Attachment_1_-_Tribal_Consultation_Course_PWS_V2_0.docx

PERFORMANCE WORK STATEMENT (PWS)

Department of the Interior University Introduction to Tribal Consultation

PART 1 - GENERAL INFORMATION

1 General: This is a non-personnel services contract to introduce tribal consultation for employees of the Department of the Interior. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Background: On December 1, 2011, Secretary Salazar signed Secretarial Order 3317 - Department of the Interior Policy on Consultation with Indian Tribes, which formally authorized the Department of the Interior Policy on Consultation with Indian Tribes as the official policy of the Department. The two documents represent the culmination of two years' work by the Department and tribal representatives to comply with Executive Order 13175, signed by President Clinton in 2000, and a Presidential memo signed by President Obama in November 2009 directing all departments and bureaus to implement Executive Order 13175.

Secretarial Order 3317 and the new Policy launched a new era of enhanced communication with American Indians and Alaska Native tribes - one that emphasizes trust, respect, and shared responsibility in providing tribal governments an expanded role in informing federal policy that impacts Indian country.

The policy creates a framework for synchronizing Interior's consultation practices with its bureaus and offices by providing an approach that applies in all circumstances where statutory or administrative opportunities exist to consult with tribes - including any regulation, rulemaking, policy, guidance, legislative proposal, grant funding formula change or operational activity that may have a substantial and direct effect on a tribe. Through this policy, the Department strives to strengthen its government-to-government relationship with Tribes and begin a new era· of consultation

1.1.1 The policy addresses the need for a consistent approach to training on Effective Tribal Consultation and designates DOI University (DOIU) as the lead for this initiative. DOIU, in collaboration with a cross Departmental team, developed a Tribal Consultation Competency model and identified the related learning objectives for an introductory course on Tribal Consultation.

1.2 Objective: The objective of this work is to provide an overview training course on Consulting with Tribal Nations at DOI/DOIU facilities or virtually across the country as required. DOI/DOIU must provide its workforce with foundational training that supports the Department's policy on Tribal consultation. This will enable all DOI employees to acquire the basic knowledge of the tribal consultation process, cultural awareness, and the importance of engaging with Tribal nations on matters that affect them.

1.3 Scope: The Contractor shall conduct in-person and virtual tribal consultation training sessions according to the course provided by the Department of the Interior University. The training program is a three-day course that engages people and increases their exposure and knowledge to tribal consultation, Federal Indian Law, American Indian culture, and the Department of the Interior's Tribal Consultation Policy. The course is interactive, uses blended learning options, and includes opportunities to practice the dissimilar roles associated with tribal consultation.

Training may take place in a variety of geographical locations to include Washington, DC; Phoenix, AZ; Denver, CO; Albuquerque, NM; or virtually. The Government is anticipating up to 10 classes to be provided each fiscal year.

1.4 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract per the Performance Requirements summarized in Attachment 1/Technical Exhibit 1 – Performance Requirements Summary. These requirements are primarily focused on what the Government must do to ensure that the Contractor has performed following the performance standards. They define how the performance standards will be applied, the method/frequency of surveillance (Quality Assurance Surveillance Plan (QASP)), and the minimum acceptable defect rate(s)).

1.5 Recognized Holidays: The Contractor is not required to perform service on holidays

1.6 Hours of Operation: Training will typically take place within normal business hours based on the audience’s location.

1.7 Place of Performance: In-person training sessions will be presented at facilities to be provided by DOI/DOIU. The virtual training sessions will be presented on a DOI-approved platform provided by the contractor. Except in emergencies, both the Government and the Contractor will make an effort to provide at least seven (7) calendar day notices for training location changes.

1.8 Special Qualifications: To ensure necessary training quality and value:

1.8.1 Instructors must have practical experience in Tribal consultations before they present courses for DOI/DOIU.

1.8.2 Instructors must have a minimum of two years' experience in teaching Tribal Consultation and associated courses

1.8.3 Instructors must employ adult learner-based instructional techniques.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office following Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.10 Other Direct Costs: This category includes travel, reproduction, and shipping expenses associated with training activities and visits to Contractor facilities.

