Questions_and_Answers_0004.pdf

Solicitation No. 140R3025R0010 Amendment 0004

Questions & Answers

1. Is it acceptable to use CPAR's reviews to satisfy the past performance requirements?

It is up to the offeror to determine what project(s) they would like to provide for past performance references. As stated on page L-15, the government may use past performance information obtained from other than the sources.

2. It is acceptable to use previously completed PPQ's to satisfy the past performance requirements?

Yes, if the PPQ's are within the time frame stated in the solicitation.

3. Do the projects used for past experience and past performance have to be the same projects?

No, the projects do not need to be the same.

4. Past Performance Questionnaire attachment solicitation number does not match the current solicitation. Will this create an issue? Will an updated version be available?

Updated version is provided via Amendment 001.

5. Since the bid is due April 11th, when will the project be expected to start?

As stated on the SF 1442, Block 11, and FAR Clause 52.211-10, Page F-1, The Contractor shall begin performance within 14 calendar days and complete it within 240 calendars days after receiving notice to proceed.

6. Just to verify all the material poles and wires etc will be furnished by Mohave Electric Coop?

No, the projects do not need to be the same.

7. On the price schedule line item 0009 it says - 14.4/24.9KVA distribution line-with a lump sum of 1. Am I supposed to put a price that reflects the item per 1 foot or does the lump sum of 1 reflect the entire job?

The 1 lump sum quantity for line item 0009 means that everything associated with that line item should be included as a lump sum cost.

8. Question regarding the structure staking sheet. Noticed there were a handful of units that were not included in the drawings provided. Rather than listing the numerous units, i.e.

VG25, wanted to see if you could provide a full set of drawings from MEC?

The attached Drawings/Specifications and manufacturer part numbers were provided by

MEC.

9. Are you able to provide the MEC specifications on the materials per Attachment 3 (material pick list)?

10. Would it be possible to get a complete copy of Mohave Electric Standards, some of the standards were supplied with the solicitation, but several of the standards are missing.

he attached Drawings/Specifications and manufacturer part numbers were provided by MEC.

11. Please provide a copy of the electrical specifications for this project.

12. Please provide specifications for pad mounted and overhead transformers.

As stated during the on-site Contractor meeting on 3/27/2025, the pad mounted and overhead transformers will be provided by Others; therefore, no specification is provided.

Contractor is responsible for installation.

13. Can a Geotech report be provided?

No geotechnical report is available.

14. Please provide specifications for the 1/0 conductor.

15. Would it be possible to get a copy of the Material Pick List mentioned in the RFP instructions? Looking for more information on the transformers, our material suppliers need more information.

MEC. Also, see answer to Question 12.

16. Is there a geotechnical report?

See answer to Question 13.

17. Is native backfill acceptable?

Native backfill is typically acceptable for fill.

18. Are there additional engineered drawings/spec for all primary/secondary wire, transformers, grounding, buy and anchors, and all below grade distribution?

19. There are several units in the staking sheets that are not detailed in the provided drawings.

Such as BG42, J2.1, UA1, etc., Is there a full set of drawings that capture all units from the staking sheet?

20. Is there a P&P that can be provided?

No Plan and Profile (P&P) is available to provide.

21. Please provide specifications for each type of pole.

22. The material list includes Mohave Electric Cooperative (MEC) item numbers. However, the vendors we have contacted have requested the corresponding approved manufacturer part numbers in order to provide accurate pricing and availability. Could you kindly provide the approved manufacturer part numbers associated with each MEC item number listed in the bid documents, or direct us to a resource where this cross-reference may be found?

A revised picklist has been provided by MEC that includes manufacturer part numbers associated with MEC items numbers listed on the Pick List. Contractor is responsible for verifying these items meet the Buy American requirements.

23. The SOW and solicitation both reference transformers the contractor is to provide and install. Can the government provide drawings and specs for the pad mounted and pole mounted transformers as quickly as possible? This gear takes some time to get quoted.

See answer to Question 12.

24. Please clarify requirements in Section L, page 77-78: Factor 2 "Experience" and Factor 4

"Past Performance". We understand that 3 projects are requested in Factor 2. Is further information, including PPQs required for these same three projects in Factor 4? Or did the government intend Factor 4 to contain key subcontractor experience?

Contractor is to provide the stated documentation for each of the individual Factors. It is up to the offeror to determine what projects they want to include in Factor 2 and Factor 4.

Factor 4 is past performance, which demonstrates how well a contractor and/or subcontractor performed under previous contracts.

25. Can the government provide a geotechnical report for the construction area?

26. Please verify all information provided at site walk: a) MEC will be providing all transformers; b) Contractor will be responsible for providing and installing pour-in-place transformer pads; c) Laydown yards will be provided by the Owner; d) Contractor is responsible for all access clearing; and e) The City of Needles will provide all outages.

All transformers will be provided by Others (MEC), Contractor is responsible for providing and installing pour-in-place transformer pads. Laydown yards will be established in collaboration with local Havasu Refuge, Fish and Wildlife Service staff. Contractor is responsible for access clearing. City of Needles will provide outages.

27. Given the complexity of the project and to allow adequate time to incorporate any clarifications provided in responses to submitted questions, request a two-week extension to the bid submission deadline following the issuance of answers to the questions.

Amendment has been issued to extend proposal due date.

28. Please confirm that all of the transformers will be government furnished.

See answer to Question 26.

