Attachment 1 - Wifi Service SOW.pdf

Statement of Work (SOW)

2025 NELLIS AIR SHOW

Wi-Fi and Internet Services

Description of Service:

General Requirements: Contractor shall provide free Wi-Fi and Internet connectivity for Aviation Nation Air Show, 4-6 Apr 2025.

Background: The Nellis Air Show is an event held at Nellis Air Force Base, NV. The event is expected to have nearly 200,000 viewers over a three-day period. The event features aerial demonstrations, military displays, and food and drinks. Reliable Wi-Fi and Internet has been a problem in the past. At previous Airshows, Wifi/ internet providers have not been available to provide the service or providers would limit connection to that provider’s customers. An agnostic service provider capability is requested so all guests will have strong wi-fi/internet capability.

Through the provided wifi/ internet, guests will be able to access the Air Show’s website that will provide various information about the event, leading to a better and easier experience at Aviation Nation.

Contractor Requirements: The Contractor shall provide service solution options to meet the goal of free, reliable and strong Wi-Fi and internet capabilities for everyone at the Air Show;

including our guests, staff and our Production Team. The Production Team will be both at Nellis and a camera crew will be positioned on the mountain east of Nellis AFB. The camera crew to the production van is 2.3 miles line of sight. Wi-Fi must cover the entire Air Show area, approximately 5,000 feet, with one portion having a 75-degree bend. Wi-Fi must be able to work with minimal degradation to service in a high density area of people simultaneously environment. The Wi-Fi/Internet service will be used to facilitate guests use of cell phones and access to air show website functions. The Production Team will use this internet capability to live stream the Air Show around the globe. The contractor should mention their capabilities and cost for creating different SSIDs for separate groups (guests, vendor, Air Show Staff, etc.-- 200Mb minimum for Staff and Production Teams and Network Prioritization). Both these service areas should be wireless as much as possible, no hardwiring will be on the ramp requiring taping cable or lines. The main air show crowd line is 5,000 feet and the ramp is 500 feet wide.

The production team will require connectivity using, Ubiquiti Wi-Fi bridge, to seamlessly connect the mobile production van with the commercial internet. Additionally, the following ports are required for video/audio from the mountain locations. Based on our WAN IP:

PORTS PROTOCOL

18101 TCP

9601-9604 UDP

1937 TCP

18256 TCP

10023 TCP

1000 TCP/UDP

444 TCP/UDP

81 TCP/UDP

49152-65534 TCP/UDP

5555 UDP

If power is needed, there exists 110-120v power on each of the stadium lights for Wi-Fi or Internet service, the event organizers will coordinate the solution for this requirement. In providing internet, if the contractor requires a “service connection” capability the 99 Communication Squadron will work with the contractor on this requirement. Both these service areas should be wireless as much as possible, no hardwiring will be on the ramp requiring taping cable or lines.

Within 30 days of contract award, the contractor shall meet (either face-to-face or initially via Teams) with the government Director of Ground Ops, Communication representations, leads for the 2 AVS, Dir, Aviation Nation and local Nellis Frequency Manager. This meeting will be a coordination meeting to options and requirements.

Period of Performance: Contractor shall arrive at Nellis Air Force Base not later than 1200 PST 3 April 2025. Contractor shall not depart Nellis Air Force Base prior to 1900 PST on 6 April 2025, and if staying until Monday will plan on departing NLT 1000 PST on 7 April 2025.

Points of Contact:

The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. This supervisor will be located with other key Air Show personnel on site at Nellis AFB and reachable by cell phone as a minimum. The supervisors shall be on-site (physically on base) during operations during the three days of the 2025 Air Show.

Installation Access:

The Contractor must provide the Organizer with the following information:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Dir, Ground Support will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Government Furnished Property/Services:

Deposits. The Organizer will not pay any deposits. All costs will be inclusive and will be paid in one lump sum. Payment will be made within 30 days of acceptance of a proper invoice.

Report of Damage, Destruction, Injury, or Death:

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 99th Security Forces Squadron (SFS) Law Enforcement Desk at 652-2311 shall be notified within 5 minutes of the occurrence.

(2) The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident:

- A preliminary written report, to include witness statements, as soon as practicable.

- A complete written report within 96 hours of the incident.

Contractor’s Liability Insurance: The Contractor will maintain personal liability insurance with limits of one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. To provide evidence of the above coverage, Civil Aircraft Certificate of Insurance (DD Form 2400) will be provided under this agreement before arrival at Nellis AFB.

Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required prior to arrival.

END OF PERFORMANCE WORK STATEMENT