Attachment 12 - Brand Name JA - EHRM DB - Martinez_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

Veterans’ Health Administration (VHA), Program Contracting Activity Central (PCAC).

2237 # 612-22-2-7013-0015. The proposed procurement, for the VA Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Design-Build project the Martinez Outpatient Clinic

(OPC).

2. Nature and/or Description of the Action Being Processed:

This justification is to support the EHRM Infrastructure Upgrades Design-Build project at the Martinez OPC that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials and installation.

The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Uninterruptible Power Supply (UPS) for Information Technology (IT) Rack’s

i. APC Smart-UPS X 3000VA Sinewave 2U Rackmount/Tower Extended Run, LCD, 120V

ii. APC Back-UPS 850VA 8-Outlet/2-USB Battery Back-Up and Surge Protector

b. UPS License Remote Monitoring Software

i. StruxureWare Central Virtual Machine Activation Key – license – 1 license

ii. APC InfraStruXure Central – license – 500 nodes

iii. VMware Support and Subscription Production – technical support – for VMware

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the EHRM Infrastructure Upgrades Design-Build project at the Martinez OPC. The scope includes everything necessary to construct a functional space that meets the requirements of the Department of Veterans Affairs. There is one brand name system listed for which the VA is not able to accept equal or alternate items. The value of VAAR Construction magnitude for the entire project is between $10,000,000.00 and $20,000,000.00.

a. Uninterruptible Power Supply (UPS) for Information Technology (IT) Rack’s

i. APC Smart-UPS

1. Uninterruptible Power Supply for IT/Data Racks

2. Value:

3. Unique Qualifications: VA OIT approved item that currently is installed and working throughout facility. Same similar program and known to be operating well throughout with minimal known issues. Fits in 4 post rack system per new OIT design manual.

4. CDW# 2260954

ii. APC Back-UPS

1. Battery Back-up and Surge Protection

2. Value:

3. Unique qualifications: Works with APC Smart-UPS

4. CDW# 6064874

b. UPS License Remote Monitoring Software

i. StruxureWare Central Virtual Machine Activation Key

1. License software to perform remote monitoring of UPS

2. Value:

3. Unique qualifications: Currently implemented and approved on IT Network

4. CDW# 2542605

ii. APC InfraStruXure Central – license – 500 Nodes

1. Needed for licensing software to work appropriately

2. Value

3. Unique qualifications: Necessary for Software functions

4. CDW# 1610103

iii. VMware Support and Subscription Production

1. Needed support / Technical support

2. Value

3. Unique qualifications: Necessary technical support

4. CDW# 5341196

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1)

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This item has been standardized throughout the Martinez OPC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly.

The specific impact for not using the brand name item is listed below:

a. Uninterruptable Power Supply (UPS) and Remote Monitoring

i. APC UPS Systems and StruxureWare software

ii. Impact: An incompatible system may require installation of new and remote workstations as well as new software and programming. Additionally, installation of components that match the existing infrastructure minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have two different equipment monitoring systems at the Martinez VA Campus.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the component listed above is identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to SAM.Gov with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the item requested to be brand name is approximately .

The item for which brand name approval is being requested is a subsequent component to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name item. Approval of the item as brand name only is critical for the overall efficiency of the completed project and the Martinez OPC, as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Martinez OPC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Michael Gomez Date COR/General Engineer

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

MICHAEL

GOMEZ

Digitally signed by

MICHAEL GOMEZ

Date: 2022.02 01 09:07:33 -08'00' 2/1/22

1/31/22 Donald A.

Marsh 1489406

Digitally signed by Donald A. Marsh 1489406 Date: 2022.01.31 13:55:13 -05'00'