Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

March 30, 2020

CONSTRUCTION

RFP Final

Date: November 23, 2020

1. GENERAL DISCUSSION

1.1. Project Identification

1.1.1. Project Title: Repair Mechanical, BLDG J01141

1.1.2. IJO Number(s): DEJ176557J

1.1.3. Project Package Number(s): PS2104

1.2. Description of Work

1.2.1. The contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to replace heating boiler in building J01141.

1.3. Area Description

1.3.1. Location: Building J01141 is a AF Squadron Operations building located on Levitow Blvd, JBLM- McChord Field.

1.3.2. Known Existing Site Condition

1.3.2.1. BLDG J0141: The building’s 3 boilers are in a failing condition and will be replaced by a single boiler. Additionally the building’s Energy Management Control System (EMCS) will be replaced with all control valves on FCUs. The mechanical room is located on the north side of the building.

1.4. Principal Items To Be Accomplished:

1.4.1. Base Item CLIN 0001. Replace Boilers BLDG J01141, DEJ176557J, Repair

1.4.1.1. Clean and flush existing heating piping using a product similar to CH2O Clean-N-Flush. The existing boiler shall remain connected. Follow manufacturer’s instructions for cleaning and length of time. Clean strainers as required. Flush the system to the floor drain until the discharge water is running clear. Attach fittings as required to perform the flushing and obtain a DPW discharge permit prior to cleaning.

1.4.1.2. Remove and properly dispose of the following items: Note, all construction and demolition waste shall be documented and submitted to the government per the DPW CD Diversion and Disposal Reporting Instructions 032612.

a. Demolish the existing three boilers, piping, drains, building pump, valves, unions fittings, flue, electrical, gas piping to install new single heating water boiler per Attachment #1 and manufacturer’s installation instructions. See Attachment #2 BLDG J01141Mechanical As-Builts. Cut back and cap all non-used piping by the removal of the three boilers.

b. Heating water expansion tank, air separator, chemical feeder, piping, and valves. Makeup water backflow and valving maybe reused.

c. Mechanical Room shall be broom or vacuum cleaned following demolition and before government final inspection.

1.4.1.3. If required to fit the new boiler, add to existing cast-in-place concrete equipment pad. Pad shall be larger than equipment with chamfered edges. New equipment shall be securely anchored to the pad.

1.4.1.4. Provide and install one (1) new 750 MBH input /623 MBH output, 15.9 gallon, non-condensing boiler in accordance with this SOW and manufactures instructions with all required additional piping, fittings, flue, and electrical for a complete and usable heating water system. See Attachment #2 for Boiler Schematic. Maintain clearances around and over equipment and arrange all electrical conduit, piping, exhaust vent, and air intake with clearances for service of all equipment.

a. Boiler specifications shall include: (an example of a boiler meeting these specifications is the Thermal Solutions EVS-750 with the TSBC Control System):

(1) Shall be a factory assembled, wired, and fire tested, complete with a natural gas manifold, burner, blower, heat exchanger, and controls all mounted in a steel exterior jacket cabinet. The exterior jacket cabinet shall be made of 16 gauge steel protected with a powder-coat finish. Include factory fire test with each unit.

(2) Minimum thermal efficiency of 87% operating on natural gas.

(3) The gas train manifold shall be UL/FM/CSD-1 compliant and certified to take a maximum of 5 psi Natural Gas. The manifold shall also have a pilot and main gas pressure regulator and automatic main and redundant gas valves and a normally open vent valve in between (i.e. double block and bleed).

(4) The burner shall be a radiant non-corroding ceramic burner, with no moving parts. Burner operation shall be Full Modulation utilizing a VFD and an air-fuel ratio valve. The burner shall emit no more than 9 ppm NOx and 50 ppm CO (corrected to 3% O2) at all firing rates.

(5) The blower shall be equipped with a replaceable combustion air filter. The unit shall have the capability of sealed, direct, or conventional venting.

(6) The heat exchanger shall be constructed with straight, integral copper-finned tube and gastketless header at the top and bottom of exchanger. A stainless steel “V” baffles shall be used between each tube to provide uniform heat distribution of the flue gases across the entire heat exchanger.

