Attachment 1 - Vandenberg Space Force Base STARBASE Academy - Performance Work Statement (PWS).pdf

STARBASE Vandenberg Vandenberg Space Force Base

Performance Work Statement

(PWS)

March 2022

TABLE OF CONTENTS

SECTION NO. AND TITLE PAGE NO.

1. Introduction 3

2. STARBASE Academy Participants 3

3. Performance Objectives 3

4. Personnel 6

5. Government Furnished Facilities, Equipment, and Services 11

6. Contractor Responsibilities 12

7. Quality Control 12

8. Contractor Provided Equipment 13

9. Quality Assurance 13

10. Contractor Manpower Reporting Requirement 14

11. Contractor Records 14

12. Mission Essential Service 15

13. Services Summary 15

Appendices

Appendix A – Applicable References 16 Appendix B – Definitions 17 Appendix C – Facility Drawing 19 Appendix D- Government Furnished Equipment 21

PERFORMANCE WORK STATEMENT (PWS)

1.1. INTRODUCTION

1.2. Purpose. The purpose of this effort is to obtain the services and expertise necessary for the operation and management of the Department of Defense (DoD) STARBASE Program at Vandenberg Space Force Base (VSFB), California. The Contractor shall provide all services for the management and operation of the STARBASE program in accordance with this PWS.

1.3. Background. Title 10, United States Code section 2193b(c) directs the Secretary of Defense to provide for the establishment of the STARBASE program. The goal of the program is to raise the interest and improve the knowledge and skills of at-risk youth in the areas of science, technology, engineering and mathematics.

1.4. STARBASE is implemented at the base-level through two programs:

1.4.1. A basic DoD STARBASE Program operates with elementary students at the host location, usually at the 5th grade level, and can be broken down into two phases — during the normal school year and outside the normal school year. During the school year, DoD STARBASE Program academies provide instruction in a classroom environment using approved DoD STARBASE core curriculum. Outside the normal school year schedule, DoD STARBASE Program academies also provide supplemental classes.

1.4.2. DoD STARBASE 2.0 is a STEM-based afterschool coaching program that is based at a collaborating school system. The objective is to serve students at other grade levels in the STEM areas beyond their initial DoD STARBASE Program experience. The program maintains a unique school-based afterschool program that targets 6th to 8th graders. The DoD STARBASE 2.0 program is highly structured and helps support school goals, provides safe environments for students, and improves student-teacher relationships while empowering schools through student referrals.

2.0. STARBASE ACADEMY PARTICIPANTS

2.1. STARBASE Academy participation offers the majority of its assistance to at-risk-youths through coordination between the STARBASE Director, local school administrators or other alternative education providers. The STARBASE participants may be selected on the basis of:

a. Racial or ethnic minority status

b. Disability

c. Socio-economic disadvantage

d. Limited English proficiency

e. Historic under-representation in science, math and technology fields

f. Low academic performance

2.2. Final approval of organizations sending participants to STARBASE Academy shall be made by the STARBASE Director based on district application to participate in the STARBASE program, alternative education school providers, or individual or group of home schooling families that have applied for STARBASE classes. The Contractor shall neither approve nor disapprove individual student nominations for participation in the STARBASE Program; the participating school is solely responsible for designating student participation.

2.3. Target Grade Level- The basic DoD STARBASE Program focuses on providing STEM instruction primarily to 5th graders. Local school district administrators or other alternative education providers may determine that students from the 4th or 6th grade may also benefit from STEM instruction and therefore can be included on an exception basis, approved by the OASD(M&RA) STARBASE Program Manager.

2.4. Supplemental Open Enrollment classes are based on submission of applications on a first– come/first-served basis but will be afforded to children from military families first. Once the enrollment period for military children closes, enrollment will open up to other students to fill any remaining spots in the class. Students for these programs do not have to be classified at-risk youths.

3.0. PERFORMANCE OBJECTIVES

The Contractor shall provide all services and supervision necessary for the operation of the STARBASE Academy and STARBASE 2.0. STARBASE 2.0 is an option for additional services and if exercised by the government, will be implemented after the first full year the STARBASE core is taught and/or after STARBASE evaluation. Services provided shall include: STARBASE program management educational instruction; instructor hiring/dismissal, supervision and evaluations and information management required to ensure successful accomplishment of the STARBASE program.

Students’ subject knowledge improvement will be determined by pre- and post-class evaluation.

Student performance will be evaluated based upon the objectives and standards set forth in the approved curriculum.

3.1. Classroom Size and Instruction Time

3.1.1. The STARBASE Academy shall provide the following for each classroom: At least 30 classes during the school year, each comprising 25 classroom contact hours and containing 20-35 students for a total of 750 hours of instruction per school year. The contractor will develop a STARBASE schedule in order to meet this requirement; however it is anticipated a minimum of 5-hours of classroom time per day is needed Monday through Friday in order to meet the 750 hour requirement. In addition, each classroom is responsible for providing at least 2 weeks of classroom contact hours (20-25 hours per week) in supplemental programs over schools’ vacation breaks. Priority should be given to providing a DoD STARBASE Program opportunity to military dependents at the hosting facility.

3.1.2. All STARBASE Academy classroom contact hours shall take place at Bldg 16135 VSFB, California. If tours, demonstrations, or summer program instructional periods are planned to be conducted outside of the designated classroom, the contractor must notify the COR within 14 calendar days of the event.

3.1.3. STARBASE Academy may offer additional periods of special instruction, summer sessions, one-day workshops, community outreach and instructor training periods. These programs do not count toward the 750 hours of classroom contact per year. It is required there be a minimum of 2 supplemental programs per classroom, with a length of one week (Monday through Friday) and enrollment determined per paragraph 2.3.

3.1.4. STARBASE Vandenberg will include two classrooms with the opportunity for growth.

Class sizes may range from 20-35 pupils. Supplemental classes must be between 15 and 35 students. Exceptions to this policy may be approved on a case-by case basis by the

OASD-RA.

3.1.5. The start date of the STARBASE Academy is anticipated to be September 2022.

3.2. Topics of Instruction and Curriculum

3.2.1. The Contractor shall use the DoD-approved curriculum and lesson plans for the STARBASE Academy. All lesson plans/topics must come from the DoD- approved Lesson Plan list on the DoD STARBASE website. Contractor can request access to the secure site from www.dodstarbase.org. Instructional material used for summer outreach programs and STARBASE 2.0 advanced programs does not need OASD(M&RA) review/approval.

3.2.2. The STARBASE Academy shall provide instruction which includes the following subject areas:

a. Sciences - which includes chemistry and physics

b. Technology - which includes innovations, navigation and mapping

c. Engineering - which includes engineering design process and computer aided designed

d. Math - which includes number relations, measurement, geometry and data analysis

e. STEM Careers - STEM careers on military facilities and personal investigations

3.2.3. Students’ subject knowledge improvement will be determined by pre- and post-class evaluation

3.3. The contractor shall perform at least four community outreach activities in the form of workshops, fostering community partnerships, and teacher training periods. These additional periods of instruction will not count as part of the requirement for 25 classroom contact hours, but instead as community awareness in the DoD STARBASE Program 12-month schedule. The purpose of these outreach activities will be to develop and enrich strategic partnerships with other community STEM partners. They should focus on strengthening existing relationships and work to develop new connections between educational entities, employers, and the communities in which they are embedded, in order to build STEM ecosystems that broaden and enrich a learner’s journey

3.4. To execute the DoD STARBASE Program the contractor shall:

3.4.1. Have written standard operating procedures for operating the DoD STARBASE Program academy in a military facility.

3.4.2. Have an employee manual that outlines procedures for DoD STARBASE Program personnel and procedures on using voluntary support.

3.4.3. Maintain necessary memorandums of understanding (MOUs) with appropriate organizations.

3.4.4. Annually report information regarding DoD STARBASE Program goals and http://www.dodstarbase.org/ their measurable achievements, academy expenditures, and number of students and classes to the OASD(M&RA) no later than 30 days after the end of the fiscal year.

3.4.5. Maintain a roster of participants from each DoD STARBASE Program class based on information provided by the supported school district, alternative education provider, or individual or group of home-schooling families using the approved DoD Demographic collection form.

3.4.6. Not be administered by a for-profit organization

3.5. To promote a successful Starbase program the contractor will:

3.5.1. In coordination with local school district administrators or other alternative education providers, actively encourage and review the participation of all elementary school students with the focus on those who are historically underrepresented in STEM career fields

3.5.2. Establish collaborative efforts with organizations and individuals to enhance and expand opportunities for the DoD STARBASE Program.

3.5.3. Coordinate DoD STARBASE Program academy activities with local military, community, and business leaders.

3.6. STARBASE 2.0 (Option for additional services, may be exercised after first year)

3.6.1. Ability to expand to an after school program focused on Science, Technology, Engineering and Math (STEM) subjects tailored to junior high students (grades 6-8).

For each school an MOU or memorandum of understanding must be in place.

3.6.2. Junior high student participants may be selected with the coordination of local school administrators and sites based on the feeder pattern of the school district with elementary participants in STARBASE Academy. Each school will be led by a teacher from the participating school.

3.6.3. Provide mentors on up to a 4:1 student to mentor ratio for the activity chosen. This activity is chosen by the STARBASE Program Instructor and coordinated with the COR.

3.6.4. Each STARBASE 2.0 will meet for no less than 4 hours each month, for a minimum of 20 hours for the school year. It may be expanded to a period of 6–10 weeks; topics of sessions may cover any STEM subject.

Requirements to operate a STARBASE 2.0 Program will follow the ASD(M&RA)’s program guidelines as outlined in the DoD STARBASE 2.0 Program Guide.

4.0. PERSONNEL

The Contractor shall employ personnel for the operation of the STARBASE Academy in the positions listed below. STARBASE Vandenberg will have at least six full-time staff consisting of a director, deputy director, instructor, and instructor assistant or office manager. Persons assigned to each position shall meet or exceed the qualification specifications for that position. The Contractor will ensure professional development/training requirements are met as directed by OASD-RA. When students are on-site, at least two STARBASE staff members must be present in the classroom at all times. Background checks shall be completed on all personnel within thirty days of being hired and are the responsibility of the Contractor. The Contractor shall not allow any employee to interact with children until the employee has passed a background check. If at any time the Contractor receives or discovers information that an employee has been arrested or charged with a criminal offense that could result in license or certification suspension or revocation, or disqualification/denial of a satisfactory background check review under Department of Defense Instruction (DoDI) 1402.5 or most current version, the Contractor shall immediately notify the Contracting Officer in writing and remove the employee from the base/site.

4.1. Director. The Director shall develop, supervise, direct, organize and manage the day-to-day operations of the STARBASE Academy. This individual shall act as the liaison with military, community and business leaders; liaison with schools/school districts and Vandenberg school liaison; community relations; personnel; curriculum design; fiscal planning; providing annual reports to DoD STARBASE, and execution; staff hiring and dismissal; staff development; and all other activities of the STARBASE Academy.

4.1.1. The Director shall meet the following qualification criteria:

a. A bachelor’s degree, preferably in a STEM field or education.

b. At least 5 years of experience in elementary education or program management is preferred.

c. Experience understanding and ability to implement STEM methods

d. Experience with developing and implementing new programs and initiatives

e. Experience in creating, developing, and implementing training workshops

f. Experience in organization, administrative problem-solving, conflict resolution and record keeping

4.1.2. The Director shall possess the following knowledge, skills and abilities:

a. Knowledge of internet-based tools as well as Microsoft Office products

b. Knowledge of strategic planning, business plan development, marketing strategies and budgeting

c. Experience in education, supervision, and management of educational programs

d. Knowledge of military policies, procedures, and protocol

e. Knowledge of program evaluation methods and development of outcome measures

f. Ability to work with public officials, military leaders, school district liaisons, VSFB school liaison officer, influential citizens and corporate leaders

g. Ability to travel locally on a regular basis

4.1.3. Responsibilities of the Director shall include:

a. Overall supervision and management of the STARBASE program and designated satellite facilities

b. Implement Standard Operating Procedures for the STARBASE program and Memorandum of Understanding (MOU) among STARBASE and local school agencies

c. Coordinate, supervise and administer STARBASE program requirements, marketing plan and business plan

d. Hiring and dismissal, management, supervision and annual written evaluations of STARBASE Academy staff

e. Represent the program at initial training, and annual training conferences as required per OASD-MRA. Typically one week in length and within the Continental United States.

All costs including travel to conferences and training will be the responsibility of the Contractor

f. Implement program guidelines, policies and procedures according to the DoDI or

OASD/RA

g. Develop and coordinate partnerships with schools, businesses and government agencies

h. Make available for review upon request end-of-quarter reports for the STARBASE program to the designated COR for review no later than 10 calendar days following the end of the quarter. These reports shall contain at a minimum:

1. 5-day schedule of STARBASE Activities for the quarter

2. District(s) served

3. Name and number of schools served

4. Number of students served

5. Pre and post class assessment scores

6. Number and type of classes conducted

7. Update on fundraising opportunities and community collaborations

8. Volunteers for:

a. Tours - site of tour and number of volunteers

b. Graduation - guest speaker, number of adults (family, guardians, grandparents) attending

i. Receive, review, and distribute all incoming correspondence including creating a point-of-contact list

j. Maintain quality control of official documents including travel vouchers, purchase orders, contracts, schedules, and other documents designated by the COR

k. Meet and greet visitors and guest as needed

l. Prepare outgoing correspondence

m. Maintain program records, files, and databases consolidating data for end-of-year reports and other reports as needed

n. Set up and maintain program website and social media

o. Coordinate with schools for attendance, pre-test, graduation schedules, enrollment forms, and any schedule changes

p. Maintain schedule, create agenda, take minutes, and distribute minutes for staff and

Board meetings.

q. Formulate and update program goals, objectives and strategies as necessary

4.1.4. Director Clerical Duties:

a. Assist district teachers to complete on-line STARBASE survey

b. Send survey login information to volunteers, speakers and tour guides, to complete on-line STARBASE survey

c. Conduct evaluations, collect data, and prepare statistical summaries of program data

d. Plan graduation ceremonies, secure guest speaker, and prepare presentation for graduation

e. Produce and distribute to local schools and base populace the quarterly STARBASE newsletter

4.2. Deputy Director. The Deputy Director shall assist the director in development, supervision, organization, and management of the day to day operations of the STARBASE Academy. This individual shall aide in curriculum design; fiscal planning; providing annual reports to DoD STARBASE, and program execution as a whole. The Deputy Director shall serve as the Lead Instructor for classroom staff. The Deputy Director reports to the Director.

4.2.1. The Deputy Director shall meet the following qualification criteria:

a. A bachelor’s degree, preferably in a STEM field or education.

b. At least 3 years of experience in elementary education is preferred.

c. Experience understanding and ability to implement STEM methods

d. Experience with developing and implementing new programs and initiatives

e. Experience in creating, developing, and implementing training workshops

f. Experience in organization, administrative problem-solving, conflict resolution and record keeping

4.2.2. Responsibilities of the Deputy Director shall include:

a. Provides classroom instruction.

b. Maintains records and files.

c. Organizes and manages classrooms.

d. Prepares the facility and the instructional materials for classes.

e. Serves as deputy for the director.

4.2.3. Deputy Director Clerical Duties:

a. Collect pertinent data necessary to evaluate program effectiveness

b. Maintain student workbooks

c. Assist in maintenance of scrapbook of photos, press releases, announcements, and other pertinent materials documenting program progression and success

d. Select and prepare requests for appropriate materials for purchase

e. Verifying material shipments, updating material inventories, and putting away supplies

4.3. Two Program Instructors. The Program Instructors shall be able to organize and manage classrooms; provide classroom instruction; maintain records and files; and organize, manage and prepare classes in all areas of the STARBASE curriculum for instructors and students. They shall also assist the Director with the operations, management, development and implementation of the STARBASE Academy. Instructors report to the Deputy Director.

4.3.1. The Program Instructors shall meet the following criteria:

a. Bachelor’s Degree preferably in a STEM field or education. At least 3 years of experience in elementary education is preferred.

4.3.2. The Program Instructor shall possess the following knowledge, skills and abilities:

a. Knowledge of internet-based tools as well as PTC Creo Software and Microsoft Office products

b. Ability to recognize and implement effective teaching practices and classroom management skills

c. Ability and willingness for quality communication and effective relationships with military and civilian personnel, district school teachers, students, parents, and volunteers

d. Represent the program at initial training, and annual training conferences as required per OASD-RA. Typically one week in length and within the Continental United States. All costs including travel to conferences and training will be the responsibility of the Contractor

e. Maintain current Cardiopulmonary Resuscitation (CPR)/First Aid certification

4.3.3. Program Instructor Classroom Duties:

a. Prepare materials, lesson scripts, classrooms, and activities for instruction utilizing computer and classroom smart technology for lessons where appropriate, save backups to external hard drives

b. Provide instruction in all areas of STARBASE curriculum for instructors and students

c. Work as a team with other instructors to prepare lessons, daily class schedules, and instruction in the classrooms

d. Identify participating individual students’ needs, and provide appropriate intervention and accommodation to help ensure success in program completion

e. Assist in developing new curriculum lessons, which are correlated with state and national objectives, to submit to STARBASE OASD-RA curriculum committee for consideration

f. Conduct and evaluate all pre/post tests

g. Assist visiting instructors who participate in STARBASE

h. Participate in graduation ceremonies

i. Serve as mentor to visiting Instructors

4.3.4. Program Instructor Clerical Duties:

a. Collect pertinent data necessary to evaluate program effectiveness

b. Maintain student workbooks

c. Assist in maintenance of scrapbook of photos, press releases, announcements, and other pertinent materials documenting program progression and success

d. Select and prepare requests for appropriate materials for purchase

e. Assist in verifying material shipments, updating material inventories, and putting away supplies

4.3.5. Other Duties:

a. Classroom, small break room and office maintenance and cleaning

b. Assist in all other duties or activities deemed necessary by the STARBASE Director for mission success

4.4. Two Instructor Assistant(s). The Teaching Assistant shall organize and manage classroom as backup to the Program Instructor; organize, manage and prepare classes in all areas of the STARBASE curriculum for instructors and students; and maintain the classroom order and materials.

They shall also assist the Director with the classroom inventories, mission logs, name tags, awards and graduation certificates. Teaching Assistant reports to the Director.

4.4.1. The Teaching Assistant, at a minimum, shall meet the following qualification criteria:

a. High School diploma or higher and must be at least 18 years old.

4.4.2. The Teaching Assistant shall possess the following knowledge, skills and abilities:

a. Knowledge of internet-based tools as well as Microsoft Office products

b. Ability to recognize and support the Program Instructors in teaching practices and classroom management skills

c. Ability and willingness for quality communication and effective relationships with military and civilian personnel, district school teachers, students, parents, and volunteers

d. Maintain current CPR/First Aid certification

4.4.3. Teaching Assistant Classroom Duties:

a. Prepare materials, classrooms, and activities for daily instruction

b. Read and know scripts for lessons to place materials and equipment needed for instruction

c. Clean and store classroom materials and equipment

d. Restock materials for instruction

e. Ensure that robots, if applicable, and computers are charged

f. Identify participating individual students’ needs, and provide appropriate intervention and accommodation to help ensure success in program completion

g. Assist visiting instructors who participate in STARBASE

4.4.4. Teaching Assistant Clerical Duties:

a. Assist district instructors to complete on-line STARBASE survey

b. Assist in sending survey login information to volunteers, speakers and tour guides, to complete on-line STARBASE survey

c. Assist in maintenance of scrapbook of photos, press releases, announcements, and other pertinent materials documenting program progression and success

d. Assist in selecting and preparing requests for appropriate materials for purchase

e. Assist in verifying material shipments, updating material inventories, and putting away supplies

f. Maintain and rotate content of bulletin boards

g. Maintain classroom inventories and consumables to be ordered and notify Director when supplies need to be replenished

h. Prepare students name tags, awards, and graduation certificates

4.4.5. Other Duties:

a. Classroom, small break room and office maintenance and cleaning

b. Supervise lunch and help organize for class

c. Assist in all other duties or activities deemed necessary by the STARBASE Director for mission success

4.5. One Office Manager. The Office Manger must be at least 18 years old and have a high school diploma. . The Office Manager assists the STARBASE Academy staff by maintaining records, correspondence, and files; assists in preparing classroom materials and activities; assists program instructors in class activities as needed. Greets visitors and answers the telephone and schedules meetings with the staff or visitors. The office manager reports to the Director

4.6. MOBILIZATION AND START UP OF STARBASE VANDENBERG:

The STARBASE Contractor shall mobilize employees, supplies, and services necessary to have the STARBASE Academy ready for classes to begin September 2022.

4.5.1. Operational Plan: Within 7 calendar days of contract award, the Contractor shall make available to the COR for review upon request a detailed operational plan to include, but not limited to:

a. Staff recruiting, training and placement

b. Infrastructure set-up/layout. Also include gap analysis of infrastructure, supplies and other areas of concern, including recommendations and resolution.

c. Schedule for start-up of operations and classes

d. Quality Control protocols and procedures.

4.5.2. Staff Development. The Contractor shall train new staff in accordance with Department of Defense Instruction 1025.7 Department of Defense STARBASE Program.

Prior to the first class session, the Contractor shall have the staff trained and copies of their training records made available to the COR for review upon request.

4.5.3. Build the Curriculum and Program of Instruction. As described in 3.2.2.1, the Contractor will develop the STARBASE Vandenberg Curriculum and Program of Instruction established by OASD (RA). The Contractor shall have this complete within 30 days of contract award and shall make a copy available to the COR for review upon request.

4.5.3.1. Develop Courses Within Curriculum and Program of Instruction. In addition to the curriculum, the Contractor will develop the courses to include, but not limited to books, binders, projects, study aids, supplies, classroom requirements, and graduation.

4.5.4. Liaison to the Community and School Systems and Program Awareness. The Contractor shall provide a liaison, generally the Director of STARBASE, to develop relationships with the local school systems and community leaders. The liaison will also increase STARBASE program awareness within the community through advertising and outreach programs. This will be an ongoing requirement throughout the project. However, the Contractor should have the liaison and outline in place within 30 days of contract award in order to effectively inform the targeted audience. The Contractor shall make a copy of the developed outline available to the COR for review upon request.

4.5.4.1. Coordinate Student Participation with Local School Systems. The liaison shall work with the local school systems to insure maximum student participation and awareness of the STARBASE program. This includes, but is not limited to, coordinating student attendance at the STARBASE Academy, student transportation to and from the STARBASE Academy, and information distribution to parents. This will be ongoing throughout the project, but shall be initiated within 30 days of contract award.

5.0. GOVERNMENT-FURNISHED FACILITIES, EQUIPMENT, AND SERVICES:

The government will provide the Contractor the facilities, equipment and items specified below, in a ready for use condition, for use in the performance of this contract.

5.1. Government-Furnished Facilities. (Drawing at Appendix C) The Government will provide Building 16135 located at Vandenberg SFB, California. Title to the facilities shall remain with the Government. The Government will maintain the facility and perform repairs in accordance with sound industrial practices. The Government will maintain the grounds surrounding the building.

The Contractor shall not permit the use of the facility by others. The Contractor shall not construct or install any fixed improvement or structural alteration. The Contractor shall take all reasonable steps to protect the facilities from damage and shall contact the COR who will contact the Contracting Officer immediately if damage is sustained.

5.2. Maintenance of Government-Owned Facilities. The Vandenberg SFB 30th Civil Engineering Squadron (30 CES) will be responsible for outside building maintenance. Outside maintenance will include preventative maintenance for Class II property, such as Heating & Air Conditioning (HVAC) systems and fire protection systems. The Government will provide exterior repair and maintenance to facilities for painting, roofing, roof ventilators, exterior doors and windows, gutters, downspouts and other such requirements that assure weather tightness or basic structural integrity. The Government will maintain the interior of the building.

5.3. Utilities. The Government will furnish electricity, water, sewage, and phone service as necessary for accomplishment of work in accordance with this contract at no cost to the

Contractor. The Contractor shall not change or modify any utility system or component without prior review and approval by 30 CES. Also, the Contractor shall not connect any Contractor property, equipment or system without prior review and approval by the 30th Communications Squadron (30 SCS). The Contractor shall practice energy conservation in the Government-provided facilities. Internet services will be provided to STARBASE offices by a commercial vendor at Contractor’s expense.