29. Please provide the specifications for the transformers, transformer pads, and vaults.

All transformers will be provided by Others (MEC), Contractor is responsible for providing and installing pour-in-place transformer pads. The attached Drawings/Specifications and manufacturer part numbers were provided by MEC.

30. Please confirm that the use of native backfill is acceptable and that outside fill is not required.

See answer to Question 17.

31. Please provide the temporary power requirements for the ranger station and the preferred method of temporary power. Will the existing utility lines from Needles be used for the temp power or will generator power be required?

The existing utility lines from Needles will not be used for temporary power. Therefore, generator power may be required.

32. Please confirm that pour in place equipment pads are required.

See answer to Question 26.

33. Please confirm that no special permitting is required for work across the corner of the native reservation lands.

No work will be performed on native reservation lands.

34. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

The Contractor's Onsite Safety Representative, Construction Superintendent, and personnel responsible for Quality Control do not have to be 3 separate individuals, but all requirements for these positions must be met as stated in Section 8.1 of the SOW.

35. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Extension of the period of performance will be address with the awardee.

36. Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

37. Were tests done at each installation site to ensure soil conditions are suitable? What would the installing contractor do if the soil at the pole installation site is unsuitable for installation? Would you be able to provide a quantity to bid on in this case?

No tests were conducted.

38. Please provide the site visit attendee sign in sheet.

Sign-in Sheet provided with Amendment 0003.

39. Is this project tax exempt?

Please see FAR Clause 52.229-3.

40. During the site visit, it was mentioned the government will be removing existing power lines and poles. Please confirm the specifics of the statement.

At this time, it is unclear whether the government will be removing existing power lines and poles that are currently providing power to the USFWS Maintenance Yard and pumps.

41. Please verify the anchors for the poles, the number of and which poles will require them.

Refer to the staking sheet, specifications sheets, and picklist.

42. Please confirm what the government will furnish/supply.

In addition to what is listed in the Statement of Work and other provided contract documents, also see answers to Questions 12, 22, and 26.

43. Will the Bureau of Reclamation be providing material specifications.

See answer to Question 9.

44. Attachment 3 Material Pick List does have MEC Item Numbers, however does not include specifications for each component.

See answer to Question 9.

45. Attachment 2 does include pole designs, however does not include specifications for each component.

46. If we're to encounter water while auguring for the poles is there a preferred method for backfilling: Gravel, slurry, concrete?

No, the Contractor is responsible for determining a suitable method for backfilling in the event of encountering groundwater while augering.

47. Permit Concern: Attachment 1, SOW, Subtask 8-3 Permits, Page 5, Is the permit in question something like a "hotwork permit" in that it will have to be "pulled" and the requirements of the permit followed specifically.

SOW, Subtask 8-3 Permits should be interpreted that the contractor is to comply with any and all Arizona water, air, and waste regulations, as well as any USFWS Havasu National Wildlife Refuge requirement. It is up to the contractor to determine what permits are required.

48. Environmental Concern: Is there a representative or consultant that we would need to work alongside with to outline any concerns or restrictions.

Yes, questions of Environmental Concern regarding work within the US Fish & Wildlife Service Havasu National Wildlife Refuge will be handled by a representative of the Refuge.

49. Material List: Is the list provided the complete list or just the procurement, we noticed a

75x94 Pad that is on the specs but not on the list. Also are we allowed to use the laydown yard address for the delivery of material

The 75.94 Pad is a concrete pad that is to be framed and poured; refer to the UG Installation Guide for further guidance. Coordinate laydown yard access with Joe Barnett (the US Fish & Wildlife Service Havasu National Wildlife Refuge POC). The attached Drawings/Specifications and manufacturer part numbers were provided by MEC.

50. Timeline: We noted the 240 Working days, is there an estimated start for the project. Are there liquidated damages?

See SF 1442, Block 11 and also FAR Clause 52.211-10, Page F-1, The Contractor shall begin performance within 14 calendar days and complete it within 240 calendars days after receiving notice to proceed. No liquidated damages.

51. Working Hours: Are there stipulations of working hours/days (5) 8's (4) 10's.

Work is generally allowed during daylight hours Monday-Friday, except holidays. Prior approval from the COR will be required to work outside daylight hours.

52. Survey Requirements: In the wage determination attachment, it calls out for survey wages.

We will need to contract our own surveyor.

Yes, as needed.

53. For the secondary cable from pole down to transformers, please provide specs for installation and confirm who is responsible for purchase.

The contractor is responsible for purchasing the cable. See the provided conduit installation guide. No specification is provided for the installation of the cable.

54. For the three (3) transformer banks, please confirm who is responsible for the purchase and install.

See response to Question 12.

55. Is it possible for subcontractors who could not make it to the initial site visit to go to the site?

Only portions of the site accessible to the public are available for contractor/subcontractor access. Locked areas are not available for access.

56. Will we be able to make our own dead-end poles in order to accommodate pull lengths when pulling in the wire? Or will we be required to sleeve the wire together?

Dead-end poles are acceptable. Any proposed field changes will need to be approved.

57. If awarded the job, will we be able to start the work without having the contractor responsible poles that have an 8 week lead time, or will the NTP be sent once those poles are procured?

The NTP may be issued before receiving "contractor responsible poles". In other words, on-site work may begin before receiving the non-government-furnished poles.