Attachment 1 - Statement of Work.pdf

Statement of Work

(SOW)

Clinical Laboratory Work Benches at

Royal Air Force (RAF) Lakenheath “Rev. 2, 15 November 2024”

1.0 Introduction

1.1 Mission: The mission of the 48th Medical Group is to provide a high level of medical care to active-duty members, dependents, and other authorized individuals.

1.2 Background: This requirement is to provide high-quality, durable, and functional work benches to enable clinical laboratory testing capabilities.

1.3 Scope: Conduct an initial site visit to understand the laboratory layout and requirements to determine specific needs for bench space, storage, and utility integration (e.g., sinks, electrical outlets, LAN drops). Develop detailed design drawings and specifications for the work benches, including dimensions, materials, and finishes that comply with industry standards, including ergonomic guidelines and safety regulations. Provide removal of previous work bench and the procurement, delivery, and installation of the replacement.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Delivery Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, and any other items or services necessary for the removal and installation for laboratory work benches.

3.2 Must be able to remove and install work benches in over 3 phases (5 visits) to maintain Clinical operations. Be able to coordinate and schedule with local contractors for the replacement of flooring and electrical components during.

each phase (approximately10 days in between phases). Must apply protective flooring overlay for all internal flooring during installation and removal to prevent damage to existing and new flooring.

3.3 Worktop benched must meet Health Technical Memorandum (HTM) 67: Laboratory Fitting Out System requirements.

3.4 Provides the fixture and fitting components for the plumbing installation.

3.5 Island Bench 1

(L x W x H) 6600mm x 1500mm x 900mm work top including 2 sinks with splash guards & swan neck faucets.

https://safe.menlosecurity.com/doc/docview/viewer/docN6471827D6D88ce60f853498b3d8c942a26a2c8e26ff4a17dd8bb23527a54bab61d0ef8be6653

Closable overhead Storage Under cabinets and drawers Elevated shelves between work bench and storage Columns for electrical/LAN outlets Bench has 8 total twin outlets (220v, Blue faceplates)

3.6 Island Bench 2

(L x W x H) 6105mm x 1500mm x 900mm work top Elevated shelves above work bench Under cabinets and drawers

Bench has 17 total twin outlets (220v, Blue faceplates)

3.7 Island Bench 3

(L x W x H) 3300mm x 1500mm x 900mm work top including 2 sinks with splash guards Elevated shelves above work bench Under cabinets and drawers

Bench has 20 total twin outlets (220v, Blue faceplates)

3.8 Island Bench 4

(L x W x H) 2100mm x 1500mm x 900mm work top Elevated shelves above work bench Under cabinets and drawers

Bench has 10 total twin outlets (220v, Blue faceplates)

3.9 Chemistry Worktable

(L x W x H) Mobile 1200mm x 1500mm x 900mm work top

3.10 Urinalysis Wall Bench

(L x W x H) L-Shaped worktop (4300mm x 670mm x 900mm) from L corner with sink. (1870mm x 670mm x 900mm) from L corner.

Closable overhead Storage Under cabinets and drawers

3.11 Hematology Worktable

Quantity-2 (L x W x H) 1500mm x 750mm x 900mm work top with under shelf Quantity-1 (L x W x H) 1500mm x 750mm x 900mm work top with elevated shelf Electrical/LAN outlets Bench has 12 single outlets or 6 twin outlets (220v, Blue faceplates)

3.12 Coagulation Bench

(L x W x H) 1500mm x 750mm x 900mm worktop with half cabinet door and half open shelves

3.13 Reception Desks

Quantity-2 (L x W x H) 1600mm x 670mm x 750mm desktop Quantity-2 (L x W) 670mm x 670 mm Mobile under bench 3 drawer cabinets

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 525620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil