Attachment_1_Statement_of_Work.pdf

Attachment 1

Statement of Work Topock Marsh Power Line Extension

1. BACKGROUND

The United States Fish and Wildlife Service (USFWS) and Bureau of Reclamation (USBR) are working to implement several projects at Topock Marsh. These projects require electrical service to power several pump motors and other ancillary service at the Firebreak Canal and Beal Lake.

Additionally, the USFWS will seek to transfer its maintenance yard and groundwater pump, which is currently serviced by Cal Edison, to the Mohave Electrical Cooperative (MEC). All components of this project are within MEC’s service area. The following document outlines the project components and above ground power alignment that will connect to and be serviced by MEC. The proposed power alignment is approximately 10.5 miles of poles and power line for the extension.

2. LOCATION

Topock Marsh is located along the Lower Colorado River in the Havasu National Wildlife Refuge in Arizona. This Power Line Extension Project will connect to MEC’s service line at Oatman Topock Highway and extend northwest along the Refuge’s South Dike Road and north along USBR’s levee road, with branches providing power to USBR pump stands at Beal Lake and USFWS’s maintenance yard, pump and domestic well. The service will extend as far north as the existing Firebreak Canal, as shown in Figure 1.

Figure 1 – Topock Marsh Power Line Extension Route

3. SITE CONDITIONS

The weather at the project site is typical of the desert southwest. Summer highs can reach 120 degrees Fahrenheit with lows into the low 80s at night. There can be as much as a 50-degree difference in temperature over the course of a 24- hour period. Late fall and winter temperatures are generally mild with a slight possibility of freezing during the late winter months. Strong winds and dust storms are possible throughout the year but are generally experienced during the spring months. Thunderstorms and flash floods are also possible during monsoon season in the late summer months (August and September). Rain is also possible during the late winter and early spring months. Average annual rainfall for the area is approximately 4 inches.

The project site is accessible from the east by way of Oatman Topock Highway, or from the west along the Levee Road. Both access points will require close coordination with onsite USFWS Havasu Refuge staff during the project work. Project work is permitted during daylight hours. If necessary, exceptions to work outside of daylight hours may be granted with prior approval from USFWS Havasu Refuge and the Contracting Officer’s Representative (COR).

4. OBJECTIVE

Establish a contract for the installation of new 14.4/24.9kVA distribution line connecting to MEC’s existing service line in Oatman Topock Highway and traversing the route identified in Figure 1 through the USFWS Havasu National Wildlife Refuge, with power utility connections at USFWS pump stand at Beal Lake, the USFWS Maintenance Yard, the USFWS groundwater pump and domestic well, and to pad-mounted transformer adjacent to the Firebreak Canal (exact location of transformer pad at Firebreak Canal to be determined in the field). Project work includes all necessary materials, equipment, and labor (including traffic control) to install new power poles, power lines, two three-phase pad mounted transformers, one single-phase pad mounted transformer, one three-phase pole mounted transformer bank, and all appurtenances required to complete the work. Work also includes coordination with MEC to energize the installed distribution line and ensure all service connections are properly completed.

The government will furnish all Class 1 ductile poles to the Contractor (they are currently stored at the Topock Marsh); the Contractor will be responsible for installing the government furnished Class 1 ductile poles.

A parts list is provided for the Contractor to use to provide a responsible bid. It is the Contractor’s responsibility to verify all dimensions, sizes, and quantities of materials needed to complete the work.

All field work will be closely coordinated with USFWS, USBR, and MEC staff. Utmost care must be taken to ensure utility service to the USFWS Maintenance Yard is maintained during installation of the work, and that time required for a coordinated outage to the USFWS Maintenance Yard during transfer of utility service is minimized to the extent possible.

Work will be considered complete when Contractor has completed any punch list items identified in coordination with USFWS, USBR, and MEC staff, and USBR’s Contracting Officer issues the substantial completion notice.

5. WORK COMPONENTS

The work generally comprises the components listed below.

A. Bonding and Insurance

B. Preparatory work and mobilization/demobilization

C. Furnish and install required utility poles, transformers, and appurtenances in specified locations in accordance with provided documents.

D. Furnish and install approximately 10.5 miles of distribution lines.

E. Coordinate connection of installed utility service to USFWS Maintenance Yard and other locations specified.

F. Conduct necessary testing and coordinate energizing of service connections.

The specific work tasks and locations are included in the following files and Section 8 below.