(7) The control sequence shall be monitored by a UL approved, commercial-type microprocessor control system with integrated operator interface on the front of the unit. The controls shall shut down the burner in the event of ignition pilot and/or main flame failure with a manual reset. A back-lit display to monitor boiler inlet and outlet temperature, system temperature, outside air temperature, fire rate set point, modulating percent, and mixing valves demand. The display shall include alarm messages, hold and lockout messages, and boiler inlet temperature history.

(8) A 120v/1ph transformer will be required for each control system. Transformers shall be factory mounted.

(9) Water trim and controls shall include 125 psig relief valve, a combined water pressure and temperature gauge, a water flow switch to prevent burner operation during low water flow conditions on the boiler outlet piping. An adjustable high limit temperature controller with manual reset to prevent water temperature from exceeding a safe system temperature and an Auxiliary Low Water Cutoff with manual reset and an alarm bell.

(10) A secondary external mechanical float type low water cut off with “test and check” on boiler supply with automatic reset. The valve shall have an adjustable built-in vacuum breaker in the upper valve to allow for the rapid evacuation of the water from the float chamber without draining the building pipe drain to floor drain.

(11) Flue venting shall be double walled AL 29-4C, UL listed, stainless steel with built in mechanical locking band and gasket. Install condensate drain, chimney pass through, flashing, and supports.

(12) Boiler controls shall be digital and designed for stand-alone or easily integrated into future EMCS. Features shall include advance boiler modulation, outdoor air temperature reset, warm weather shutdown, multiple auxiliary device control (pump, 3-way valve). Controls shall have Modbus interface included to allow for future EMCS connection for monitoring and control of both heating boilers and domestic HW heater.

1.4.1.5. Reconfigure heating piping as depicted in Revised Attachment #1 Boiler Piping Schematic in a boiler and building loop configuration with boiler connection using a close couple tee. All components (piping, valves, pumps, expansion tank, air separator, chemical feeder, and fittings) shall be new. Use full size schedule 40 black piping conforming to ASME A53/A53M or Type L copper pipe to match existing.

Fittings conforming to ASME B16.3

a. Balance boiler circuit setter to maintain constant flow to the boiler (31 gpm minimum for the EVS- 750).

b. Install new hot water building pump matching (HWP-1) Attachment #2 BLDG J01141 As-built schedule. Include VFD for soft start. Pump electrical is on Panel M1 480/277V 3Ph.

c. All fittings (elbows, tees, unions, circuit setters, and balancing valves, etc), shall be brass, bronze, or match existing pipping.

d. Isolation valves shall be full port ball valves for 3” pipe size and smaller. Use gate valve for greater than 3”. Butterfly valves are acceptable if groove piping is used.

e. Drain lines shall be full size Type L copper pipe unless otherwise specified.

f. Copper soldered joints shall be made with flux for lines 2 inches or smaller.

g. Piping and conduit shall be properly supported and fixed.

1.4.1.6. Connect existing natural gas (NG) piping to unit’s gas train inlet to include; low point drain, main gas and pilot light regulators, isolation ball valves. Use full size black gas piping. Label each pipe (supply, vent). Use full size schedule 40 black gas piping conforming to ASME A53/A53M. Fittings conforming to ASME B16.3.

1.4.1.7. Connect to existing flue exhaust system with new double wall AL 29-4C, UL listed, stainless steel with built in mechanical locking band and gasket for Category 2 or 4 venting per National Fuel Gas Code / NFPA 54 ANSI Z223.1 and by boiler’s manufacturer instructions. Develop a positive flow adequate to vent gasses to the outdoors. Support at intervals no less than 5’ apart. Install condensate drain with clear silicone tube (an example is Silbrade tubing) reinforced with braided mesh and piped to the floor drain. Roof penetration shall be sealed from weather.

1.4.1.8. Install new electrical wire, conduit, disconnects, and circuit breakers as required powering all equipment. Set screw connectors shall not be used on new conduit.

1.4.1.9. Install new diaphragm expansion tank with new isolation valve and pressure gauge. Size to match existing. Tank shall be ASME certified, heavy duty butyl diaphragm, with a 125 psi working pressure.

1.4.1.10. Install new pipe insulation. Piping shall be insulated with 1” mineral fiber insulation (ASTM C574) or 1.5” cellular glass (ASTM C552) with factory applied protective jacket. Corners shall have PVC jacket. Seal the ends of pipe insulation with brush coat of waterproof vapor barrier coating. Install name and directional labeling on each type of piping for heating water (Supply, Return). See section 14.4 Stainable Acquisition.

