Attachment 1 - Statement of Work (SOW) - Wireless Microphone Refresh.pdf

STATEMENT OF WORK

Air War College Jones Auditorium Wireless Microphone Refresh

Bldg. 1401 – 325 Chennault Circle Maxwell AFB, AL 36112

1.0 Scope

This Statement of Work (SOW) defines the requirements for a turnkey refresh of the existing wireless microphone system in Jones Auditorium, Air War College (AWC), Building 1401, Maxwell Air Force Base, Alabama. The Contractor shall provide all labor, supervision, equipment, materials, licenses, integration, testing, documentation, training, and warranty support necessary to deliver a fully operational, professional-grade wireless microphone system integrated with the existing audiovisual (AV) infrastructure.

2.0 Background

Jones Auditorium supports senior-level professional military education and requires a reliable, secure, and user-friendly wireless microphone system suitable for frequent, high-visibility instructional and ceremonial use. The current wireless microphone system has reached end-of-life and must be replaced with a modern, digitally encrypted, Audio-over-IP-capable solution.

3.0 Applicable Standards and Compliance

The Contractor shall ensure that all equipment and services comply with the following requirements:

• All items will be Trade Agreements Act (TAA) compliant. Shure lavalier microphones, rechargeable batteries, and chargers may be Non-TAA compliant.

• DoW and USAF cybersecurity and accreditation requirements, as applicable

• National Electrical Code (NEC) and base civil engineering requirements

• Plenum-rated cabling for HVAC environments

• Professional-grade AV equipment standards (no consumer-grade equipment permitted)

4.0 Performance Objectives

The Contractor shall provide a fully integrated, professional-quality wireless microphone system that:

• Supports seamless operation within the existing Jones Auditorium AV system

• Utilizes secure, digitally encrypted wireless technology

• Is compatible with Dante Audio-over-IP (AoIP) networking

• Provides reliable performance suitable for constant use in a large auditorium environment

5.0 Tasks and Performance Requirements

5.1 System Provisioning

The Contractor shall furnish, at a minimum, the following wireless microphone system components or equal/better alternatives:

• Digital wireless receivers (rack-mounted) o Shure ANX4, wireless receiver

Wireless Technology - Digital 1.9 GHz / Digital VHF

Receiver Type - 1x Rackmount

Number of Audio Channels – 24

RF Frequency Band - 174 to 2000 MHz

Encryption - AES 256

• All required software and hardware licenses

• Digital wireless bodypack transmitters o Four Shure ULXD1 Digital Wireless Bodypack Transmitter with TA4M

Wireless Technology - Digital UHF

Max Operating Range - 328.1' / 100 m

RF Frequency Band

470 to 608 MHz

Audio I/O 1x TA4M/Mini-XLR 4-Pin Male Input

Auto-Level/Gain Yes

Transmitter Battery Life 11 Hours

• Cardioid lavalier microphones with accessories o Four Shure UL4 UniPlex Cardioid Subminiature Lavalier Microphones for Bodypack

Transmitters (Black, TA4F)

Polar Pattern Cardioid

Color Black

Frequency Response 40 Hz to 20 kHz

Maximum SPL 130 dB (1 kHz, 1% THD)

Sensitivity -42.5 dBV/Pa

Analog Output 1x TA4F/Mini-XLR 4-Pin Female (Waterproof)

May be NON-TAA compliant

• Digital wireless handheld transmitters (470–608 MHz range) o Four Shure ULXD2/B87A Digital Handheld Wireless Microphone Transmitter with Beta 87A Capsule (G57: 470 to 608 MHz)

Wireless Technology Digital UHF

Max Operating Range 328.1' / 100 m

RF Frequency Band G57: 470 to 608 MHz

RF Channel Scanning Auto-Scan

Polar Pattern Supercardioid

• Wall-mounted wideband antennas o Two Shure UA864US Wall-Mounted Wideband Antenna (470-698 MHz)

RF Frequency Range 470 to 698 MHz

Reception Pattern 3 dB Beam Width at Center Frequency: 100°

Impedance 50 Ω

• Remote antenna extension cabling o Two, 50’ UHF Remote Antenna Extension Cables

• Dual docking battery chargers o Four Shure SBC200US Transmitter & Battery Charger with Power Supply

