Attachment 1_Statement of Work.pdf

RFP 70Z02325RSALC0001 Attachment 1

Statement of Work (SOW) For

United States Coast Guard Polar Security Cutter Generator Set Storage and Maintenance

October 11, 2024

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) will receive six (6) large Generator Sets (GENSET), associated auxiliary components, and spare parts in December 2024 via commercial vessel from Germany valued at $35M. One GENSET consists of a diesel engine and an electric generator (the original equipment manufacturer may refer to this as an alternator) is mounted on a single metal foundation. The USCG is seeking services from a commercial provider to handle all transportation, provide indoor climate-controlled storage, power, safety/security controls, and perform all Original Equipment Manufacturer (OEM) GENSET storage maintenance requirements. In December 2025, the USCG will receive one additional, smaller Emergency GENSET (EDG) from OEM within the continental United States.

1.2 SCOPE

The contractor is responsible for all tasks associated with this SOW. This includes the offload from a commercial vessel or commercial truck (EDG only) and transportation to a storage facility, placement into a storage facility, ensure storage facility maintains climate-control requirements, provide required electrical power, provide required safety/security controls, and perform required all OEM maintenance.

1.3 APPLICABLE DOCUMENTS

No documentation will be provided.

1.3.1 GENSET Specifications:

1.3.1.1 Four (4) Father GENSETs. The information below is for only one (1) GENSET, all four are identical.

- Overall Length: 44´

- Overall Height: 16´

- Overall Width: 11´

- Estimated Weight: 167 Tons

1.3.1.2 Two (2) Son GENSETs. The information below is for only one (1) GENSET, all two are identical.

- Overall Length: 33´

- Overall Height: 16´

- Overall Width: 10´

- Estimated Weight: 82 Tons

1.3.1.3 Associated Auxiliary Components and Spare Parts

- 4 x wooden boxes (24´ x 9´ x 10´ / 5.9 tons each)

- 2 x wooden boxes (17´ x 5.5´ x 6.5´ / 2.2 tons each)

- 4 x 40´HC SOC storage containers (40´ x 8´ x 8.5´ / 11 to 18 tons each)

1.3.1.4 One (1) Emergency GENSET will arrive in December 2025 via commercial truck.

- Overall Length: 18´

- Overall Height: 9´

- Overall Width: 6´

- Estimated Weight: 22 Tons

1.3.1.5 Engine and Generator Serial Number Pairings

Record Type Engine Generator 261356/001 Father 73027 4693016 261356/002 Father 73028 4693017 261356/003 Father 73029 4693018 261356/004 Father 73030 4693019 261357/001 Son 88054 4693020 261357/002 Son 88055 4693021

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Task One: Storage Facility Requirements

2.1.1 The contractor shall store the GENSETs, associated auxiliary components, spare parts, storage containers and boxes above the 100-year floodplain and on contractor furnished lift stands.

2.1.2 The contractor shall ensure the storage facility floor will support the weight of the GENSETs, associated auxiliary components, spare parts, storage containers and boxes with lift stands and associated support components (beam mats, steel plates, etc).

2.1.3 The contractor shall ensure the lift stands and associated support components are securely affixed to each other to prevent equipment damage or personnel injury. The GENSETs do not need to be attached (welded, bolted, etc.) to the lift stands

2.1.4 The contractor shall provide a minimum of 12,000 sq ft of covered storage under one roof. The exterior covering of the storage facility shall be comprised of a two (2)´´ insulated cladding.

2.1.5 The contractor shall ensure the USCG is the only occupant of the space.

2.1.6 The GENSETs shall be stored no closer than six (6) feet away from any objects. Auxiliary components, spare parts, storage containers and boxes can be stored along-side each other and shall be easily accessible. If proper spacing is not obtainable, USCG shall be notified prior to proceeding.

2.1.7 The contractor shall provide storage to protect items from outside elements such as weather, vermin, rodents, and other animals.

2.1.8 The contractor shall ensure storage facility lighting and safety equipment is installed and always maintained. This includes all inspections and/or certifications.

2.1.9 The contractor shall provide and maintain all environmental control systems (HVAC, dehumidifiers, etc.) so the temperature and humidity stay within the below ranges.

2.1.9.1 Temperature: Min: 50 deg F, Max: 80 deg F, and Do Not Exceed: 90 deg F.

2.1.9.2 Humidity: Min: 60%, Max: 70%, and Do Not Exceed: 75%

2.1.10 The contractor shall provide and maintain fire, smoke, temperature, and humidity sensors inside the storage facility. They shall be connected to a data logger and a continuous remote monitoring system that will contact designated personnel via phone and email when a temperature or humidity value is out of range or when a fire or smoke alarm is activated.

2.1.11 The contractor shall provide each generator with 3-phase, 480VAC, 2.5kW power. The generators are designed to be fed with 3-wire, ungrounded supply. An equipment ground connection is required.

2.1.12 The contractor shall provide each generator with 2 dedicated circuit breakers for the anti-condensation heaters that draws 0.800kW each, 1.6kW total. The power connection will terminate at the supplied 6mm² spring loaded connections on the generator. The electrical cable does not require a lug on it.

2.1.13 The contractor shall provide each generator with a circuit breaker for the bearing lubrication pump that draws 0.750kW. The power connection will terminate at a supplied 6mm² spring loaded connections on the generator. The electrical cable does not require a lug on it.

2.1.14 The contractor shall provide to the EDG only, 120VAC single phase power capable of supplying 1500W of power.

2.1.15 Contractor shall provide standard 120VAC power receptacles throughout the storage facility for routine maintenance. The receptacles shall be spaced no more than 50´ away from each other.

