Attachment 1_Statement of Work_PPPL Oracle Cloud SCM Redwood Migration Support.pdf

DRAFT

Statement of Work for Oracle Cloud SCM Redwood Migration Support

CAT: Exempt

Dated: July 23, 2026

Rev 1.0

Prepared by: _________________________Kripal Attada, Project Manager

Reviewed by: __________________________Jaclyn Pursell, Deputy CFO

Princeton Plasma Physics Laboratory P.O. Box 451 Princeton, NJ 08543

609-243-2000

Record of Changes

Date Rev. Description Affected Sections

07/23/26 1.0 Initial SOW for Oracle Cloud SCM Redwood migration support

All

1.0 Background

Princeton Plasma Physics Laboratory (PPPL) is a Department of Energy (DOE) funded National Laboratory, established in 1951, with the primary mission of developing and advancing fusion energy and plasma physics technology. It is located at the Forrestal Campus of Princeton University on Route 1 in Plainsboro, New Jersey.

PPPL has implemented Oracle Cloud in October 2023 as its enterprise resource planning platform. Oracle Cloud replaced Microsoft Great Plains as the business system for the Laboratory, supporting accounting, purchasing, project budgeting and costing, material management, and related business operations. The system interfaces with other Laboratory and Princeton University systems, including financial, human resources, and travel-related systems.

Oracle is transitioning Oracle Fusion Cloud applications to the Redwood user experience. For Supply Chain Management (SCM), PPPL must prepare affected business processes, configurations, security roles, personalizations, extensions, test scripts, training materials, and support practices so that required functions continue to operate effectively as Redwood capabilities are adopted.

This SOW is intended to procure advisory and implementation support from a supplier with an efficient method to meet the required outcome.

2.0 Objective

The objective is to obtain limited Oracle Cloud SCM Redwood migration support sufficient to identify PPPL's required readiness work, confirm the minimum viable path forward, support a small set of PPPL-authorized critical actions, and transfer practical knowledge to PPPL staff. The engagement is not intended to be a full end-to-end Redwood migration, broad optimization effort, or extended production support project.

3.0 Scope of Work

The Supplier shall provide consulting services and expert guidance to support PPPL's Oracle Cloud SCM Redwood readiness and migration planning. Services shall be focused on the minimum work needed to reduce operational risk, support an informed readiness decision, and enable PPPL to authorize only those activities that are necessary for continuity of existing SCM processes. This section establishes the overall scope framework; the specific base-scope services are identified in Section 3.1.

In-scope Oracle Cloud SCM functional areas may include Oracle Purchasing, Oracle Procurement, Oracle Self Service Procurement, Oracle Order Management, Product Data Management / Product Information Management, Oracle Inventory Management including existing PRMA-related processes where applicable, Oracle Cost Accounting, and Oracle Receipt Accounting.

3.1 Supplier Scope of Work

The Supplier's base scope shall be limited to the following PPPL-authorized services:

- Confirm priority SCM processes, environments, assumptions, cadence, decision points, and minimum deliverable expectations.

- Perform a focused Redwood impact assessment for the priority SCM business processes, configurations, roles, workflows, reports, integrations, personalizations, extensions, test scripts, training materials, and support procedures PPPL relies on most heavily.

- Recommend a minimum viable migration approach that distinguishes required readiness work from optional enhancements, lower-priority future improvements, and work PPPL can perform internally.

- Assist with critical configuration, remediation, validation, and deployment support only for items approved by PPPL and needed for readiness decisions or continuity of existing SCM processes.

- Support validation of priority workflows, including test-script review or updates, issue triage, root cause analysis, and readiness recommendations.

- Develop or update critical transition materials, support procedures, and knowledge transfer materials sufficient for PPPL functional and technical staff to operate and maintain the approved scope.

- Provide limited closeout and post-go-live issue triage for the authorized scope, if directed by PPPL.

3.2 Work Not Required

The Supplier shall not assume that this SOW requires a full end-to-end migration project covering every possible Redwood feature, all user training, all custom remediation, or extended hypercare. The following work is outside the base scope.

- Comprehensive remediation of all configurations, reports, integrations, extensions, or personalizations not needed for the authorized base scope.

- Development of a full end-user training curriculum or delivery of all end-user training sessions.

- Dedicated project management or staffing levels prescribed by a specific vendor delivery model.

- Extended hypercare beyond the period approved by PPPL.

- New functional enhancements unrelated to Redwood readiness or required continuity of existing SCM processes.

3.3 PPPL Responsibilities

- Provide access to appropriate Oracle Cloud environments, documentation, existing test scripts, and issue tracking tools.

- Identify PPPL functional owners and subject matter experts for priority business processes.

- Lead or coordinate end-user participation in testing and acceptance activities.

- Approve priorities, production changes, deliverables, and any changes to scope, schedule, or funding.

- Conduct internal communications and end-user training unless separately included in the awarded scope.

4.0 Tasks

Task 1 - Mobilization and scope confirmation. Confirm priority processes, environments, cadence, assumptions, decision points, and the minimum deliverables needed for PPPL's readiness decision.

Task 2 - Focused Redwood impact assessment. Review priority SCM processes and related configurations, roles, reports, integrations, extensions, personalizations, test scripts, and support procedures to identify required readiness work and material risks.

Task 3 - Minimum viable roadmap. Prepare a practical roadmap that identifies required work, dependencies, sequencing, assumptions, and PPPL responsibilities Task 4 - Authorized critical support. Provide advisory support and limited hands-on assistance for PPPL-approved critical configuration, remediation, validation, and issue triage needed for readiness decisions or continuity of existing SCM processes.

Task 5 - Knowledge transfer and closeout. Provide practical transfer of knowledge, open-item summary, readiness recommendation, and limited closeout support for the approved scope.

5.0 Subcontractor Qualifications

The Supplier shall demonstrate experience supporting Oracle Fusion Cloud ERP and SCM applications, including Oracle Cloud Supply Chain Management functionality and, specifically, SCM Redwood transitions. The Supplier should have personnel or team capabilities sufficient to provide functional, technical, testing, and transition support for the in-scope modules.

Prior national laboratory experience is beneficial but not mandatory.

5.0 Subcontractor Qualifications

The Supplier shall demonstrate experience supporting Oracle Fusion Cloud ERP and SCM applications, including Oracle Cloud Supply Chain Management functionality and, specifically, SCM Redwood transitions. The Supplier should have personnel or team capabilities sufficient to provide functional, technical, testing, and transition support for the in-scope modules.

Prior PPPL-specific experience may be beneficial but shall not be required 6.0 Environmental, Safety and Health

None anticipated. Work is expected to be performed remotely unless PPPL authorizes onsite activity. Any onsite work shall comply with all applicable PPPL site access, cybersecurity, environmental, safety, and health requirements.

7.0 Deliverables

Deliverable due dates are to be determined by PPPL and the Supplier based on the awarded scope, project priorities, and available funding.

Document Deliverables Required When Deliverable is Required Deliverable Format

Kickoff notes and minimum-scope workplan

Within 10 business days of kickoff

Microsoft Word, PDF, or email

Focused Redwood impact assessment for priority SCM processes

TBD by PPPL and Supplier

Microsoft Word or PDF

Minimum viable plan, including required work, risks, dependencies, and PPPL responsibilities

TBD by PPPL and Supplier

Microsoft Word or PDF

Readiness recommendation, open-item summary, and knowledge transfer materials

At closeout or as directed by PPPL

Microsoft Word, PowerPoint, email