and await disposition instructions from the Contracting Officer or designee.

Disposal and sale of the scrap metal generated shall be the responsibility of the Contractor. The Contractor is authorized to retain proceeds from the sale of scrap metal but must report sales and proceeds on within 15 calendar days. (Section 7.0 Reporting Requirements).

The Contractor shall execute disposal actions IAW local environmental laws and regulations applicable to the location from which the cylinders will be disposed.

7.0

REPORTING REQUIREMENTS

The Contractor shall provide the following in auditable reports via email to the Contracting Officer, or designated representative, on an individual occurrence basis during the performance of the contracts:

A. Monthly: The Contractor shall provide a GFP inventory report of all full cylinders, all empty cylinders, and all cylinders awaiting refurbishment. This inventory shall include (by gas product): the appropriate NSN (full and empty cylinder), gas service, cylinder size and pressure rating, the monthly forecasted consumption (recalculated at least quarterly). The Contractor will ensure that the quantity of cylinders supporting each gas product add up regardless of status (full, empty, awaiting refurbishment) or pressure rating. Additional inventory management information may be requested as needed. See Attachment 7.

B. Monthly: The Contractor shall provide a refurbishment report that contains the NSN, cylinder number, and list of services performed on each cylinder. See Attachment 8.

C. Monthly: The Contractor shall provide a Consolidated Delivery Tracker the provides at a minimum, the NSN, the gas description, delivery order number, customer document number, ship to DoDAAC, order receipt date, order delivery date, order quantity, delivered quantity,, delivered to and for transshipment information. Additional delivery information may be requested as needed. See Attachment 9.

D. As Necessary: The contractor shall provide a Scrap Sales report that includes the date of sale, description of scrap sold, and proceeds. See Attachment 10.

E. As Necessary: The Contractor shall provide a Condemned Property Report that contains the necessary information for the Contracting Officer to make a determination on the proper disposition of the property. The Contractor shall await disposition instructions for all items on the report. The disposition instructions shall be authorized by the Contracting Officer or designee. See Attachment 6.

8.0

ADDITION/DELETION OF ITEMS

The addition of items (NSNs) to this initiative may occur if the Government determines support for those items are within the original scope and intent of this effort and is in the best interest of the Government. Items may be deleted from this initiative if it is determined in the best interest of the Government. The Contractor may propose additions or deletions for the Government’s consideration.

A. Items will be added to the contract by bilateral modification. Pricing and initial delivery will be negotiated and mutually agreed upon prior to the addition of any new items.

B. Items added to the contract will be subject to the delivery requirements outlined in Section 6.2 Delivery. Individual or groups of NSNs can be removed from the contract if the Contractor fails to meet the contractual delivery requirements.

C. Items will be deleted form the contract by unilateral modification.

D. The Contractor shall continue to fulfill outstanding orders for any deleted items until issuance of the modification that deletes them, or for any duration specified by that modification. Deletion of items under this provision is not subject to the Termination for Convenience provision of this contract and will not otherwise result in any liability by the Government to the Contractor.

9.0

TRANSITION

Transition must by synchronized among the incumbent and follow-on Contractor, DLA Aviation and DLA Distribution to ensure that customer requirements remain satisfied during the transfer with little or no disruption in customer support and in accordance with an approved Transition Plan.

A. Transition Plan

a. The Contractor shall develop a transition plan and submit it with the proposal prior to the solicitation closing date.

b. The transition plan shall be finalized and approved within 10 (ten) business days of contract award.

B. Transition to the Contractor shall begin the day of contract award with full operational capability commencing once the exiting contract expires. In instances where transition is not needed, performance will begin immediately after contract award.

C. At the time of contract award, the Contractor shall provide an anticipated annual company holiday closure schedule.

D. Post Award Conference

a. A post award conference may be held within 30 calendar days of contract award to work out the details of the transition. Transition will include addressing the Contractor’s assumption of responsibility for item management and planning for transfer of GFP inventory to the Contractor.

b. The Contractor’s proposed Transition Plan (subject to Contracting Officer approval) will be used as a starting point for planning.

10.0

PERSONNEL

A. All Contractor employees shall have up-to-date hazardous material training.

B. The Contractor shall have at least one point of contact with working knowledge of the contract that is able to speak English available 24 hours a day, seven days of the week.

C. While visiting Government or Commercial installations for the performance of this contract, the Contractor shall leave the installation premises as clean as when the services were provided and/or supplies delivered.

D. The Contractor shall arrange for authorized access to and necessary identification badges for Military installations to which access is required throughout CENTCOM in the execution of this contract.

E. During the performance of the contract, the Contractor personnel (or a representative of the Contractor) shall abide by all security regulations and requirements of the Government or Commercial installations visited and shall be subject to such checks as may be deemed necessary. The Government reserves the right to direct removal of any Contractor employee from any participating base of misconduct for security reasons. Removal of Contractor employees for the reasons stated above does not relieve the Contractor from the responsibility of performance on the contract.

F. Fines incurred by the Contractor or its personnel will not be paid/reimbursed by DLA.

11.0

END OF CONTRACT SUPPORT

Upon expiration or termination of the contract, the Contractor will provide the Government all requested demand, forecast, spend data, and information necessary to prepare a follow-on solicitation. The Contractor may also be asked to provide supplier information. The Contractor may also be asked to participate in meetings with the Government and the new Contractor to ensure an orderly transition form the old contract to the new contract.

11.1

CONTRACT EXPIRATION

A. The Contractor shall ship any empty GFP cylinders and all ABO sample cylinders to the successor Contractor and/or designated U.S. Government facility at the Government’s expense.

B. The Contractor shall continue to comply with Section 6.2 Delivery for all orders received up to the expiration date.

C. Upon contract expiration, the Government will not reimburse the Contractor for any gas product remaining in filled GFP cylinders. The Contractor will be required to purge/recover remaining gas product before shipping empty GFP cylinders per the Contracting Officer’s direction.

D. Empty cylinders classified as “in process” (refurbishment not complete) shall be fully refurbished before transfer back to the Government or successor Contractor.

11.2

CONTRACT TERMINATION

If the contract is terminated prior to the expiration date, the Contractor shall return all GFP and all ABO sample cylinders to a designated location to be determined by the Government and at the expense of the Government. This shall be accomplished within thirty (30) calendar days of the Government location identification or as otherwise agreed by the parties. The Government reserves the right to buy any inventory purchased by the Contractor in support of this contract, at the contract price.