The Contractor is obligated to prepare a Construction Plan in advance of field work, as part of ‘B’ above.

• Topock Marsh Staking Sheet

• Topock Marsh Line Route KMZ file

• Materials Pick List

• MEC Specifications/Details

6. PERFORMANCE PERIOD

Performance period for the work will be for 240 days from the date of when the Notice to Proceed is issued to the Contractor.

7. REQUIREMENTS

Installation of utility poles: Contractor is responsible for any testing and preparatory work necessary to establish a secure foundation for all utility poles and appurtenances (e.g., appurtenant structures including concrete transformer pads). While not anticipated, Contractor is also responsible for any dewatering or unwatering that may be necessary during installation of the utility poles and appurtenances.

Vertical clearance from existing ground to installed distribution lines shall provide for passage of large/heavy construction equipment. MEC can provide Contractor with tension requirements that will meet or exceed the NESC clearances.

8. DESCRIPTION OF TASKS

Herein is provided a description of required activities comprising the work. Further details are found in the files listed in section 5 above.

Preparatory Work

Subtask 8.1 – Assign Key Personnel and Qualified Staff

Project Manager (PM) - Aside from responsibility for planning and execution of the project overall, the Project Manager assigned by Contractor shall serve as focal point to coordinate with Contracting Officer (CO)/Contracting Officer’s Representative (COR) and other stakeholders.

Onsite Safety Representative (OSR) - Responsible for general oversight/compliance with State Safety and Health Regulations for construction, including Reclamation Safety and Health Standards (RSHS), Facilities Instructions, Standards and Techniques (FIST) Manuals, and National Electric Safety Code (NESC). Contractor’s OSR shall have completed all applicable safety training and have a minimum of 3 years of experience on similar projects in size and complexity to this contract.

Contractor’s OSR shall help prepare and submit Contractor’s site-specific Safety Program, ongoing and updated Job Hazard Analysis (JHA) list, and a Monthly Accident Summary Report. Contractor’s Safety Program will cover aspects of on-site and applicable off-site operations and activities associated with this contract, will follow the outline in Appendix B of RSHS (write “Not applicable to Contract” for items in the outline that do not apply), and shall submit and receive acceptance of the Safety Program prior to commencing onsite work, including mobilization. The Contractor shall develop Job Hazard Analyses, as described in RSHS, for each distinct phase of work under the contract and shall not begin a phase of work until JHA is acceptable to CO and shared with construction employees; activities involving hazardous materials shall have appropriate Safety Data Sheet(s) attached to JHA. The Contractor shall submit a monthly accident summary report as described in RSHS to the CO.

The Contractor shall maintain accurate record of and report to CO the following occurrences during performance of this contract: death, occupational disease, traumatic injury to employees or the public, and property damage in excess of $2,500. Contractor shall provide appropriate safety barricades, signs, and warnings. Contractor is responsible for providing medical and emergency assistance in a timely manner with recognized emergency protocols;

in instances where local emergency responders are not readily available, responsibility to provide emergency services shall default back to Contractor.

OSR shall be responsible for day-to-day implementation of the Contractor’s Safety Program.

OSR shall have full authorization to correct unsafe acts on the spot and be onsite weekly for coordination meetings.

Updated RSHS, including revisions, is available at:

www.usbr.gov/safety

Bureau of Reclamation FIST 1-1 (2012) – Hazardous Energy Control Program is available at:

www.usbr.gov/power/data/fist_pub.html

Construction Superintendent (CS) - Lead CS shall have prior experience for at least three projects similar in size and complexity to this contract.

The Contractor shall submit a list of key personal including their responsibilities, training, and certifications to be approved by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

Subtask 8.2- Construction Plan. Prepare and implement Construction Plan (see below).

Subtask 8.3- Permits. Contractor shall comply with all Arizona water, air, and waste regulations, and any USFWS Havasu National Wildlife Refuge requirements.

Subtask 8.4- Address Stakeholder Concerns. Affected parties include the USFWS, USBR, local Tribes, MEC, and the public. The Government (USBR) is obligated to continue providing power to the USFWS Maintenance Yard and domestic well. PM is to prepare a plan for the http://www.usbr.gov/safety http://www.usbr.gov/power/data/fist_pub.html necessary outage to switch utility service that minimizes impact to USFWS staff. PM is to exhibit clear written/verbal communications throughout.