1.4.1.11. Label all mechanical equipment and each zone with durable identification tags.

1.4.1.12. Flush the entire piping system and boiler per manufacturer’s recommendations and clean strainer. Add makeup water and provide water testing. Per test results, add required chemicals per boiler manufacturer’s requirements.

1.4.1.13. Install factory outside air (OSA) temperature sensor on north wall and program boiler for startup, modulation, pump startup, 3-way valve operation, OSA reset, and boiler shutdown. On a call for heating enable boiler pump and modulate 3-way mixing valve to maintain return water temperature above 140ºF. Set boiler supply temperature range from 140°F at 65°F OSA to 180°F at 35°F OSA. Disable boiler above 65°F OSA.

1.4.1.14. Install Boiler Emergency Stop at entrance to mechanical room. Stop shall remove power from the boiler.

1.4.1.15. Perform boiler start up by manufacturer’s representative with DPW present for safety checks.in accordance with the manufacturer documentation.

1.4.1.16. The boiler shall be inspected and tested by a Washington State Boiler Inspector with Washington State boiler inspection certificate.

1.4.1.17. Install a laminated warranty tag; stating contractor’s name, point of contact with phone number, government point of contract, date of install, and warranty dates. Attach with zip tie on equipment in noticeable location and completed before government final inspection.

1.4.1.18. Install an O&M clear plastic tote on or near boiler, properly labeled “BLDG J01141 Boiler O&M”.

1.4.2. Base CLIN 0002 – Repair HVAC DDC Energy Management Control System (EMCS) in BLDG J01141, Repair work (“K”).

1.4.2.1. Replace existing EMCS - HVAC control system with new Direct Digital Controls (DDC) for a complete and operational HVAC system. The DDC shall integrate into the JBLM’s Tridium N4 based Energy Monitoring System (EMCS) to achieve full operational control of the HVAC system per the revised control shop drawings. The new DDC system shall allow for maintenance by Government personnel. The HVAC system’s performance shall conform to the JBLM DDC Standard SECTION 23 09

23, “DIRECT DIGITAL CONTROL FOR HVAC AND OTHER LOCAL BUILDING SYSTEMS.”

1.4.2.2. Update DDC Shop Drawings based on Attachments #1 and #2. Drawings shall include: table of contents, equipment schedule list, bill of materials, panels, system architecture, communication floor plan, line drawings of equipment, sequence of operations for equipment, and controller wiring schematics.

Contractor to assume a new control system will be installed replacing all control components as listed in Attachment #2 (controllers, actuators, temperature sensors, current sensors, relays, controlled hydronic valves, control wire, etc). Include HVAC Emergency stop at entrance to the building with cover and Boiler Emergency Stop at entrance to mechanical room. Existing conduit may be reused as required to route new control wire.

1.4.2.3. Demolish all existing control system materials in order to install new control system per government accepted shop drawings. This shall include all existing controllers, actuators, room temperature controllers, hydronic control valves, sensors, and control wires on all equipment. Existing conduit may be reused as required to route new control wire. Access to occupied spaces shall be coordinated with occupant and DPW QA.

1.4.2.4. Install DDC per government accepted shop drawings. Install new LON rated communication wire. Plenum rated wire is acceptable above ceiling tile outside mechanical rooms without conduit. Use conduit inside mechanical rooms. Install New JACE 8000 shall have open license. Contractor to decide on placement of JACE in NEMA rated enclosure. Tie to JBLM Base Enviro VLAN. Coordinate with DPW EMCS Administrator for communication port. Access to occupied spaces shall be coordinated with occupant and DPW QA.

1.4.2.5. Generate new graphics per specification 23 09 23, “DIRECT DIGITAL CONTROL FOR HVAC

AND OTHER LOCAL BUILDING SYSTEMS.

1.4.2.6. Archive JACE to Tridium Work Bench Software in BLDG 2012 to include alarms and history, navigation to supervisor, and pdf copies of shop drawings.

1.4.2.7. Coordinate and provide Performance Verification Testing (PVT) with DPW EMCS Administrator. Generate a list of any non-functioning mechanical equipment and provide to the government.

1.4.2.8. Provide 7 day trend after PVT and coordinate Trend Meeting with government DPW EMCS Administrators. After review meeting, make adjustments to programing as required by DDC System Managers.

