Attachment 14 - AF103 LRAFB Instructions.pdf

Little Rock AFB (LRAFB) AF Form 103, Base Civil Engineer Work Clearance Request Operating Instructions (30 days prior to start)

1. Customer/Contract Officer Representative (COR)/Construction Management Inspector/ will initiate AF Form 103, Base Civil Engineer Work Clearance Request (Blocks, 1 - 7) to the Requirements and Optimization (R&O) Section. R&O can/will provide a base utility map in coordination with the requester to properly identify the area to be worked. At this time a tracking number will be assigned specific to the task. Civil Engineering R&O section is located building 536.

2. Contract Officer Representative and Construction Management Inspector may immediately hand carry AF Form 103 Work Clearance Request to each shop for utility locates prior to digging on an emergency work clearance request only.

3. If a Ground Penetrating Radar test has been completed it must be submitted with the AF Form 103 during initial request.

4. 19CS / SCOI shall initiate all work clearances for their subcontractors including the phone company.

5. Hunt Properties shall initiate all work clearances for their subcontractors working within their area of responsibility (housing area).

6. R&O Electrical Engineer shall initiate all work clearances for Entergy, Suddenlink, Cable TV Company, CenturyLink, Windstream, Comcast, Strand, and any new electrical/communications contractors that are performing work on LRAFB in the industrial area.

7. Area requiring clearance request must be clearly marked with white paint, white whiskers, or white marker balls. If the contractor wants to have a different marking device, it is the contractor's responsibility to have that device approved by R&O. If the contractor will be using the trenching or boring operations the utilities will only be marked within 10 feet of the proposed path.

a. Contractor shall notify 811, so that all utilities can be marked. Contractor shall abide by all 811 requirements for the law. If the base requirements are more detailed than the 811 requirements, the Contractor shall follow the base requirements and 811 requirements.

b. Each CES shop foreman must schedule time to have utilities located and marked within five working days or sooner after receiving AF Form 103.

c. The CES shops are required to paint utilities markings on hard surfaces, concrete, and asphalt, and use plastic whiskers in field areas. The craftsman should paint a small dot on curb, concrete, and asphalt. Do not pound whiskers into a hard surface. Place whiskers between 5 and 10 feet apart.

e. If the digging Contractor believes that there should be primary power in the area and it is not marked, then the Contractor shall notify R&O section, so that this can be verified before digging can be started.

f. The verification of marked utility lines shall be done by pot holing (hydrovac) or hand digging by the Contractor. Once, the utility lines are located the Contractor shall notify the R&O section, so that an Engineering Technician (EA) that the lines can be verified, and GIS coordinates can be taken.

Contractor shall submit these photos to 19 CES/CEO, R&O section for record keeping.

d. The Contractor shall take clear photos showing that the utilities have been marked. The

Solicitation No.: FA446024R0005

Attachment 14

• Blue: Water Systems, Slurry Pipelines and Potable Water

• Green: Sewer Systems and drain lines

• Orange: Communications, alarm or Signal Lines, Cables, or Conduit

• Pink: General or Temporary survey Markings

• Red: Electric Power Lines, Cables, Conduit and Lighting Cables

• Yellow: Gas, Oil, Steam, Petroleum or Gaseous Materials

• White: Proposed Excavating

**NOTE** Marking accuracy is within 18 inches left and right of buried utility centerline.

Hand digging and/or Hydro Vac equipment shall be used within 18 inches to locate and expose buried utility during the process.

8. When AF Form 103 Work Clearance Request has been processed, the CES Operations Flight Commander or designated representative will sign for final clearance.

a. R&O will notify the requestor by email that the clearance request is complete and ready for pickup in R&O section.

b. The requestor will attach a copy of the contract specifications section pertaining to the work clearance request and provide the complete package to the contractor (if required).

a. At the time of the Approved AF Form 103 clearance being issued to the Contractor doing the work they will ensure that all utilities that are marked be maintained during the construction process.

b. Work will only be accomplished during the hours of 0700-1630 M-F.

9. Mishaps such as broken or damaged utilities must be reported immediately by calling 911 and then to CE Customer Service (501-987-6553/6554) and then the Contract Officer Representative or Construction Management Inspector.

a. Contractors will not call shop personnel directly. If the shop is contacted, they are to refer the contractor to the Contract Officer Representative (COR)/Construction Management Inspector.

b. Craftsmen responding to a mishap must isolate/shutdown utility to prevent further damage to property and brief CE Customer Service on what buildings are isolated. (Without water, gas, sewer, electricity).

c. Base Civil Engineer authority and contracting Officer will make final determination on who will repair utility. In most cases it will be the contractor making the repair with a licensed technician. If bench stock is loaned to the contractor to help expedite a record of the materials shall be provided to the Contract Officer Representative or Construction Management Inspector.

10. All AF Form 103 are valid for 30 days from the date signed by CES representative. A request can be extended for additional 30 days if the marks are maintained, and photos provided by the requester at time of extension.

Contractor Acknowledgment:

Signature/Date:

Print Name:

Attachment 14

Solicitation No.: FA446024R0005

Print Name: