Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

FOR

Red Morgan Center Audio Visual System Replacement

July 2025

FA462025QA930 - RMC AV System Attachment 1 - Statement of Work (SOW)

1. BACKGROUND:

1.1. The US Air Force Red Morgan Center facility located at 10 West Ent Street, Fairchild AFB, WA requires the replacement of and updating of the extensive Audio-Visual monitoring (AV) suite which is incorporated into the facilities, creating a complete and usable system that is user-friendly, and easy to maintain.

1.2. Background and Objective. This Statement of Work (SOW) defines the requirements for the contractor to replace, update, test and train the staff on the audio-visual system at the Red Morgan Center Fairchild AFB, WA.

2. SCOPE OF WORK:

The Contractor shall replace current 16x16 matrix switcher in A/V room and all other equipment associated with the AV system necessary to ensure system is reliable, easy to maintain, and user friendly. The new system shall handle all aspects of audio and visual in rooms 104 A, 104 B, 112 A, 112 B and 105.

3. OBJECTIVES:

The contractor shall replace, update, test, and train the staff on the audio-visual system at the Red Morgan Center, Fairchild AFB, WA.

4. REQUIREMENTS:

MAIN BALLROOMS 104 A, 104 B, 112 A, 112 B

The contractor shall replace the current 16x16 matrix switcher in the A/V room and all other system equipment necessary to ensure system is reliable, easy to maintain and user friendly. The new system is to handle all aspects of audio and visual in rooms 104 A, 104 B, 112 A, and 112 B. The system must have a control panel in the A/V room, 104 A, 104 B, 112 A, and 112 B for a total of five (5) wall mounted control panels. Two (2) additional wireless tablets must be provided and able to control the system. All control units must be able to be pin locked.

4.1 System must be capable of accepting a minimum of 16 inputs (or greater) and support 16 (or greater) outputs of hi definition audio/video.

4.2 Label all cables on both ends and provide written instructions on how to use the entire system. Provide basic user instruction manuals on how to operate and troubleshoot.

4.3 Provide, install and incorporate into matrix the comcast box. The contractor may use existing government furnished Comcast box. Must have the ability to turn off/on devices and control volume from control panels.

4.4 Provide, install and incorporate into matrix external wall inputs in AV room, 104 A, 104 B, 112 A, and 112 B capable of accepting HDMI (1080 resolution minimum) and audio inputs (five (5) total wall input plates). Must have the ability to select inputs from control panels.

4.5 Provide, install, program and incorporate into matrix a user-friendly control interface with wall mounted control panels in AV room, 104 A, 104 B, 112 A, and 112 B (five (5) total). Two (2) additional wireless tablets must be provided and able to control the entire system. All control units must be able to be pin locked. Five (5) wall mounted control units and wireless tablets must provide complete control over the AV system

4.6 Provide, install and incorporate into matrix control a ceiling mounted camera for broadcasting from Rm 112 A through matrix control. The camera must be minimum 1080p resolution quality. The camera must be able to be remotely controlled through control panels. The camera must have the ability to pan, tilt and zoom.

4.7 Provide, install and incorporate into matrix control a ceiling mounted sound system to provide quality sound in rooms 104 A, 104 B, 112 A, and 112 B. System must be able to control and isolate sound in individual rooms 104 A, 104 B, 112 A, and 112 B with the ability to monitor each room from all the control units. Sound must be able to project over a crowd when the room is at capacity and be able to turn off/on sound and control volume from all control panels. The contractor may choose to use existing government furnished speakers (JBL, Control 47C/T), wiring and amps (Crown XLS-1000) but it is the contractor’s responsibility to ensure they are incorporated into the AV system in accordance with this statement of work. If the contractor decides not to use government furnished sound equipment, they are responsible for providing all required equipment to meet sound requirements.

4.8 Provide, install and incorporate into matrix control four (4) wireless handheld microphones and two (2) lavalier on microphones usable with no gaps in coverage in 104 A, 104 B, 112 A and 112 B. Microphones must be able to be isolated by room or used simultaneously in all rooms and have the ability to turn off/on sound and control volume from all control panels.

4.9 Replace the four (4) TVs in Rm 104 A and Rm 104 B with a minimum screen size of 70”. Incorporate the four (4) TVs into A/V control matrix. Must be able to turn on/off TVs from all control units. Replacement includes installation, mounting, and programming.

4.10 Provide, install and incorporate into control matrix five (4) projectors one in 104 A, 104 B, 112 A, and 112 B. Projectors must have a minimum resolution of 4K. Picture must fill entire screen in Rm’s 104 A and 104 B leaving no more than 12” on left and 12” on the right side of screens in Rm’s 112 A and 112 B. Contractor is responsible for providing projectors but may choose to use existing government furnished projectors.

