Attachment_1_Statement_of_Work_(SOW)_ITC-20231.pdf
PDF 124 KB Posted
- Attached to
- INSTRUCTOR TRAINING COURSE (ITC-20231) Federal contract opportunity
- Solicitation number
- 140S0123Q0001
About this file
This statement of work outlines lodging, meeting space, and audiovisual requirements for an instructor training course hosted by the Department of the Interior Office of Surface Mining Reclamation and Enforcement. The training will be held July 16-21, 2023 in Washington, DC, will have approximately 18 participants and 4 instructors, and will require a minimum 1200 square foot meeting room set in a U-shape configuration daily from 8:00am to 5:00pm. Two breakout rooms are also required daily to accommodate 5-6 people each. A block of 21 sleeping rooms is requested at the government rate or lower from July 16-20 with check-out on July 21. The facility must be handicapped accessible and provide dedicated audiovisual technical support to set up and monitor equipment in the meeting rooms. Signage should indicate the Office of Surface Mining Reclamation and Enforcement as the client.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment_3_BREAKOUT_ROOMS.pdf | ||
| Attachment_4_Tax_Exempt_Form_A21.pdf | ||
| Sol_140S0123Q0001.pdf | ||
| Attachment_2_Classroom_Setup_(U-Shape).pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
National Technical Training Program (NTTP)
Statement of Work
Background: This Statement of Work (SOW) outlines meeting and lodging services for the Office of
Surface Mining Reclamation and Enforcement’s National Technical Training Program Course titled
Instructor Training Course (ITC-20231), which includes conference management, event planning, logistics, and communications to include audio visual technical support. The course will be instructed by
4 Instructors and attended by approximately 18 Participants. The ITC-20231 course will be held in
Washington, DC on July 17-21, 2023. The hotel will be considered on the beneficial for cost savings or logistical reasons provided they meet the criteria specified in the scope of work.
Requirement: The Office of Surface Mining Reclamation and Enforcement (OSMRE), National
Technical Training Program (NTTP) is an ongoing educational program build to increase the technical competence and professionalism of Federal, State, and Tribal personnel located in Surface Mining
Control and Reclamation Act (SMCRA) agencies. The program delivers on-site training related to permit approval, bond release, reclamation, and enforcement through a collaborative effort by OSMRE, State and Tribal instructors.
The training serves to build and update technical expertise and fosters consistent application of standards. Training is provided in each of the disciplines involved in implementation of SMCRA, which include aquatic biology, geology, engineering, hydrology, blasting, agronomy, and botany.
Training Area/Address: Washington, DC
Training Field Site Address: N/A
Meeting Room
The meeting room will be needed as follows and will be a minimum size of 1200 square feet. The meeting room will be in accordance with the attached meeting room layout diagram:
Dates and Time of the Meeting Room: The class will be held on July 16-21, 2023, as follows:
Date Time Activity Description
Sunday, July 16, 2023 12:00 p.m. – 5:00 p.m. Set-up Day
Monday July 17, 2023 8:00 a.m. – 5:00 p.m. Training Class Instruction
Tuesday July 18, 2023 8:00 a.m. – 5:00 p.m. Training Class Instruction
Wednesday July 19, 2023 8:00 a.m. – 5:00 p.m. Training Class Instruction
Thursday July 20, 2023 8:00 a.m. – 5:00 p.m. Training Class Instruction
Friday July 21, 2023 8:00 a.m. – 12:00 p.m. Class Instruction/Hotel check-out
Meeting Room: The meeting room will be needed as follows:
Date Time Meeting Room Requirements
July 17, 2023 8:00 p.m. – 5:00 p.m. U-shaped seating for 18 and one table for 3
Instructors in the back of U-shape.
July 18, 2023 8:00 a.m. – 5:00 p.m. U-shaped seating for 18 and one table for 3
Instructors in the back of U-shape.
July 19, 2023 8:00 a.m. – 5:00 p.m. U-shaped seating for 18 and one table for 3
Instructors in the back of U-shape.
July 20, 2023 8:00 a.m. – 5:00 p.m. U-shaped seating for 18 and one table for 3
Instructors in the back of U-shape.
July 21, 2023 8:00 a.m. – 12:00 p.m. U-shaped seating for 18 and one table for 3
Instructors in the back of U-shape.
Breakout Rooms: 2 Each breakout rooms are required for this course.
Date Time Break-out room requirements
Monday July 17, 2023 8:00 a.m. – 5:00 p.m. Seating for 5-6
Tuesday July 18, 2023 8:00 a.m. – 5:00 p.m. Seating for 5-6
Wednesday July 19, 2023 8:00 a.m. – 5:00 p.m. Seating for 5-6
Thursday July 20, 2023 8:00 a.m. – 5:00 p.m. Seating for 5-6
Sleeping Rooms: Sleeping Room Block and Rates are as follows:
Date Requested Room Rate Sleeping
Room Block
Reservation Method
Sunday July 16, 2023 Government Rate or lower 21 Rooms Rooming List
Monday July 17, 2023 Government Rate or lower 21 Rooms Rooming List
Tuesday July 18, 2023 Government Rate or lower 21 Rooms Rooming List
Wednesday July 19, 2023 Government Rate or lower 21 Rooms Rooming List
Thursday July 20, 2023 Government Rate or lower 21 Rooms Rooming List
Friday July 21, 2023 Check out day
Hotel/Meeting Facility The hotel/meeting facility must be handicapped accessible, provide dedicated resources, with backup capability, to manage the logistics surrounding the event. Provide audio visual technical support available to set up, troubleshoot and monitor room A/V equipment and usage in meeting rooms.
Setup and Consideration Provide necessary tablecloth, table skirts, and troubleshooting. In the event concessions are offered to provide any upgrades, comparable meeting space, or an overall discount. Areas of consideration may include complimentary snack/coffee breaks, banquet costs, A/V costs, sleeping room rates and complimentary meeting, and internet services.
Airport/Hotel Shuttle Shuttle services to/from airport is requested but not mandatory. Signage: The signage should read as:
“Office of Surface Mining Reclamation and Enforcement”.
Audio/Visual The Audio-Visual Contractor must provide all equipment each day of this event necessary for the success of the training class, which includes but is not limited to:
(1) 8X8 screen.
(2) Flip chart pads and easels.
(1) Banquet side-table to hold a projector
(1) Podium
Mailing/Shipping One large trunk containing meeting materials delivered to hotel via Federal Express approximately one week before this event. The trunk must be kept in a secure location until our onsite
Instructor/Coordinator requests that the trunk be moved to the assigned meeting room.
File details come from the government source that posted it. Updated .