Subtask 8.5- Work Progress Documentation. Contractor designated field personnel shall attend weekly meetings to inform CO and COR of recent progress and preview the upcoming week, discuss ongoing issues, etc. Contractor shall supply photographic records or video recordings/ live feeds to facilitate Government supervision. The Contractor shall allow for adequate time in their work schedule for Government representatives to perform progress monitoring/checks periodically. Such occurrences may not be construed as hindering or interrupting contractor activities or cause for delay claims.

Construction Plan

Prepare and implement Construction Plan. This shall be submitted by Contractor and approved by CO prior to beginning site work; shall include a Construction Schedule (construction sequence and work schedule), list of personnel, certifications and evidence of training, equipment list/specs/working condition (photos if applicable), a Quality Control Plan, a record of site baseline conditions within/adjacent to work areas. The Contractor shall highlight specific methodologies to expedite construction and address any lead times for materials. The Safety Program, prepared individually, is to be attached.

Quality Control Plan

The Quality Control Plan will address activities performed by Contractor to ensure work conforms to contract requirements and will include (but is not limited to) the following:

Contractor’s plan for regular inspection including daily field reporting during construction, specified tests to be performed by the Contractor (address methods, procedures, frequencies, and scheduling for performing quality testing), Contractor’s methods for ensuring quality of materials procured for the project (address physical examination of required materials, equipment, and sample work to ensure materials are on hand and conform to approved drawings/details or submitted data and have been properly stored), and review of appropriate Job Hazard Analyses.

Government supervision of the project includes only the amount necessary to provide confidence that the technical requirements of the work conform to the established methods, procedures, and regulations outlined in the submitted Construction Plan. Supervision can be continuous or periodic in nature, depending on contract performance. In the event the Contractor fails or refuses to promptly comply with all Federal, State, and Local Safety and Health laws, regulations, codes and standards, the CO may issue an order to suspend all or any part of the work. Failure of the CO or COR to order discontinuance of any or all of the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

Mobilization/Demobilization

Thorough preparation is needed to maximize progress during construction. Contractor personnel shall be oriented in the need to minimize impacts to USFWS or other entity operations during construction. USFWS and USBR are currently working on several projects at Topock Marsh and USFWS and USBR staff or contractors may be at work in the area during this project, in which case the Contractor will work with the COR to coordinate and minimize impacts to other project work.

Subtask 8.6- Assemble personnel, equipment, and materials needed for the work in accordance with the approved Construction Plan. Maintain equipment in continuous working order. The Contractor may use areas designated by USFWS for laydown and staging. To the extent possible, construction operations are to be conducted without impeding transit via existing service roads. Traffic control will be required for temporary closure of service roads including the South Dike Road and Levee Road, and for any impacts to traffic along the Oatman Topock Highway. An approved Traffic Control Plan shall be included in the approved Construction Plan.

Subtask 8.7- Civil Sitework. Erect temporary delineation and signage to secure the Contractor’s equipment laydown areas where needed. Supply and place temporary signage and traffic cones to alert construction personnel and visitors where construction is ongoing or imminent. Make temporary provisions to keep work areas dry. Designate stockpile areas and provide erosion protection methods (silt fence, straw wattle, etc.) as needed. Establish planned routes to accommodate movements of materials within designated work areas and disposal sites and means to prevent mess. Supply porta-potty & refuse bins on site for Contractor personnel.

Establish security measures to prevent unauthorized personnel from accessing the site and bring awareness to particular issues such as any necessary night work, potential for theft, or vandalism.

Various means such as barricades, delineators, fencing should be employed to establish pathways for workers to perform tasks.

Subtask 8.8- Temporary Utilities. Electric, water, lighting, communications. Provide temporary electrical hookup if desired and furnish generators for power loads throughout work areas.

Provide sufficient fuel or power recharge capacity as applies. Provide temporary water supply for work areas and dust control along access routes via water trucks if needed. Furnish/install external yard lighting if proposed, and approved by USFWS, in Construction Plan. Plan a communication strategy to allow personnel to continuously maintain contact along entire work area; assemble equipment to do so.