The government can furnish four (4) new projectors (LG ProBeam Laser Projector, Mfr Part No: BU60RG). Contractor’s responsibility to ensure they meet contract standards.

Projectors must be mounted in drop-down ceiling mounts; the contractor shall provide mounting hardware and wiring.

4.11 Ensure all video outputs to include TVs and Projectors are connected to matrix and can be remotely controlled and turned on and off by all control units.

4.12 Contractor will ensure all A/V equipment is installed properly in the A/V rack.

4.13 Contractor will remove all existing A/V system CAT 5 cabling and replace with new cables. Cables will be run according to industry standards, ensuring they are secure and grouped together when appropriate.

4.14 Contractor will relocate the A/V rack to far corner of A/V room away from door.

4.15 Contractor will provide and install UPS battery backup for entire A/V rack, able to power the A/V rack equipment for 30 minutes during a power spike or outage. All A/V rack equipment must be powered and protected by the UPS battery backup. Must be able to protect A/V equipment against power spikes.

4.16 Replace or repair drop down screens in rooms 104 A (7’H x 10’W), 104 B (7’H x 10’W), 112 A (8’H x 16’W), and 112 B (8’H x 15’W). Screens must match the current size in each location. Screens must be powered to go up and down and be programed and controlled from the A/V control units.

4.17 Repair or replace drop down ceiling projector mounts in rooms 104 A, 104 B, 112 A, and 112 B. Mounts must be powered to go up and down and be programed and controlled from the A/V control units. Mounts must be completely concealed when in the up position.

4.18 Contractor shall inventory all existing equipment upon award. Components of the current system, including the projectors (four (4) (BU60RG)), AV rack, ceiling speakers, speaker AMPs, speaker wiring, and drop-down projector screens may be used by contractor as part of the new system but must be supported for warranty work. It is the responsibility of the contractor to ensure all reused items are properly functioning and in working order prior to utilizing them. Any equipment not listed above must be replaced.

There are 4 speakers each in rooms 104A, 104B, 112A, and 112B.

4.19 Install a WLAN to be used solely by the A/V system, tablets and other components.

ROOM 105

The contractor shall replace the current matrix switcher in room 105 and all other AV system equipment necessary to ensure system is reliable, easy to maintain and user friendly. The new system is to handle all aspects of audio and visual in room 105. The system must have a control panel the room. Control unit must be able to be pin locked.

4.20 System must be capable of accepting a minimum of 4 inputs (or greater) and support 5 (or greater) outputs of hi definition audio/video.

4.21 Label all cables on both ends and provide written instructions on how to use the entire system. Provide basic user instruction manuals on how to operate and troubleshoot.

4.22 Provide, install and incorporate into matrix external wall inputs in room 105 capable of accepting HDMI (1080 resolution minimum) and audio inputs. Must have the ability to select inputs from control panels.

4.23 Provide, install, program and incorporate into matrix a user-friendly control interface with wall mounted control panels in room 105. Control unit must be able to be pin locked and provide control over the room AV systeml

4.24 Provide, install and incorporate into matrix control a ceiling mounted sound system to provide quality sound in room 105. Sound must be able to project over a crowd when the room is at capacity and be able to turn off/on sound and control volume from the control panel. The contractor may choose to use existing government furnished speakers (JBL, Control 47C/T) but it is the contractor’s responsibility to ensure they are incorporated into the AV system in accordance with this statement of work. If the contractor decides not to use government furnished sound equipment, they are responsible for providing all required equipment to meet sound requirements. Contractor will provide wiring and amp for room 105 speaker system.

4.25 Provide, install and incorporate into control matrix a projector in room 105.

Projector must have a minimum resolution of 4K. Picture must fill entire screen.

Contractor is responsible for providing projectors but may choose to use existing government furnished projector. The government can furnish a new projector (LG ProBeam Laser Projector, Mfr Part No: BU60RG). Contractor’s responsibility to ensure they meet contract standards. Projectors must be mounted in drop-down ceiling mounts;

the contractor shall provide mounting hardware and wiring.

4.26 Ensure all video outputs to projectors are connected to matrix and can be remotely controlled and turned on and off by the control unit.

4.27 Contractor will ensure A/V equipment is installed properly in the provided A/V rack in room 105.

4.28 Contractor will remove all existing A/V system CAT 5 cabling and replace with new cables. Cables will be run according to industry standards, ensuring they are secure and grouped together when appropriate.

4.29 Contractor will provide and install UPS battery backup for room 105 A/V rack, able to power the A/V rack equipment for 30 minutes during a power spike or outage. All A/V rack equipment must be powered and protected by the UPS battery backup. Must be able to protect A/V equipment against power spikes.

4.30 Replace or repair drop down screen room 105 (Draper SGE-16 732682). Screen must match the current size in each location. Screens must be powered to go up and down and be programed and controlled from the A/V control units.

