Attachment 11 Ordering Procedures.docx

ATTACHMENT 12

INTEGRATED SECURITY SERVICES CONTRACT (ISSC 4) ORDERING PROCEDURES

This Indefinite Delivery Indefinite Quantity (IDIQ) vehicle will be for a period of performance of five ordering years from the date of award, with an option to extend services under FAR clause 52.217-8. Authorized activities may place orders any time during that period. Task orders may have a period of performance up to five years (base period and four option years with the option for a 6-month extension) in length and may extend five years past the ordering period (ceiling considerations notwithstanding).

This section provides guidance regarding contract administration for the Basic Contract, and where applicable, for each Order placed under the Basic Contract. Additional contract administration requirements may be specified in each task order.

Services to be furnished under this contract shall be furnished solely at such times as ordered by the issuance of Task Orders by the Contracting Officer. All Task Orders are subject to the terms and conditions of the Basic Contract. The Basic Contract will control in the event of conflict with any order.

One or more Task Orders may be issued during the performance period of this contract. The Contractor agrees to accept and perform Task Orders issued by the Contracting Officer within the scope of this agreement. It is understood and agreed that the Government has no obligation to issue any Task Orders except the minimum order.

The Contractor agrees to accept and perform task orders issued by the Contracting Officer within the scope of this agreement. It is understood and agreed that the Government has no obligation to issue any task orders except the minimum order. In the event of any inconsistency between any Task Order and the contract, the contract shall take precedence. Further ordering procedures may be applied through separate local guidance.

Ordering procedures must comply with the following (reference FAR 16.505 and DFARS 216.505):

The Contracting Officer shall include the evaluation procedures in the solicitation and establish the time frame for responding to the solicitation, giving the Contractor a reasonable proposal preparation time while taking into account the unique requirements and circumstances of the effort;

Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the Basic Contract;

All costs associated with the preparation, presentation, and discussion of the Offeror’s proposal in response to an RFP shall be at the Offeror’s sole and exclusive expense; and

All Orders placed under the Basic Contract are subject to the terms and conditions of the Basic Contract at time of order award. In the event of any conflict between the Order and the Basic Contract, the Basic Contract will take precedence.

1. Ordering will be accomplished utilizing individual task orders (TOs). Task orders will be issued on a Firm-Fixed Price (FFP) basis.

1. FFP labor rates corresponding to each Period of Performance set forth in the contract are applicable to all task orders and are set forth in Attachment 5, entitled "Labor Categories". Labor rates shall not exceed the rate in the labor table; however, rates may be proposed at a lower rate based on location and experience. Efforts identified in the Performance Work Statement (PWS) are described in general terms. Task orders shall be issued to the Contractor as necessary for efforts described more specifically in the task order's PWS. The Contracting Officer is the only individual authorized to award task orders and modifications thereto under this contract.

1. TASK ORDERS ORDERING INFORMATION: Task Orders issued will include, but not be limited to the following information (when applicable).

2. Request for Proposal (RFP): The Contracting Officer or Contract Specialist will furnish the Contractor with a written RFP that includes:

0. The Government will issue a Performance Work Statement (PWS) describing specific work to be performed;

0. Anticipated performance period; and

0. Any other pertinent information.

2. Proposal: The Contractor shall, within the time specified, provide an original (additional copies, if requested) proposal that addresses:

1. The Contractors shall provide the Contracting Officer an original and copies (as specified) of a complete, detailed proposal. The proposal shall address Technical, Price, a comprehensive technical approach to accomplish the work effort and any other pertinent information described in the Request for Proposal (RFP).

1. A detailed price proposal. The proposal shall include a breakout of direct labor and profit/fee; a proposed schedule for completing the task order effort; and any other pertinent information. (3 quotes shall be provided for non-pre-priced materials and the contractor shall accept the lowest price technically acceptable)

1. In an event that the Contractor’s proposal includes subcontracts, a detailed breakdown of the price for materials and price for labor must be included.

1. Capital Improvement Projects: Capital improvements to general equipment must be noted and awarded as such when a task order performs the following: (1) the improvement increases the asset's useful life by two or more years, or increases the assets capability, or increases its capacity or size, and (2) the cost of the improvement equals or exceeds the capitalization threshold ($250K). The contractor shall note this in their proposal and the task order will be awarded under the capital improvement CLIN.

2. Communications: The Contracting Officer will review the proposal and enter into communication with the contractor as necessary.

2. Modifications of Orders: Orders may be modified only by the Contracting Officer. Any changes to the contract or task orders will be made by the Contracting Officer.

2. The Ceiling Price for each Order may not be changed except when authorized by a modification to the Task Order.

2. The Contractor shall acknowledge receipt of any task order within one working day after receipt.

1. ORDERING PROCEDURES FOR GOVERNMENT PURCHASE CARD (GPC): The GPC will be used for all pre-priced projects less than $25K. The Contractor shall submit three (3) quotes to the Ordering Official for all projects under the micro-purchase threshold and that are not on the pre-priced book. The Contractor must justify a fair and reasonable price and shall accept the lowest price technically acceptable.

3. Request for Proposal (RFP): The Contracting Officer Representative (COR) team will furnish the Contractor with a written RFP (for only potential credit card task orders) that includes:

0. The Government will issue a Performance Work Statement (PWS) describing specific work to be performed;

0. Anticipated performance period; and

0. Any other pertinent information.

3. Proposal: The Contractor shall, within the time specified (typically three days), provide an original (additional copies, if requested) proposal that addresses:

1. The Contractors shall provide the COR team an original and copies (as specified) of a complete, detailed proposal. The proposal shall address Technical, Price, a comprehensive technical approach to accomplish the work effort and any other pertinent information described in the Request for Proposal (RFP).

1. A detailed price proposal. The proposal shall include a breakout of direct labor and profit/fee; a proposed schedule for completing the task order effort; any other pertinent information. (3 quotes shall be provided for non-pre-priced materials and the contractor shall accept the lowest price technically acceptable)

3. Communications: The COR team will review the proposal and enter into communication with the contractor as necessary.

3. Modifications of Orders: Orders may be modified only by the Contracting Officer. Any changes to the contract or task orders will be made by the Contracting Officer. If modification still falls under the GPC requirements, the modification can be done by the COR.

3. The Ceiling Price for each Order may not be changed except when authorized by a modification to the Task Order. If the ceiling of the price book item project goes over $25K, the modification must go to the Contracting Officer. If the modification for a price book project requires a non-price book project item, the modification must go to the Contracting Officer. If the non-price book project modification increases the total project value to over $10K (or Government micro-purchase limit), the modification must go to the Contracting Officer

3. The Contractor shall acknowledge receipt of any task order within one working day after receipt.