5.4. Security, Fire, and Medical Services. The Government will provide police and fire protection.

5.5. Government-Furnished Items. The Government will furnish to the Contractor office furniture to include, but not limited to, desks, chairs, filing cabinets, and bookcases, IT equipment, classroom science lab tables for students, student chairs, and storage cabinets for instructional supplies and all other required equipment and supplies. All equipment purchases, to include office supplies, invoiced against STARBASE academy funds will be government property. Mandatory government sources of supply must be used when purchasing equipment and supplies for the Academy. There is a list of government furnished equipment (GFE) in Appendix D. The Contractor is responsible for the maintenance, repair, and replacement of all GFE and shall maintain at least the same inventory levels of the GFE at all times during the operation of the STARBASE program. The contractor is responsible for all technical support related to government and contractor furnished electronic equipment to include executing warranty specific claims. Items listed as curriculum supplies in the GFE table will be required to be maintained IAW DoD STARBASE curriculum requirements found at dodstarbase.org.

6.0. CONTRACTOR RESPONSIBILITIES:

6.1. Permits, Licenses, and Certifications. Unless otherwise specified in this PWS, the Contractor shall obtain necessary permits, licenses, certifications and teaching credentials; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this PWS. Maintain records of such requirements and make the documentation available to the Government for review prior to the individual beginning work on this contract, but no later than 45 days from contract award.

6.2. Safety Requirements. Contractor employees shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The STARBASE Director will provide a verbal report to the COR and Contractor, to report to Contracting Officer as soon as possible each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The STARBASE Director will provide a completed copy of required Accident Investigation Reports to the COR and Contractor, to report to the Contracting Officer within 24 hours of each occurrence.

6.3. Physical Security. The Contractor shall safeguard all Government property provided for Contractor use and will perform Facility Manager responsibilities., as defined in Appendix B, Definitions. At the close of each work period, the Contractor shall secure Government facilities, property and materials as required.

6.3.1. Key Security. The COR will provide the Director with six (6) keys, recorded on AF Form 1297. Replacement of a damaged or lost key must be documented on an AF Form 332 Work Order Request. All keys are the property of the US Government and may be confiscated at any time. The Contractor shall not duplicate keys issued by the Government. The Contractor shall immediately report to the COR any occurrences of lost, stolen, or duplicated keys. The

Contractor shall prohibit the use of Government-issued keys by any persons other than the Contractor employees. The Contractor shall not use keys to open work areas for personnel other than Contractor employees engaged in performance of duties.

6.3.2. Key Replacement: In the event that Government-issued keys (other than master keys) are lost, stolen, or duplicated, the Contractor shall be required, when directed by the Contracting Officer, to re-key or replace affected lock or locks at the expense of the Contractor. In the event that a Government-issued master key is lost or duplicated due to the fault or negligence by Contractor employees, the Government will replace all locks and keys for that system at Contractor expense.

6.4. STARBASE’s core business hours are 8:00 AM – 4:00 PM (Monday through Friday), 280 minimum contact days per year. Days of Operation and Recognized Holidays will be based on the STARBASE schedule.

6.5. When students are on-site, at least two STARBASE staff members must be present in the classroom at all times.

6.6. Contractor must support a monthly meeting with the COR. Approval to cancel meetings can be obtained from the COR on a case-by-case basis.

7.0. QUALITY CONTROL:

7.1. Quality Control Program. The Contractor shall develop and maintain a quality control program to ensure contracted services are performed in accordance with the PWS. Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

7.1.1. The Contractor shall keep inspection instructions, auditing and testing current with PWS requirements.

7.1.2. The Contractor shall maintain records of all audits and inspections and make available to the Government upon request. The Quality Control records shall indicate the nature of the number of observations made, the number and type of deficiencies found and the nature of corrective and preventive action taken as appropriate.

7.2. Customer Complaints: The Contractor shall coordinate all customer complaints/resolutions with the COR. Contractor shall maintain on-site records of all customer complaints and corrective actions.

8.0. CONTRACTOR-PROVIDED ITEMS:

The Contractor is responsible for obtaining the following in support of the STARBASE Academy:

Item Quantity

Basic office supplies (i.e. pens, pencils, paper, printer ink, etc.) Varies Instructional/Classroom materials required per DoD-Approved Lesson plans

Varies

The contractor WILL provide commercial internet to support up to 77 wireless connections. Building is hardwired to support commercial internet capability.

9.0. QUALITY ASSURANCE:

The Government will conduct quality assurance; however, the contractor is responsible for providing quality control. The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections, inspections of the Contractor's quality control program and receipt of complaints from Customers. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Contractor shall initially validate customer complaints. The COR will make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

9.1. The COR is the authorized representative for the Contracting Officer and will perform assessments of the Contractor’s performance. Subsequent to contract award, the identity of the COR(s) will be furnished to the Contractor.

9.2. The COR will inform the Contracting Officer when discrepancies occur and request corrective action be taken by the Contractor. The COR will make a notation of the discrepancy on the Certificate of Service (COS) report with the date and time the discrepancy was noted.