Subtask 8.9 Furnish Equipment Onsite. Contractor must submit details of the actual equipment and materials to be used in the work, to be approved prior by CO. Provide equipment for construction, as well as any pumps, hoses, brushes, racks, to maintain dry work areas, clean equipment, and a tidy site. Equipment selection must be appropriate such that excessively heavy units or with tracks potentially destructive to service roads and adjacent areas be avoided.

Subtask 8.10- Demobilization. Remove all equipment, unused materials, and clean up the site.

Repair any damaged existing infrastructure returning it to baseline condition or better. Remove and haul any final debris to landfill.

9. MISCELLANEOUS REQUIREMENTS

Safety and Health

Subtask 9.1- Safety Program and Job Hazards Analyses (JHA). Prepare site-specific Safety Program and JHA List as per RSHS. A JHA for each significant step shall be prepared, not just one JHA for the whole project. Submit all site-specific documents in draft for review/acceptance/approval by CO prior to any onsite work. The Contractor is responsible for adhering to all applicable rules, regulations, and laws relating to safety and health of personnel, including environmental quality control. This applies to all aspects of the Contractor’s operations including mobilization/demobilization.

As mentioned above, the Contractor shall develop and submit a Safety Program, written and implemented for the proposed construction operation. The Contractor’s submitted Safety Program and JHA shall identify, evaluate, and control safety and health hazards, and will be reviewed and approved by the CO prior to start of any onsite work. All site workers shall be familiar with both and shall be given training on their contents. The Contractor shall document all training of all site workers.

Onsite work shall not begin until the CO has reviewed the Safety Program and JHA in final form and determined that all are accepted before proceeding with onsite work.

Subtask 9.2- Implement Safety Program. Work shall be performed in compliance with the clauses in FAR 52.236-13 - Accident Prevention, WBR 1452.223-81- Safety and Health, with RSHS, local safety programs, referenced safety and health standards, and the accepted program/plans.

Safety inspection reporting shall be conducted by the Onsite Safety Representative (OSR) and shall include a list of noted deficiencies, their abatement dates, and follow-up action for all jobsite activities, and shall be based on findings of jobsite walk-through with Government personnel and shall include Government Representative’s name. As mentioned above, OSR shall be responsible for general oversight/compliance with State regulations and RSHS, reviewing all safety related submittals, and on-site safety. He/she leads preparation & implementation of the above-referenced documents ensuring conformance of Contractor personnel to the same. He/she shall have a safety background, with a minimum of an OSHA 30-hr course (OSHA 30-hr Card) from an authorized OSHA instructor. He/she shall maintain on site proof of all training.

When safety or health violations are called to the Contractor’s attention by the CO or authorized representative, the Contractor shall immediately correct the condition. Such notice, either orally or in writing, when served on the Contractor or the Contractor’s designated onsite representative will be deemed sufficient. Oral notices will be confirmed to the Contractor in writing by the CO.

Specific signs, barricades, and flagmen requirements are detailed in the American National Standards Institute’s "Manual on Uniform Traffic Control Devices for Streets and Highways"

(ANSI D6.1).

Roads subject to interference by the work shall be kept open or suitable detours shall be provided and maintained by the Contractor, wherever possible. The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient flasher lights, flag persons, danger signals and signs, and shall take all necessary precautions for the protection of the work and safety of personnel working at or visiting the site.

In the event the Contractor fails or refuses to promptly comply with all Federal, State, and Local safety and health laws, regulation, codes, and standards the CO may issue an order to suspend all or any part of the work. When satisfactory corrective action is taken, an order to resume work will be issued. The Contractor shall not be entitled to any extension of time, nor to any claim for damage or to additional costs by reason of either the directive or the suspension order. Failure of the CO to order discontinuance of any or all of the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

Environmental

If the Contractor intends onsite washout (e.g., of concrete trucks) or equipment, its Water Management Plan needs to be described in detail and incorporate applicable Stormwater Quality Best Management Practices.

Field Quality Control

The Government will conduct field inspections and witness field tests specified in this section.

The Contractor shall perform field tests and provide labor, equipment, and incidentals required for testing. The Contractor must be able to produce evidence, when required, that each item of work has been constructed properly in accordance with the Statement of Work and all documents referenced herein.