2.1.16 The contractor shall provide a licensed electrician to perform all electrical work. This includes but not limited to; electrical installation, maintenance, testing, troubleshooting, repairs, and connecting power to the generators. The contractor shall provide all required electrical parts and supplies. The power demarcation point for responsibility is where the facility power physically connects to the GENSETs.

2.1.17 The contractor shall ensure the storage facility is kept under lock and key. Only authorized personnel shall have access into the storage area. Other personnel will be admitted only as necessary while under direct supervision or for emergencies. Two keys shall be provided to the USCG for each storage facility access point.

2.1.18 The contractor shall notify the USCG within 2 hours of finding any signs of unauthorized access, any damage to the storage facility, or any abnormal conditions that could impact the storage facility or the contents inside.

2.1.19 The contractor shall notify the USCG within 48 hours if the storage facility is scheduled to lose power for any reason.

2.1.20 The contractor shall obtain insurance for $36,369,22.00 for the stored GENSETs, associated auxiliary components, spare parts, storage containers and boxes.

2.1.21 The contractor shall procure the four (4) 40´ HC SOC storage containers that the associated auxiliary components and spare parts will arrive in via the commercial vessel.

2.1.22 The contractor shall procure two (2) 40´ x 8´ x 8.5´ storage containers that are empty and place them at the storage facility.

2.1.23 The contractor shall ensure the two (2) newly purchased 40´ x 8´ x 8.5´ storage containers are stored above the 100-year floodplain and on contractor furnished lift stands.

2.1.24 The contractor shall provide a laydown area outside the storage facility large enough for ten (10) 40´ storage containers and working area to remove all items within the storage containers.

2.1.25 The contractor shall provide a forklift and a pallet jack for a limited time to offload all items in the four (4) 40´ HC SOC storage containers for USCG inventory. When inventory complete, the forklift and pallet jack will be used to onload all items into specific 40´ storage containers as directed by USCG.

2.1.26 The contractor shall provide all container blocking and bracing once the inventory is complete.

2.1.27 The contractor shall ensure six (6) storage containers and boxes are placed on top of the contractor furnished lift stands.

2.2 Task Two: GENSET Maintenance

2.2.1 All OEM actions shall be performed by OEM certified personnel.

2.2.2 The contractor shall have representatives from OEM on site at the time of delivery to DMT. OEM personnel shall complete an inspection of the GENSETs and perform a Post Delivery Inspection.

Results of the Post Delivery Inspection and Condition Found Report shall be provided to USCG.

2.2.3 The contractor shall ensure the OEM representative has verified all electrical connections are properly terminated on the generator prior to power being energized.

2.2.4 The contractor is responsible for all OEM inspections and maintenance upon transfer of custody from USCG to contractor.

2.2.5 The contractor is responsible for facilities access of the OEM technicians.

2.2.6 The contractor is responsible for ensuring OEM tools, parts, manuals, references, drawings, and supplies are utilized or referenced during any activities related to maintenance, transportation, operation, and shipping.

2.2.7 The contractor is responsible for all trash disposal related to OEM maintenance tasking.

2.2.8 The contractor shall provide an OEM maintenance schedule to the USCG within 30 days of contract award.

2.3 Task Three: Offload, Transportation, and Delivery

2.3.1 The contractor is responsible for safely offloading the GENSETs, associated auxiliary components, and spare parts from the commercial vessel or commercial truck (EDG only) and safely transporting them into the storage facility to their physical storage location. The contractor is responsible for all required rigging, safety permits, safety equipment, and other related supporting hardware required storage.

2.4 Task Four: Option Items

2.4.1 The contractor shall procure four (4) 40´ x 8´ x 8.5´ storage containers and place them at the storage facility.

2.4.2 The contractor shall transport the empty four (4) 40´ HC SOC storage containers to the designated place the owner requires.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 KEY PERSONNEL

The contractor shall provide a Primary Point of Contact to act as a liaison between the contractor and the

USCG.

3.2.1 This individual must be available to the USCG Contracting Officer Representative (COR) via telephone between normal working hours M-F, 0800 to 1600 EST. They must respond to a request for discussion or resolution of issues within 4 hours of notification.

4.0 OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract will be a 12-month base period from the date of contract award with four (4) 12-month option periods.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be:

Dundalk Marine Terminal 2700 Broening Hwy Baltimore, MD. 21222

4.3 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer (KO) and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the KO, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at USCG Surface Acquisition Logistics Center (SALC), 711 E. Ordnance Road, STE 711, Baltimore, MD, 21226 or via Microsoft Teams.

4.4 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) how quality of service will be maintained throughout life of contract and (e) emergency plan for fire, flooding, natural disaster, bomb threat, etc. The Contractor must provide a final Project Plan to the COR not later than 10 business days after the Post Award Conference.

4.5 STATUS REPORTS

The contractor shall provide status reports when requested by the KO or COR via email. The following information may be requested but not limited to, condition of the storage facility, any electrical issues, any environmental controls issues, any security control or monitoring equipment issues, any equipment damage, any OEM maintenance completed, and amount of power consumed.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide a list of all OEM required maintenance procedures, required tools, required parts, and required consumables to support this SOW.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM SOW

REF DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.2.2 Post Delivery Inspection and Condition Found Report

30 days after GENSETs arrive DMT

COR and KO

2 2.2.8 OEM Maintenance Schedule 30 days after contract award and update as required

COR and KO

3 4.3 Post Award Conference 5 days after contract award N/A 4 4.4 Draft Contractor Project Plan 5 days after contract award COR and KO

5 4.4 Final Contractor Project Plan 10 days after post award conference

COR and KO

6 4.5 Status Reports Upon request COR and KO