9.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer, and not to the COR.

9.4. The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

10.0. CONTRACTOR MANPOWER REPORTING REQUIREMENT:

10.1. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at the data collection site. Use the following web address to get to the Department of the Air Force data collection site: www.ecmra.mil.

10.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, the Contractor shall report all data no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

10.3. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

10.4. Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is http://www.ecmra.mil/ merely a contracting agent for another executive agency.

11.0. CONTRACTOR RECORDS:

11.1. All records, files, documentation, working papers and software provided by the Government or generated in the performance of this contract become and remain Government property and shall be maintained in accordance with AFI 33-322, Air Force Records Management.

12.0. MISSION-ESSENTIAL SERVICE:

All services to be performed under the contract have been determined to be non-mission-essential for performance during crisis.

13.0. SERVICES SUMMARY:

The Services Summary (SS) is a listing of critical performance objectives (services required) with associated performance thresholds (specific standards) that will be periodically verified by Government personnel. Each performance threshold represents the minimum acceptable level of Contractor performance for its corresponding performance objective. The performance objectives and thresholds represent only the critical components of this PWS and do not excuse the Contractor from performance of other responsibilities identified in this PWS.

Performance Objective

Paragraph#

Performance Threshold

Classroom Hours – 750 hours of instruction/contact hours per classroom are provided per school year

3.1. 100% compliance

Timely reporting - End-of-quarter, end-of-year reports, and annual plans for the STARBASE program are accomplished and submitted IAW PWS and DoDI 1025.7 requirements.

4.1.3. 100% compliance – Accurate and complete documents are made available within 30 days after end of the quarter or year (calendar or fiscal) as applicable.

Curriculum Standards, Objectives and Activities - Fully compliant with educational instruction and approved curriculum requirements of OASD (RA)

STARBASE

3.2. 95% of classroom time is spent on DoDI 1025.7 curriculum-required topics.

Appendix A Applicable References

Title 10, United States Code, Section 4593b, Improvement of education in technical fields: program for support of elementary and secondary education in science, mathematics, and technology

Department of Defense Instruction 1025.07 “Department of Defense STARBASE Program”

Title 42, United States Code, Section 13041, Requirement for background checks

Department of Defense Instruction 1402.5 “Criminal History Background Checks on Individuals In Child Care Services”

Direction & instruction for STARBASE program as provided by OASD-RA (http://dodstarbase.org/)

Air Force Instruction 91-202 “The USAF Mishap Prevention Program” http://dodstarbase.org/)

Appendix B Definitions

AC.1. At-Risk Youth. Students at-risk are those who have characteristics that increase their chances of dropping out or falling behind in school. These characteristics may include: being from a single parent household, having an older sibling who dropped out of high school, changing schools two or more times other than the normal progression (ex. elementary to middle school), having Cs or lower grades, being from a low socio-economic status family or repeating an earlier grade.

AC.2. Class. Within the context of the DoD STARBASE Program, a class is a grouping of students. This group may not necessarily have been a homogenous entity prior to DoD STARBASE Program instruction; it may be a temporary grouping for the purposes of assembling for the 25 hour period of DoD STARBASE Program instruction. A class consists of a minimum of 20 students.

AC.3. Classroom Contact Hour. A period of 60 minutes, plus or minus five (5) minutes, in which a STARBASE Academy Instructor is actively involved with the students or in which a military member is demonstrating, displaying or teaching students about a military application of math, science, or technology.

AC.4. Disability. Physical, mental or sensory impairments that render major life activities more difficult.

AC.5. Ethnic Groups. Subgroups within a larger cultural or social order that are distinguished from the majority and each other by their national, religious, linguistic, cultural and sometimes racial background. Note: Do not confuse with “Minority Groups”, which has the connotation of being the object of prejudice or discrimination.

AC.6. Historic Under-representation in Science, Math and Technology Fields (Disproportionate Representation). Over or under representation of a group in relation to the overall composition of the entity of which it is a part.

AC.7. Limited English Proficiency (Limited English Speaking). Individuals who know English as a foreign language but without sufficient proficiency to participate fully in an English-speaking society.

AC.8. Racial or Ethnic Minority Status. Concept used to describe people who are united or classified together on the basis of genetically transmitted physical similarities deriving from their common descent, and who are also frequently thought to share cultural and social traits.

AC.9. Socio-Economic Disadvantaged or Economically Disadvantaged. Used for economically deprived, poor, poverty stricken or disadvantaged individuals or groups who have low status in a particular society for reasons of race, sex, ethnicity, economics, language, geographic location, environment, education, disabilities, etc.

AC.10. STARBASE Academy. A STARBASE Academy is a DoD educational entity that seeks to improve the knowledge and skills of 5th grade students in Math, Science and Technology and follows the Academy model described in the DoD STARBASE Program Instruction.