Power Source AC Adapter with Power Brick

DC Input Power 15 VDC at 3.33 A

Charge up to two SB900 batteries, bodypacks or transmitters

Connect up to four units using one PS60 power supply

May be NON-TAA compliant

• Rechargeable transmitter batteries o Eight Shure SB900B Rechargeable Lithium-Ion Batteries

Battery Chemistry Lithium-Ion

Battery Capacity 750 mAh / 4.2 Wh

Output Voltage 3.7 VDC

Maximum Battery Life 8.5 Hours

May be NON-TAA compliant

• Dante AVIO two-channel analog output adapters o Four Audinate Dante AVIO 2-Channel XLR Analog Output Adapter for Dante Audio Network

Network Transport Protocol Dante Audio over IP AES67 RTP

Connectors RJ45 2 x XLR-M

All components shall be new, unused, and of professional or broadcast quality.

5.2 Installation and Integration

The Contractor shall:

• Deliver, install, terminate, label, and test all equipment and cabling

• Integrate the wireless microphone system with the existing AV system

• Perform all required high- and low-voltage electrical work

• Coordinate and obtain required approvals from base civil engineering and other base agencies

• Ensure all cabling is neatly installed, properly labeled at both ends with machine-made permanent labels, and secured using appropriate methods

• Minimize disruption to AWC academic operations

5.3 Delivery and Logistics

• Delivery location: Air War College, Building 1401, 325 Chennault Circle, Maxwell AFB, AL 36112

• Deliveries shall occur Monday–Friday, 0800–1600 (excluding federal holidays)

• No loading dock is available; the Contractor is responsible for unloading and transport

• Removed Government equipment shall be delivered to Building 1154 (Base Supply)

• Any delivery or staging shall be coordinated with Mr. Yahsmin Turner, Office: 334-953- 7859.

Primary Government Point of Contact for inspection and acceptance:

• John Hudak

5.4 Training

The Contractor shall provide on-site training for up to ten (10) AWC personnel, consisting of a minimum of four (4) training sessions of two (2) hours each. Training shall enable personnel to:

• Operate the wireless microphone system

• Perform basic configuration and programming

• Conduct routine preventive maintenance and troubleshooting

5.5 Documentation and Accreditation Support

The Contractor shall provide:

• Equipment manuals and technical documentation

• Warranty documentation

• Accreditation and security documentation tailored to AWC requirements

• Points of contact and procedures for technical support and warranty service

5.6 Post-Installation Cleanup

The Contractor shall:

• Remove all debris, packaging, and unused materials

• Maintain a clean work area throughout the project

• Leave the site in a clean, operational condition upon completion

6.0 Quality Assurance and Acceptance

The Government will inspect the system upon completion to verify compliance with this SOW.

Acceptance will occur after successful system testing, delivery of required documentation, and completion of training.

7.0 Warranty Requirements

The Contractor shall provide:

• OEM standard manufacturer warranties at no additional cost

• A minimum ninety (90) day installation warranty

• One (1) year on-site service warranty including parts and labor

• One (1) business day response time for service requests during the warranty period

• Telephone technical support Monday–Friday, 0730–1630 Central Time

Any existing Government-owned equipment integrated into the system shall be warranted by the Contractor as new for a period of one (1) year.

Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

For a period of one year, all repair services must be accomplished by an authorized service center for the manufacturer and model of the item in need of repair at the contractor’s expense. This is to include all equipment in the vendor system to include all existing equipment and wiring that will be integrated.

8.0 General Requirements

• Refurbished equipment is not authorized

• The Contractor is responsible for all materials, tools, and personnel necessary to perform this effort

• All work shall be performed in a professional, safe, and mission-supportive manner

9.0 SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY No CAC REQUIRED

9.1 Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

9.2 Installation Access Requirements: As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in the withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

9.3 REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

• An original or certified true copy of a birth certificate with a raised seal

• A social security card

• A driver’s license issued by a state, territory, or the District of Columbia that is not REAL

ID-compliant.

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

9.4 Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately cleared government personnel at all times.

If work is required in a classified environment, the area must be sanitized, and the contractor will be escorted at all times by appropriately cleared government personnel.

9.6 Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

9.7 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

9.8 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

9.9 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free.

The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

9.10 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

9.11 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

9.12. Illegal Weapons. The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.

End of Statement of Work