1.4.2.9. Install laminated 11x17 control shop drawings and O&Ms in mechanical rooms.

1.4.3. Base Item CLIN 0003. Air and Water Balance BLDG J01141

1.4.3.1. Test and Air Balance all AHU, FCU, VAV, Exhaust fans, and Make-up air fans with all associated diffusers/returns in the building, to original design flow rates in Attachment #1 As Built

1.4.3.2. Test and Water Balance all pumps (boiler, heating water, chill water), and all heating / cooling coils

1.4.3.3. Provide Balance Report to the government as a submittal. Coordinate with DPW and Occupant for building access.

2. PERFORMANCE AND SCHEDULING

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within ten (10) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 150 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.2. Construction Phasing Requirements

2.2.1. Reserved.

3. SUBMITTALS

3.1. Project Submittal Requirements All submittals shall be submitted electronically (emailed) to the government Project Manager (PM) in Adobe Acrobat .pdf format. A ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001 RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format.

3.1.1. Pre-Construction Submittals:

(1) Quality Control Plan

(2) Accident Prevention Plan

(3) Environmental Protection Plan

(4) Construction Schedule

(5) Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

3.1.2. Construction Submittals:

(1) Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

(2) Applicable materials meeting specifications of SOW.

3.1.3. Closeout Submittals:

(1) Operation and Maintenance (O&M) manual to include:

(a) Contractor’s Warranty Letter

(b) Equipment operations and maintenance manual

(c) Startup and test reports

(d) Checklists

(2) One printed Operation and Maintenance (O&M) manual in 3-ring binder The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the contractor to meet legal requirements.

4. DRAWINGS , SPECIFICATIONS & CODES:

4.1. Drawings

4.1.1. The drawings outlined below are attached.

Drawing Number

Sheet Number

Title Rev Number

Date

Attch #2 BLDG J01141 As-Builts

4.1.2. Dimensions and utility locations are approximate and must be verified in the field.

4.2. Specifications

4.2.1. none

4.3. Codes

4.3.1. The Contractor shall comply with all pertinent Local, State, and Federal building life/health/safety codes as listed.

a. Applicable Unified Facilities Criteria (UFC)

b. UFC 1-200-01: General Building Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

c. UFC 1-200-02: High Performance and Sustainable Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02

d. ASA IE&E SDD policy www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf

e. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

f. EM 385-1-1

(http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx)

g. National Electrical Code, NFPA 70

h. National Plumbing Code

i. National Fire Protection Association (NFPA) Codes http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02 http://www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx

j. Telecommunication Industry Association/Electrical Industry Association Wiring Standards (Building Telecommunication Wiring Standards)

k. Army Installation Information Infrastructure Architecture Policy (I3A)

l. JBLM Design Standard specifications (http://www.lewis-mcchord.army.mil/designstandards/)

m. JBLM 420-1 (2017); https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

n. JBLM Master Plan, which includes Architectural Appearance Standards

o. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste

Planning and Reporting (Available through government Project Manager)

p. National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm

Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater

5. SAFETY:

5.1. USACE Safety and Health Requirements Manual (EM 385-1-1), available online at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf shall be considered to be a part of this contract and will be enforced as such. The Contractor shall prepare an accident prevention plan in accordance with the most current version of EM 385-1-1.

6. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the government provided daily inspection form. Daily inspection forms shall start at first day of on-site construction and continue until the final inspection date. Indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; equipment on site, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the Contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

7. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS

7.1. The Government will not exercise any supervision or control over contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.

7.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

http://www.lewis-mcchord.army.mil/designstandards/ http://www.lewis-mcchord.army.mil/designstandards/ https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

7.3. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.

7.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

7.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor.

7.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1.

The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The SSHO may not be delegated to subcontractor.

7.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC

System Manager may be assigned other duties in addition to the duties required as CQC System

Manager. CQC System Manager may be the Superintendent, Project Manager or Lead Trades person. The CQC may not be delegated to subcontractor.

7.8. The Site Superintendent, Safety and Health Officer, and Construction Quality Control may be the same person but not delegated to subcontractor.

8. CONTRACTOR INSPECTIONS

8.1.1. Near the completion of all work or stated elsewhere in the specifications, the QC Manager shall conduct an internal inspection of all the work performed to ensure it meets all the requirements of the base contract as well as the specific requirements within each TO. Once this is accomplished, contractor shall notify the Government that the facility is ready for the Government pre-final inspection. The contractor shall give 5 working day notice to the Government Quality Assurance Representative when requesting a pre-final inspection.

8.1.2. Pre-Final Inspection and Punch List Items. Upon request for a pre-final inspection, the Government will schedule a pre-final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, Directorate of Public Works (DPW), and Contracting shall be present. A Government pre-final punch list may be developed as a result of this inspection which shall detail the items needing correction. The contractor’s QC Manager shall ensure that all any items noted on the pre-final inspection have been corrected within 7 calendar days. Once these items have been addressed, contractor shall notify the Government to request a final inspection, giving 5 working day notice.

8.1.3. Final Inspection and Acceptance. Upon request for a final inspection, the Government will schedule a final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, DPW, and Contracting shall be present.

If all items listed in the pre-final punch list have been corrected, and all work meets the requirements of the Base Contract and TO SOW, Specifications, and Drawings, (if included) the Government shall accept the work and take ownership of the site. If during the pre-final inspection it is discovered that there are no discrepancies, the pre-final inspection may turn into a final inspection.

9. .

10. CONTRACTOR LABOR HOURS The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis McChord via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

11. PAYMENT INVOICE: Requests for payment shall be submitted in accordance with Federal Acquisition Regulations (FAR) Subpart 32.9, entitled "PROMPT PAYMENT", and Paragraphs 52.232- 5 and 52.232-27, entitled "Payments Under Fixed-Price Construction Contracts", and "Prompt Payment for Construction Contracts", respectively, as well as DFARS Clause 252.232-7003, entitled

“ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS”.

Requests for payments to be made by DFAS will be submitted via WIDE AREA WORK FLOW (WAWF). Requests for payments to be made by paying offices other than DFAS shall be submitted in the number of copies and to the designated billing office as indicated in the Contract. WIDE AREA WORK FLOW: See DFARS Clause 252.232-7003 .The payment requests shall be emailed to the DPW Procurement Technicians. The e-mail shall include a copy of the invoice, the release of claims and the invoice checklist. The email subject line name shall read: “W912DW-[insert CONTRACT #]-D-[ insert CONTRACT #]-Contract [insert Contract number] Invoice # [X][Procurement Tech Name].”

Upon approval from DPW, the Contractor is then required to use Wide Area Work Flow (WAWF) to electronically submit invoice payment requests. The contractor is also required to submit the Release of Claims in WAWF for final invoice payment requests. For approved invoice checklists, input the invoice information into WAWF and send a WAWF generated e-mail to the Procurement Technician and Acceptor. The designated acceptor will be documented on the returned invoice checklist. For disapproved invoice checklists, make the necessary corrections and submit a new invoice and invoice checklist.

12. ELECTRONIC FILE FORMATS: The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.), Adobe Acrobat (.pdf), and other similar formats.

13. ELECTRONIC MAIL (E-MAIL) ADDRESS: The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. The Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for quotes, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc.

Multiple e-mail addresses will not be allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

http://www.ecmra.mil/ http://www.ecmra.mil/

14. ENVIRONMENTAL AND CULTURAL RESOURCES

14.1. Asbestos Containing Material

14.1.1. Existing suspect materials involved with all disturbance work are assumed to be Asbestos-

Containing Material (ACM). It is the contractor’s responsibility to either test for, or to assume the suspect material is ACM, and that it is abated /encapsulated in accordance with AHERA, Federal, and Local regulations. No Asbestos Hazard Emergency Response Act (AHERA) inspection is required when the suspect materials are assumed to be ACM. The government reserves the right to accept assumptions of ACM-positive, or to require such AHERA surveys to be performed.

14.1.2. Available AHERA survey data will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional AHERA inspections in the proposal if necessary.

14.1.3. When performed, inspections shall be accomplished in accordance with the Asbestos Hazard Emergency Response Act (AHERA), Federal and Local regulations. A Certified AHERA Asbestos Building Inspector shall perform all inspections. The inspection documentation shall comply with AHERA, Federal and Local regulations and shall include assessment of each Asbestos-Containing Material (ACM), its location, quantity, type, friability and percentage of asbestos.