AC.9. STARBASE 2.0. STARBASE 2.0 is an extension of the STARBASE Academy designed to create afterschool STEM clubs to junior high schools using mentors from DoD, industry, and universities. This program keeps students motivated and participating in STEM activities and competitions throughout junior high (grades 6-8). STARBASE 2.0 will be implemented after the 1st full year STARBASE core is taught and/or after STARBASE evaluation.

AC.10. STEM. Science, Technology, Engineering and Mathematics

AC.11. Facility Manager Responsibilities. Facility managers, in cooperation with all occupants of the building, are responsible for the care, management, and protection of assigned real property and are required to safeguard the property from damage or loss.

a. Complete Facility Manager training provided by 30 CES

b. Maintain fire‐safe conditions inside and outside the facility. All facility managers are required to have a working knowledge of local Fire Prevention and Protection requirements.

c. Establish rules for opening and closing the building during normal duty hours and ensure all occupants comply with the rules. These rules, including after‐hours admittance and security measures, will be posted inside the building by the facility manager.

d. Maintain an aggressive energy and water conservation program.

e. Serve as the central point of contact for building occupants requesting Civil

Engineer services.

f. Maintenance of area surrounding their assigned buildings as specified in local guidance.

g. Establish a key control program and procedures for the security of all basic and master keys that service their facility.

h. Ensure service requests are submitted either verbally or written in accordance with AFI 32‐ 1001, Operations Management and supporting playbooks. Requests for minor construction and planned work must be approved using an AF Form 332.

i. Ensure proper surveillance and customer complaint procedures are adhered to in accordance with the requirements in the contracts for refuse collection, grounds maintenance, and custodial services.

j. Ensure reserved parking is requested and maintained in accordance with CED approval and guidance.

k. Maintain a facility folder for a chronological history of the building (electronic file suggested to minimize resource consumption). This file will be kept current at all times. When there is a change in facility managers, the departing facility manager will turn this file over to the new facility manager and explain the use, importance, and procedures for keeping the file current. See details for what should be in the facility folder within the local Facility Management Program Handbook.

Appendix C Facility Drawing

Appendix D Government Furnished Equipment Appendix D Government

Furnished Equipment

Description Quantity

Refrigerator Hoshizaki Model No. R2A‐FS 1 Large dry erase wall calendar DRY ERASE CALENDAR

PLANNER, 4

MONTHS, 4' X 3' (FT)

Filing cabinets Four‐Drawer Lateral File Cabinet, 42w X 19‐1/4d X 53‐1/4h, Black

Filing cabinets Lorell Vertical File Cabinet ‐ 18" x 26.5" x 52" ‐ 4 x Drawer(s)

Shelving system(s) Closed Commercial Steel Shelving, Five‐Shelf, 36w X 12d X 75h, Medium Gray

Clock Black Plastic Body, 14.5” Diameter

Coffee Maker Mr. Coffee 12‐Cup Programmable Coffeemaker 900 W

Microwave Avanti 700‐watt One‐ Touch Microwave ‐ Single ‐ 5.24 gal

Capacity ‐ 700 W

Work Table/Conference Table Lorell Prominence Racetrack Conference Table ‐ 72" x 36" x 29" − Espresso Finish

Folding portable tables Bi‐Fold Folding Table, Platinum, 72" L x 30" D x 29" H

Electric stapler Bostitch Impulse 45 Electric Stapler ‐ 210 Staple Capacity ‐ Full Strip ‐ Black

Electric 3‐whole punch Bostitch Electric 3‐Hole Punch ‐ 3 Punch Head(s) ‐ 12 Sheet Capacity − 9/32" ‐ 3.3"13.2" ‐ Black, Silver

Lamination machine 3M ‐ WORKSPACE

SOLUTIONS

Scotch Heat‐Free Laminator, 25" Wide

Vacuum cleaner Hoover EmPower C1660900 Commercial Upright

Vacuum Cleaner ‐ Black

Broom and dustpan Libman Lobby Broom & Dust Pan Set, Model# 919

Paper shredder Paper/CD Shredder, Light Grey, 15.8" W X 28.6" H X 10.7"D, Skilcraft

Portable step ladder Louisville Fiberglass Step Stool, Step

Dishwasher Hobart Model No. LXEH‐2 1 Tables AA‐NPS Science Lab

Table ‐ Chemical Resistant Top ‐ 24"W x

54"L x 36"H ‐ Black/Oak Legs

Student Chairs ACADEMIA SCHOOL CHAIR, INSPIRATION CLASSROOM

CHAIR WITH BOOK RACK

Storage Carts Raskog Utility Cart 16 Storage Cabinets ULINE 5 Shelf Mobile Lockable

Storage Containers

Teacher Demonstration Table AA‐NPS Science Lab Table ‐ Chemical Resistant Top ‐ 24"W x

54"L x 36"H ‐ Black/Oak Legs

Teacher Chair Lab Chair. BLACK Vinyl; 22" to 29.5"; back tilt only; pneumatic lift height adjustment;19"Wx18"D seat;

17.5"Wx12.5"H back; chrome footring

Interactive Whiteboard MASTERVISION

INTERACTIVE MAGNETIC

DRY…