4.31 Repair or replace drop down ceiling projector mounts in room 105. Mounts must be powered to go up and down and be programed and controlled from the A/V control units.

Mounts must be completely concealed when in the up position.

4.32 Contractor shall inventory all existing equipment upon award. Components of the current system, including the projector (BU60RG), AV rack, ceiling speaker (1), ceiling projector mount and drop-down projector screens may be used by contractor as part of the new system but must be supported for warranty work. It is the responsibility of the contractor to ensure all reused items are properly functioning and in working order prior to utilizing them. Any equipment not listed above must be replaced.

4.33 Room 105 AV system will be standalone and not reliant on any of the main ballroom AV system to operate.

Power. Contractor shall provide all equipment required to meet electrical requirements, including additional AC outlets as needed for its system.

Testing. The Contractor shall ensure the entire system, to include integration testing with all integrated equipment components, is tested prior to activation and burn-in. All items procured under this effort shall be tested. The Government requires a minimum of two weeks’ notice before the Contractor performs any testing. The contractor shall perform end-to-end system component and functionality testing during the installation phase in accordance with the manufacturer’s installation and testing standard procedures. The contractor shall test the system according to the manufacturer’s diagnostic and readiness test specifications after installation activities are completed. The Contractor shall utilize the equipment manufacturer’s standard commercial/quality control practices to verify that the system meets the requirements as a basis for acceptance by the Government.

Training. The contractor shall provide a minimum of two training classes with up to ten (10) personnel in each class. The classes shall include a combination of on-the-job (OTJ) and classroom structured training. The contractor shall identify the estimated duration for the proposed training. Applicable training material (both a hard copy and a soft copy) shall be provided to each student at the time of the training. The training shall provide the students with the knowledge required to perform operations, maintenance and troubleshooting duties for the system and all equipment installed as a whole. The training shall be conducted at FAFB. In addition to the on-site training, the contractor shall provide an electronic copy of all training materials.

Warranty. The contractor shall provide a standard commercial warranty for the system (all hardware and software) and work performed after Government acceptance of the installation.

The warranty support shall include, but not limited to, as applicable, all (major and minor) OEM software releases patches and installation of such software that occur during the warranty period at no additional cost to the government. The processes to manage warranty support shall be clearly described in the contractor’s proposal. Warranty services shall include normal “break-fix” service and shall be consistent with industry standards.

5. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

The Government will provide available documentation, sketches and drawings as requested by the contractor.

Any government furnished equipment or item not reused will be reviewed by Red Morgan employees prior to disposal. This shall be documented in writing. Any items not kept by the government will be the responsibility of the contractor to disposed.

6. SECURITY REQUIREMENTS:

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the government installation, shall abide by all Fairchild Air Force Base security regulations. Personnel performing the work requested will be escorted while on the installation. Individuals must be able to pass a background check that will be conducted prior to entry of the installation. Individuals performing the work will be required to provide their full name, DOB, SSN, driver’s license issuing state and license number to gain access to the installation.

7. PLACE OF PERFORMANCE:

Red Morgan Center, building 2452 located at 10 West Ent Street, Fairchild AFB, WA

8. PERIOD OF PERFORMANCE:

Completion shall include installation, testing, and networking of all equipment; delivery of all training and training materials to designated permanent party personnel; delivery and acceptance of all deliverables; and all site cleanup.

9. GENERAL INFORMATION:

The contractor or installation personnel shall comply with all standard DoD security procedures.

The contractor shall designate an on-site project manager that will serve as a single point of contact for the Government.

The contractor shall coordinate with Government representatives for all equipment installation activities. The contractor shall perform the installation in accordance with the manufacturer’s standard procedures. The system shall be installed with little or no disruption to existing services.

Any disruption of service shall be coordinated with the Government POC. The Government POC will provide notification schedule and approvals.

Any installed components (hardware, software and features/functions) shall comply with the latest National Electric Code (NEC).

The contractor shall obtain and comply with any applicable manuals not identified above that are required to meet industry standards applicable to the trade required to complete task requirements.

9.1. HOURS OF OPERATION:

Hours of operation are 0800-1700 Monday through Friday, excluding Federal Holidays and any other designated down day. The following Federal Holidays are observed:

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day June 19th Juneteenth Day July 4th Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11th Veteran’s Day 4th Thursday in November Thanksgiving Day December 25th Christmas

Work can be done at other than normal hours of operation with the approval of the Contracting Officer. The contractor shall coordinate in advance all hours of work and any service interruptions with 92 FSS Red Morgan Center points of contact.

Room 112A (South)

Room 112B (North)

Room 104A (South)

Room 104B (North)

Room 104A & 104B (picture of east wall with TV’s)

Room 105 (with picture of drop-down screen product information)

Current Rack Setup

RMC Floor Plan