14.1.4. If the tested material is positive for asbestos, or assumed to be ACM and must be disturbed during project execution, contractor shall have a certified Asbestos Contractor perform all asbestos disturbance work necessary to complete the project in accordance with 29 CFR 1926.1101, WAC 296-62-077, 296-65, and PSCAA Regulation 3.4. A certified abatement plan and all other applicable requirements of ‘UFGS 02 82 00 Asbestos Remediation’ are also required to be submitted and accepted before work is started. If this effort is believed to constitute differing site condition(s), then submit an RFI identifying the situation.

14.2. Lead-Containing Paint

14.2.1. Existing suspect painted surface materials involved in disturbance work will be considered to contain detectable lead paint. It is the contractor’s responsibility to either test for, or to assume the suspect material is either Lead Based Paint (LBP) or Lead Containing Paint (LCP), and that it is abated/encapsulated in accordance with OSHA, HUD, Federal and Local regulations. The government reserves the right to accept assumptions of LCP/LBP-positive, or to require such LCP/LBP surveys to be performed.

14.2.2. Available lead paint survey will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional lead paint inspections in the proposal if necessary.

14.2.3. When performed, testing shall be accomplished in accordance with OSHA and/or HUD guidelines. A Certified Lead Paint Inspector shall perform lead paint inspections. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, percentage by weight, and TCLP characteristics IAW ASTM E1908-16, “Standard Guide for Sample Selection of Debris Waste from a Building Renovation or Lead Abatement Project for Toxicity Characteristic Leaching Procedure (TCLP) Testing for Leachable Lead (Pb)”

14.2.4. If the suspect lead containing material is tested and proves positive for lead, or when assumed to be a lead containing painted surface, any disturbance work concerning the painted surfaces shall be in accordance with:

a. Federal level: 29 CFR 1926.62:

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARD S&p_id=10641

b. Washington WISHA-DOSH: WAC 296-62-07521 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521

c. A contractor work plan is required to be submitted and accepted before work is started, in accordance with applicable sections of ‘UFGS 02 83 00 Lead Remediation.

d. If this effort is believed to constitute differing site condition(s), then submit and RFI identifying the situation.

14.3. Environmental Coordination

14.3.1. The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Design Standards specification section 01 57 19 (Temporary Environmental Controls). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 19. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or their representative. Regulation 200-1 and specification section 01 57 19 are available at the JBLM Design Standards website (https://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.3.2. In accordance with JBLM Reg. 200-3, no construction process water or wastewater shall be discharged to the ground or stormwater conveyance system. Construction discharge must meet requirements of the NPDES Construction General Permit (CGP) for Discharges from Construction Activities and guidance documents under the MS4 Permit. In accordance with JBLM Reg. 200-2, any wastewater generated must be collected, processed, characterized, and disposed of into the JBLM sanitary sewer system or other authorized disposal method. Prior to disposal, waste water characterization must at a minimum include pH, Oil and Grease, BOD, and TSS analysis by a NELAC accredited laboratory. Additional analyses may be required if non-conventional wastes or hazardous materials are potential contaminants. Results shall be submitted for review and approval by Public Works. On site characterization by JBLM Pretreatment staff may waive analytical requirements at the discretion of the Pretreatment program manager. JBLM sanitary sewer discharge requires a Sanitary Sewer Discharge Permit issued by DPW Waste Water Treatment Plant. The Environmental Protection Plan for the project must identify any potential wastewater generation and the process of proper disposal.

Contact Stormwater office to coordinate with any stormwater related topics at: as usarmy.jblm.id-readiness.list.dpw-stormwater1@mail.mil https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521 https://www.lewis-mcchord.army.mil/designstandards/index1.htm mailto:usarmy.jblm.id-readiness.list.dpw-stormwater1@mail.mil mailto:usarmy.jblm.id-readiness.list.dpw-stormwater1@mail.mil

14.4. Sustainable Acquisition

14.4.1. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement.

14.4.2. Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the “Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.4.3. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance and exception requirements. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at usarmy.jblm.id-readiness.list.dpw-green-procurement1@mail.mil Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.id-readiness.list.dpw-green-procurement@mail.mil

14.5. Environmental Management System

14.5.1. Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

14.5.2. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

14.5.3. Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my- Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system.

14.6. Hazardous Materials (HM)

14.6.1. For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the Joint Base Lewis-McChord (JBLM) Pollution Prevention Program (usarmy.jblm.id-readiness.list.dpw-aul1@mail.mil) prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use by addition to the contractor’s https://sftool.gov/ http://www.lewis-mcchord.army.mil/designstandards/index1.htm http://www.lewis-mcchord.army.mil/designstandards/index1.htm mailto:usarmy.jblm.id-readiness.list.dpw-green-procurement1@mail.mil mailto:usarmy.jblm.id-readiness.list.dpw-green-procurement1@mail.mil https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system

Authorized Use List (AUL) issued by JBLM Pollution Prevention Program. The Contractor shall not use any hazardous materials not listed on their current AUL issued by Pollution Prevention.

14.6.2. For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project. If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January. For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the Contracting Officer or their representative with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The current HJB Form 953 and form instructions are available at Section 01 57 19 of the JBLM Design Standards (usarmy.jblm.id-readiness.list.dpw-hm-inventory1@mail.mil)

14.7. Archaeological Requirements

14.7.1. Joint Base Lewis-McChord contains many unmarked archaeological sites that may be eligible for listing in the National Register of Historic Places.

14.7.2. In the event that human remains, artifacts, or features of archaeological interest are inadvertently discovered, the contractor will do the following:

14.7.2.1. Immediately cease activity in the vicinity of the discovery.

14.7.2.2. Stabilize and protect such discoveries from further disturbance or public disclosure.

14.7.2.3. Provide immediate notice (no longer than 24 hours following discovery) by telephone and email to the Installation Cultural Resource Manager and Contracting Officer's Representative.

14.7.2.4. Work may not proceed in the vicinity of the discovery until authorized to proceed by the Installation Cultural Resource Manager and the Contracting Officer's Representativ

14.8. Construction and Demolition (C&D) Waste Planning and Reporting

14.8.1. The DOD Integrated (Non-Hazardous) Solid Waste Management Policy requires all facilities to meet a non-hazardous solid waste diversion goal of 60% Construction and Demolition Diversion. Create a waste management plan in accordance with section 01 74 19 of the JBLM Design Standards to meet or exceed the 60% C&D waste diversion target..

14.8.2. Complete and submit quarterly C&D Diversion and Disposal Reporting Form (HJB Form

229) in accordance with form instructions and paragraph "Reports" in Section 01 74 19 of the mailto:usarmy.jblm.id-readiness.list.dpw-hm-inventory1@mail.mil mailto:usarmy.jblm.id-readiness.list.dpw-hm-inventory1@mail.mil

JBLM Design Standards. The form and instructions can be accessed via the links at Division 01 Section 01 57 19 of the JBLM Design Standards website (http://www.lewis-mcchord.army.mil/designstandards/index1.htm). Section 01 74 19 can also be accessed via the Design Standards website.

15. OTHER CONDITIONS AFFECTING WORK

15.1. Work Coordination

15.1.1. Interfacing With Others

15.1.1.1. Government use of the facilities is anticipated while the work under this CONTRACT is being performed. The work shall be planned and accomplished so that there will be a minimum of interference and inconvenience to occupants in the building and agencies in the vicinity and to other craftsmen who may have to do work in the affected facilities. Any blockage of building exits or driveways must be coordinated in advance.

15.1.1.2. All work will be scheduled and coordinated with the Government Project

Management Team or their designee at all times.

15.1.1.3. The Contractor may not block traffic, roads, access routes, or exits without prior coordination with the Project Manager or other authorized Government representative.

15.1.1.4. Construction restrictions shall be identified as required and indicated on individual

Contracts. Utility outages require 14 calendar day advanced notice.

15.1.2. Pre-Construction Conference. The Contractor shall attend a pre-work meeting presided over by the Project Manager prior to commencing construction activities. The Contractor shall contact the Project Manager within ten (10) business days of issuance of the Contract NTP to establish a date and time for the preconstruction meeting. The Contractor shall submit a site-specific construction schedule and a site specific Work Plan at that meeting for government approval unless these items have been previously approved by the government. The schedule shall be in sufficient detail to identify all aspects of the work including all significant project tasks with durations and start and finish times.

15.2. Compliance with Rules, Regulations, and Statutes

15.2.1. All contractor employees shall observe and comply with all applicable local, State, and Federal rules, regulations, and statutes including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling while performing this Contract. All work shall meet or exceed all applicable industry standards.