1.10.1 Travel: The Contractor shall obtain approval from COR before any travel or ODC purchase. The Contractor shall submit a trip report after any travel. Travel reimbursement will follow the Federal Travel Regulations (FTR) for travel destinations currently in effect on the dates of travel and must be in accordance with FAR 31.205-46. Reservations will be made by the Contractor and rates supported by backup documentation/receipts attached to the invoice. The contractor shall be reimbursed for actual, allowable, allocable, and reasonable costs incurred during the performance of this effort.

1.11 Deliverables: All course deliverables are reviewed for acceptance by the COR. Payment will not be made until final deliverables are received and accepted by the COR.

1.12 Accessibility Requirements: The Contractor shall ensure that the training materials and deliverables comply with ADA and Section 508 requirements.

PART 2 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2 GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Services: The Government will provide no basic services

2.2 Facilities: The Government will provide facilities for in-person training. The location of these facilities will be determined at the task order level.

2.2.1 The Government will provide directions to the facility, safety and security regulations for facility use, and temporary identification badges for all instructors to facilitate access to secured buildings, when applicable.

2.3 Equipment: For in-person training, the Government will provide classrooms, equipment to include audio-visual (AV) equipment as required, and classroom materials necessary to support the course (which may include, but are not limited to flipcharts, easels, markers, whiteboards, markers, etc.).

2.3.1 AV equipment must be requested at least two weeks before the start date of the course.

PART 3 - CONTRACTOR FURNISHED ITEMS AND SERVICES

3 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

PART 4 - TASKS

4 TASKS

4.1 Conduct Training Program: The DOI training program is a three-day course that engages people and increases their exposure to and knowledge of Tribal Consultation, Federal Indian Law, American Indian Culture, and the Department of the Interior’s tribal consultation policy. The course is interactive, uses blended learning options, and includes opportunities to practice the associated dissimilar roles. The Contractor shall deliver multiple offerings of the training program in various locations or virtually as determined at the task order level. The following specifies the Performance Objectives and Performance Elements for the contract.

4.1.1 Virtual Training: The Contractor shall deliver the training program to a virtual audience.

4.1.1.1 Provide digital training materials to each participant for virtual sessions two weeks before each class session.

4.1.2 In-Person Training: The Contractor shall deliver Tribal Consultation Training to an in-person audience.

4.1.2.1 Provide training materials for each in-class session two weeks before each class session to the designated various DOI/DOIU representatives. Training materials should be bound or already placed in binders

4.1.2.2 Supply the class instructor with all training materials for successful course delivery.

4.1.2.3 Instructors must be present during the entire class session and able to travel, if required.

4.1.3 Submit Evaluation Report: The Contractor shall provide an Evaluation Report in the government’s format following course completion. This report is a compilation of student evaluations collected at the end of the course . This report is due within 30 days of course completion with the invoice. This report shall be submitted to the task order points of contact and the IDIQ points of contact.

4.2 Participate in Annual Review

4.2.1 The vendor shall meet with DOI representative annually and review current training materials and policy updates. DOIU staff will discuss any needed changes and when those changes will be due. DOIU representative will provide any changes to the course materials or the policy on tribal consultation.

4.2.2 The Contractor shall provide input into improvements to the training program and feedback in joint meetings with DOI/DOIU representatives.

Deliverable A0003 Annual Review Meeting Summary Due within 30 days of an annual review

PART 5 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

5 ATTACHMENT/TECHNICAL EXHIBIT LIST:

5.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

5.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 – PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to success.

Performance Objective

The Contractor's personnel are qualified and adept at presenting clear, concise, factual reports free from political conclusions or any judgment of individual journalist(s). Editorial and typographical errors should be few.

COR review and trainee feedback.

Report is submitted within 30 days of course completion Reports are grammatically correct and professional in appearance Deviation with COR or designee approval.

No more than 2 reports may be submitted late annually.

Draft documents contain minor typographical errors; Final documents are error free COR Review

Hours of Work/Workload Management

Services and Deliverables

Deliverables are factual, well-written, and 99% free of grammatical errors or misspellings. Writing meets college Baccalaureate degree standards for English grammar, spelling, and composition. Deliverables are accomplished by the due date/time specified in Technical Exhibit 2 of the PWS.

Review of work products by the COR and feedback from trainees.

TECHNICAL EXHIBIT 2 - DELIVERABLES SCHEDULE

Evaluation Report In-Person or Virtual