Coordination of Work with Others

The Contractor will work in the presence of USFWS, USBR, the public, and other entity personnel who traverse the extents of the Havasu National Wildlife Refuge in the course of their duties. Whenever possible, a lane for traffic must be available.

Sequencing of the work shall be proposed clearly in Construction Plan to be reviewed and approved by USBR and USFWS. As mentioned above, the intent is to allow USFWS to continue normal operations, including at their Maintenance Yard, during construction to the maximum extent possible.

Site Security

The contractor will be working within certain secured (gated) areas of the Havasu National Wildlife Refuge. Contractor will arrange with USFWS the necessary access to these work areas.

Construction Work Areas are defined as areas where work is required under this contract. This includes designated access routes and any areas used by the Contractor for temporary field offices, service areas, storage areas, or parking areas.

The Contractor shall restrict entrance of personnel and vehicles, including vehicles of subcontractors and suppliers, into project site and existing facilities. Entry shall be limited to the Construction Work Area and all contractor and subcontractor employees must have proper identification. Suppliers and delivery vehicles must be escorted onsite by the Contractor’s superintendent.

All work is to be performed in areas that do not require access cards or keys to access the area.

Access cards and keys will not be issued for this contract.

Biopreferred Program

The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred website http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum biobased content level requirements.

10. SUBMITTALS

General

The Contractor shall furnish all materials and perform all work required for furnishing submittals to the government, in accordance with this paragraph, Table 1A (List of Submittals) and the requirements in the provisions, clauses, and paragraphs of the Statement of Work.

The contractor shall send all submittals via email. The Government will have up to 14 business days to review submittals.

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

Table 1A - List of Submittals

RSN

Provision, clause or paragraph

Submittals Required

No. of sets to be sent to:

* Due date/delivery time

CO COR

I-1 52.228-15 Performance and Payment Bonds 1 0 10 days after Award.

Before NTP.

I-2 1452.228-70 Certificate of Liability Insurance 1 0 10 days after Award.

Before NTP

I-3 52.222-11 Standard Form (SF) 1413 – Statement of Acknowledgement

1 0

a. 10 days after Award. Before NTP.

b. Within 10 days after the award of any subsequently awarded subcontracts.

I-4 Safety and Health (WBR 1452.223-81)

Safety Program site specific for the project 1 1

Submitted, reviewed, and accepted 10 days after Award. Before NTP., see section 3 of RSHS. Before NTP.

I-5 Safety and Health (WBR 1452.223-81)

Job Hazard Analysis (JHA) List, including details of risks faced during work on entire work site.

1 1

Submitted, reviewed, and accepted before commencing onsite work.

I-6 Safety and Health (WBR 1452.223-81)

Monthly accident summary report 1 1

By the first day of each month. See paragraph 3.8 of

RSHS.

I-7 52.236-15 Practicable schedule:

Blackline prints 1 1

10 days prior to commencement of work onsite.

I-8 Construction Plan

Construction schedule, personnel, equipment list / specs / condition, Quality Control Plan

1 1

Delivery of draft 14 days prior to planned commencement of work on site. Must be reviewed and accepted prior to commencing onsite work.

RSN

Provision, clause or paragraph

Submittals Required

No. of sets to be sent to:

* Due date/delivery time

CO COR

I-8 Key Personnel List of key personnel responsibilities, training, and certifications.

1 1 10 Days after NTP.

I-9

List of Contractors and Sub-contractors Equipment

List of Equipment and certifications 1 1

Not later than 10 days prior to beginning clearing and grubbing operations at the site.

I-10 Water Pollution Control

Water Management Plan 1 1

Submitted, reviewed, and accepted before commencing onsite work.

I-11 Use of Site Land use and landscape rehabilitation plan 1 1

At least 6 days before use of Government land.

I-11 Traffic Control Traffic Control Plan 1 1

At least 8 days before affecting public traffic.

I-12 52.222-8 Certified Payroll Reports and related / supporting documents

1 1

One business week after the completion of each weekly payroll period.

I-13 1452.204-70

Release of Claims (Form DI-137); Releases the United States of claims related to this contract

1 1 Prior to final payment and contract closeout.

I-14

Sustainability and Environmental Management System

(SEMS)

Form E Waste Diversion Table

1 1

Within 7 days of waste disposal.