15.3. Firearms

15.3.1. Contractor personnel shall carry no firearms while performing work under this Contract.

15.4. Work Hours

15.4.1. Work hours for the Contractor shall be from 7:30 A.M. to 4:30 P.M, Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays. . The Contractor must notify the Contracting Officer (KO) three (3) working days in advance of its intention to work during other periods to allow assignment of additional inspection forces when the Contracting Officer determines that the additional inspection force is reasonably available. All inspections will be done during normal duty hours.

15.4.1.1. Federal Installations under this contract observe the following legal holidays New Year’s Day, 1 January Martin Luther King’s Birthday, Third Monday in January President’s Day, Third Monday in February Memorial Day, Last Monday in May Independence Day, 4 July Labor Day, First Monday in September Columbus Day, Second Monday in October Veterans Day, 11 November Thanksgiving Day, Fourth Thursday in November Christmas Day, 25 December

15.5. Site Utilities

15.5.1. Outages

15.5.1.1. Any utility outages, including but not limited to, electrical, mechanical, and plumbing systems, shall be coordinated at least ten (10) working days prior to proposed outage. Outages shall be scheduled to minimize interruptions to normal using agency operations. Contractor shall route an outage request form obtained through the government project manager.

15.5.2. Potable Water

15.5.2.1. The Government shall make available to the Contractor, from existing outlets and supplies, reasonable amounts of potable water without charge. The Contractor shall conserve potable water furnished. The Contractor at their own expense shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction. All connections must be coordinated through the Directorate of Public Works.

15.5.3. Electricity

15.5.3.1. Temporary Power Connections: Subject to available supply, the Government, without charge, shall make reasonable amounts of electric current available to the Contractor for performing work at the work area. The Contractor shall conserve electric current furnished. The Contractor at their own expense shall coordinate with the electrical system owner, City Light & Power (CLP), for temporary electrical connections

15.5.3.2. Permanent Power Connections: The construction contractor shall coordinate with CLP for all exterior electrical civil work within the project construction perimeter. Per Army directive memo for utilities privatization, CLP shall perform all civil and electrical work related to exterior electrical system outside of the project construction perimeter. In all situations, CLP shall procure and install electrical components that are separable from the rest of the site electrical system, make final terminations, and connect to the point of demarcation (POD). CLP’s construction will be awarded through a modification to the electrical distribution system privatization contract with Defense Logistics Agency (DLA). JBLM PW Utilities Branch will be responsible for all CLP modifications with the point of contact Ms. Royanna Solis 253-966-3282, Royanna.E.Solis.civ@mail.mil.

15.5.3.3. For all work performed by the contractor, inspection and acceptance by CLP is mailto:Royanna.E.Solis.civ@mail.mil required prior to Government acceptance. Acceptance through the Government will not occur without CLP’s concurrence. CLP requirements will govern the installation of the electrical service and Contractor must follow CLP standards and requirements

15.5.3.4. YTC and off post locations: Temporary Power Connections: Subject to available supply, the Government, without charge, shall make reasonable amounts of electric current available to the Contractor for performing work at the work area. The Contractor shall conserve electric current furnished. The Contractor at their own expense shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

15.6. Permits

15.6.1. The Contractor shall obtain and submit copies of ALL permits, unless otherwise specified. Each permit shall be obtained before starting the respective items of work. This includes, but is not limited to, permits necessary for decontaminating water and sewer systems, and digging permits.

15.6.2. Contractors must obtain a "Dig Permit" from Public Works prior to any ground disturbing activities.

15.6.3. Once utilities have been marked as part of the dig permit process, the contractor shall document (photographs and plan drawings) and maintain the markings for the duration of the project.

15.6.4. Projects disturbing an acre or more must request coverage under the NPDES CGP and provide the JBLM Stormwater Program with a copy of the NOI. Submit an electronic Notice of Intent (eNOI) for CGP coverage through the EPA CGP-Net by following the link:

https://www.epa.gov/npdes/submitting-notice-intent-noi-notice-termination-not-or-low-erosivity-waiver-lew-underSubmit a copy of the eNOI to the JBLM Stormwater Program email at: usarmy.jblm.imcom.list.dpw-stormwater@mail.mil

15.7. Safety

15.7.1. USACE Safety and Health Requirements Manual (EM 385-1-1), available online at…